Administrative Assistant 1 (Permanent) - Field Engineering & Contract Management Division

Full Job Description

Do you value Pennsylvania's natural landscapes, state forests, and parks? Have you ever wondered about the behind the scenes operations that keep our facilities accessible for everyone's enjoyment? If so, the Department of Conservation and Natural Resources (DCNR) has the perfect opportunity for you! We are excited to welcome a highly-organized, detail-oriented Administrative Assistant 1 to join the Field Engineering & Contract Management Division. This role is far more than routine administrative support—you will be a key partner in ensuring park operations are efficient, compliant, and financially sound. Here, you will serve as the gatekeeper for a wide-range of professional consultant agreements for DCNR's Bureaus of Facility Design and Construction, State Parks, and Forestry. If you are ready to build your DCNR career while supporting our mission of conserving and sustaining Pennsylvania’s natural resources for generations to come, we invite you to apply today!

Requirements

As an Administrative Assistant 1, you will be responsible for the development, advertisement, and administration of a range of professional consultant agreements for several bureau's within DCNR.

This includes instructing department personnel and consultant firms regarding proper adherence to specified procedures, as well as establishing and maintaining productive working relationships while serving as the liaison between the department and other pertinent Commonwealth agencies.

You will also facilitate the creation and administration of other Inter-Agency Agreements, Letters of Commitment (LOC), and Memorandums of Understanding (MOU).

Specific duties will entail requesting proposals for design, surveying, construction inspection, or other specialized services, in addition to assisting the technical evaluation team by assembling evaluation paperwork and preparing award letters for selected consultants. You will compose contractual language to be included in Professional Design Agreements and draft any necessary agreement amendments as required by the department or as requested by consultants. You may also engage in specialized situations such as handling Emergency Service Purchase Orders, Sole Source Agreements, or Settlement Agreements that have been approved by the supervisor or others.

Interested in learning more? Additional details regarding this position can be found in the position description.

Work Schedule and Additional Information:

• Full-time employment
• Work hours are 8:00 AM to 4:00 PM, Monday - Friday, with a 30-minute lunch.

Telework: You may have the opportunity to work from home (telework) part-time, up to five days per pay period (three days week 1, two days week 2).

In order to telework, you must have a securely configured high-speed internet connection and work from an approved location inside Pennsylvania.

If you are unable to telework, you will have the option to report to the headquarters office in Harrisburg. The ability to telework is subject to change at any time.

Additional details may be provided during the interview.

• Salary: In some cases, the starting salary may be non-negotiable.
• You will receive further communication regarding this position via email. Check your email, including spam/junk folders, for these notices.

Qualifications

QUALIFICATIONS

Minimum Experience and Training Requirements:

• Such training as may have been gained through graduation from a four year college or university or any equivalent combination of experience and training.

Other Requirements:

• You must meet the PA residency requirement. For more information on ways to meet PA residency requirements, follow the link and click on Residency.
• You must be able to perform essential job functions.

How to Apply:

Resumes, cover letters, and similar documents will not be reviewed, and the information contained therein will not be considered for the purposes of determining your eligibility for the position.

Information to support your eligibility for the position must be provided on the application (i.e., relevant, detailed experience/education).

If you are claiming education in your answers to the supplemental application questions, you must attach a copy of your college transcripts for your claim to be accepted toward meeting the minimum requirements. Unofficial transcripts are acceptable.

Your application must be submitted by the posting closing date. Late applications and other required materials will not be accepted.

Failure to comply with the above application requirements may eliminate you from consideration for this position.

Veterans:

• Pennsylvania law (51 Pa. C.S. §7103) provides employment preference for qualified veterans for appointment to many state and local government jobs. To learn more about employment preferences for veterans, go to www.pa.gov/agencies/employment/how-to-apply.html and click on Veterans.

Telecommunications Relay Service (TRS):

• 711 (hearing and speech disabilities or other individuals).

If you are contacted for an interview and need accommodations due to a disability, please discuss your request for accommodations with the interviewer in advance of your interview date.

The Commonwealth is an equal employment opportunity employer and is committed to a diverse workforce.

The Commonwealth values inclusion as we seek to recruit, develop, and retain the most qualified people to serve the citizens of Pennsylvania.

The Commonwealth does not discriminate on the basis of race, color, religious creed, ancestry, union membership, age, gender, sexual orientation, gender identity or expression, national origin, AIDS or HIV status, disability, or any other categories protected by applicable federal or state law.

All diverse candidates are encouraged to apply.

Additional Information

• Completing the application, including all supplemental questions, serves as your exam for this position. No additional exam is required at a test center (also referred to as a written exam).
• Your score is based on the detailed information you provide on your application and in response to the supplemental questions.
• Your score is valid for this specific posting only.
• You must provide complete and accurate information or:
  • your score may be lower than deserved.
  • you may be disqualified.
• You may only apply/test once for this posting.
• Your results will be provided via email.