Administrative Assistant 1 - (12-1556)
State of Alaska
FreshPosted Jan 22
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Posted: January 21, 2026 (2 days ago)
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Administrative Assistant 1 (PCN 10-9715)
State of Alaska
Natural Resources
Job Description
Summary
This job is for an administrative assistant in Alaska's forestry and fire protection division, where you'll handle paperwork for hiring and paying emergency firefighters, arrange travel for training, and manage everyday office tasks like filing and answering phones.
It's a great fit for someone who is organized, pays close attention to details, and enjoys supporting teams that protect communities from wildfires.
The role is based in Fairbanks and helps keep the operations running smoothly during busy fire seasons.
Key Requirements
- Must be an Alaska resident
- Experience processing hiring packets and payroll, including auditing documents
- Skills in coordinating travel arrangements, including transportation and lodging
- Ability to handle administrative tasks such as typing, filing, scanning, and phone support
- Proficiency with state information systems like IRIS-FIN, ALDER, IRIS-HRM, or similar
- Detail-oriented and dependable with strong organizational skills
- Enthusiasm for supporting wildfire protection missions
Full Job Description
The Department of Natural Resources, Division of Forestry & Fire Protection, is recruiting for an Administrative Assistant 1 in Fairbanks.
This position is open to Alaska Residents only.
Please check our residency definition to determine if you qualify.
What You Will Be Doing:
The primary functions of this position are:
- Processing Emergency Firefighter hiring packets and payroll. Auditing the documents for the entire Northern Region prior to submitting them to the Payroll Office for processing.
- Assisting with travel coordination that pertains to training, including air and/or ground transportation and lodging as requested.
- Assisting with travel close-out by coding travel receipts and processing Trip Closure Forms through Shared Services.
- Provide administrative support such as typing, copying, faxing, scanning, document filing and distribution, auditing timesheets, small office procurement, and answering phones.
- Information system experience, such as state accounting - Integrated Resource Information System Financial (IRIS-FIN); financial - Alaska Data Enterprise Reporting (ALDER); payroll - Human Resources Management (IRIS-HRM), eIsuite, IROC, or similar systems elsewhere.
Mission and Values/Culture:
The Division of Forestry & Fire Protection fosters a mission-driven culture with the responsibility for the protection of Alaska’s values, including life and property from wildland fire.
The Division of Forestry & Fire Protection works closely with federal, state, and local emergency response agencies as well as private industry vendors to provide wildland fire management and protection for the State of Alaska.
The Fire Protection Program's administrative section's position is integral to administratively supporting Forestry & Fire Protection's workforce.
The high-functioning administrative team you will join supports the “boots on the ground” who ensure the safety of people, property, and resources in Alaska and nationwide.
In its multifaceted functions, this position encounters diverse challenges and opportunities to contribute to the success of the DOF mission.
Our administrative section’s values can be summed up as PRIDE – Positive, Reliable, Inspiring, Dependable, and Efficient – as we work hard to support Forestry & Fire Protection’s mission.
We are looking for an enthusiastic, dependable, and detail-oriented individual to join our admin team.
Benefits of Joining Our Team:
The benefits of joining the DOF administrative team include the opportunity to work with dedicated professionals, who support each other while providing the necessary support to our critical wildland fire program and our expanding hazardous fuels program.
The administrative team is expanding, adding new staff, and is actively creating a new administrative structure to support the division's new organization.
The Working Environment You Can Expect:
This position is located in Fairbanks, AK at the Department of Natural Resources building at 3700 Airport Way, Fairbanks, AK 99709. The Northern Fire Protection program shares the building with multiple other divisions within the Department of Natural Resources.
DOF encourages teamwork and camaraderie. This environment helps promote friendship and loyalty within the organization.
These close-knit relationships motivate our employees in parallel and align them to work harder, cooperate, and be supportive of one another.
Our team is made up of individuals with diverse talents, communication skills, strengths, and abilities.
We are looking for a candidate who possesses the following position-specific competencies.
- Clerical: Knowledge of filing, typing, entering data, maintaining records, taking shorthand, and using and completing forms.
- Problem Solving: Identifies problems; determines accuracy and relevance of information; uses sound judgment to generate and evaluate alternatives, and to make recommendations.
- Attention to Detail: Is thorough when performing work and conscientious about attending to detail.
- Oral and Written Communication: Expresses information (for example, ideas or facts) to individuals or groups effectively, taking into account the audience and nature of the information (for example, technical, sensitive, controversial); makes clear and convincing oral and written presentations; listens to others, attends to nonverbal cues, and responds appropriately.
- Customer Service: Works with clients and customers (that is, any individuals who use or receive the services or products that your work unit produces, including the general public, individuals who work in the agency, other agencies, or organizations outside the Government) to assess their needs, provide information or assistance, resolve their problems, or satisfy their expectations; knows about available products and services; is committed to providing quality products and services.
Click here to learn more about working for the Division of Forestry & Fire Protection.
Requirements
OR
Six months of any combination of post-secondary education, vocational education, and/or advanced-level clerical experience. (Three semester or four quarter hours of post-secondary education are equal to one month of experience; 150 hours of vocational education are equal to one month of experience.)
Special Note:
Examples of advanced clerical experience include:
-Reviewing complex or questionable applications or documents and searching files and regulations to determine accuracy of information to clarify applicant status; using judgment in applying criteria, rules, regulations, and policies; providing information to organizational unit staff on administrative processes and procedures; tracking expenditures; and completing necessary administrative paperwork according to regulations.
-Composing letters and memoranda; completing and reviewing forms for completeness and accuracy using readily available information from multiple sources and established guidelines and procedures. Examples of such tasks include time sheets, appointment paperwork, or required drug testing notifications for employees in positions requiring possession of a valid Commercial Driver's License (CDL).
Qualifications
** Please read the information below carefully. **
At the time of the interview, please ensure that you provide the following materials. Failure to do so may result in loss of consideration. Required documents include:
- A valid driver’s license is preferred but not mandatory; please provide your license if available.
- A list of two professional references with current contact information, with at least one being a current or former supervisor.
- A copy of any forestry and/or fire-related training certificates.
- A copy of your two most recent performance evaluations, or a letter of reference if evaluations are not available.
SPECIAL NOTICES
- This position may travel during the fire season (April 1 - August 31 or later) for up to 14-21 days at a time, within Alaska, to assist area offices with fire. As well as attending meetings or training.
- Will be required to work or need to be available during evenings and/or weekends, depending on the need during the fire season.
- May work towards qualifications for other positions utilized in the Incident Command System.
Application Notice
You can ONLY apply for this position through the Workplace Alaska website or by submitting a paper application. Instructions on how to apply can be found on the Workplace Alaska How to Apply webpage (link). Your application must be received by 5:00 p.m. Alaska Standard Time on the closing date.
Supplemental Questions
For your application to be evaluated, you must answer the Supplemental Questions.
The State of Alaska (SOA) uses four proficiency levels to measure and describe an applicant’s competence in applying specific behaviors, knowledge, skills, and abilities to accomplish a specific task.
The four proficiency levels are Mastery, Fluency, Literacy, and Discovery. You must rate your proficiency level for each competency listed in the supplemental questions.
Education
If post-secondary education is required to meet the minimum qualifications, you must fill out the Education section of the application.
If you have not yet obtained a degree, please indicate the units you have completed.
Copies of transcripts are required to verify educational credentials if used to meet the minimum qualifications for a position.
Special Instructions for Foreign Education
Education completed at foreign colleges or universities may be used to meet the minimum qualifications listed above.
If using this education to meet minimum qualification requirements, you must demonstrate that the credentials have been submitted to a private organization specializing in interpreting foreign educational credentials and that such education has been deemed at least equivalent to that gained in standard U.S.
education programs. Alternatively, an accredited U.S.
post-secondary institution must report that the other institution's transcript is given full value or that full value is recognized in relevant subject areas aligned with the post-secondary institution's curricula.
It is your responsibility to provide this evidence when applying.
Work Experience
If using work experience not already documented in your application, also provide the employer’s name, job title, employment dates, and whether full or part-time.
Applications will be reviewed to determine whether the responses are supported and whether the minimum qualifications are met.
If they are not, the applicant may not advance to the recruitment interview and selection phase.
Note: Attaching a resume is not a substitute for completing the application in its entirety. Noting, "see resume" or any similar response on any portion of your application may lead to a determination that your application is incomplete and removal from consideration for this job posting.
Bargaining Unit
If you are a current state employee, please indicate the union to which you belong at the time of application. Do not complete this question if you are not a current state employee.
Please ensure your application (through work history, training, education, licenses, certifications, etc.) supports/demonstrates that you possess the minimum required competencies for the job class.
EEO STATEMENTThe State of Alaska complies with Title I of the Americans with Disabilities Act (ADA).
Individuals with disabilities who require accommodation, auxiliary aids or services, or alternative communication formats should call 1-800-587-0430 or (907) 465-4095 in Juneau or TTY: Alaska Relay 711 or 1-800-770-8973 or correspond with the Division of Personnel & Labor Relations at P.O.
Box 110201, Juneau, AK 99811-0201. The State of Alaska is an equal opportunity employer.
Additional Information
If you choose to be contacted by email, please ensure that your email address is correct on your application and that your spam filter will permit emails from the governmentjobs.com domain.
Workplace Alaska Application Questions & Assistance
Questions regarding application submission or system operation errors should be directed to the Workplace Alaska hotline at 1-800-587-0430 (toll-free) or (907) 465-4095 if you are in the Juneau area. Requests for information may also be emailed to recruitment.services@alaska.gov.
For assistance with your password, please visit the password reset page.
For specific information about this position, please get in touch with the hiring manager at the following:
Tricia Rood
Administrative Officer 1
Phone: 907.451.2663
Email: tricia.rood@alaska.gov
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