Administrative Assistant 1

Full Job Description

Are you an expert at ensuring smooth office workflow? Do you have strong organizational skills and computer proficiency?

The Department of Health (DOH), Division of Bureau Operations is seeking a highly motivated Administrative Assistant 1.

This is the perfect opportunity to showcase your ability to manage multiple tasks while supporting bureau staff.

If the next step in your career includes becoming a vital part of a team that advocates for resources and services that promote health equity for all communities, then we want to talk to you.

Apply today!

Requirements

As an Administrative Assistant 1, you will complete a wide range of administrative and fiscal support tasks in the Bureau of Family Health's Division of Bureau Operations.

You will serve as the primary information technology (IT) liaison, fill a key support role for Continuity of Operations Plan (COOP) activities, and perform timekeeping functions.

You will also coordinate staff equipment needs, maintain IT equipment and software inventories, and assist with budget workbook reviews, liquidation preparation, Enterprise Risk Management (ERM) documentation, and bureau wide tracking.

This role requires solid organizational skills and effective communication to respond to requests and provide technical or administrative assistance while coordinating routine activities with staff and partners outside the work unit.

In addition, you will assist with grant monitoring functions, help with Enterprise Risk Management (ERM) protocols, and backup the human resource liaison.

Interested in learning more? Additional details regarding this position can be found in the position description.

Work Schedule and Additional Information:

• Full-time employment, 37.5 hours per week
• Work hours allow for a schedule between 7:30 AM and 5:00 PM, Monday - Friday. Your schedule will be determined.

Telework: You will have the opportunity to work from home (telework), part-time.

In order to telework, you must have a securely configured high-speed internet connection and work from an approved location inside Pennsylvania.

If you are unable to telework, you will have the option to report to the headquarters office in Harrisburg. The ability to telework is subject to change at any time.

Additional details may be provided during the interview.

• Salary: In some cases, the starting salary may be non-negotiable.
• You will receive further communication regarding this position via email. Check your email, including spam/junk folders, for these notices.

Qualifications

QUALIFICATIONS

Minimum Experience and Training Requirements:

Other Requirements:

• You must meet the PA residency requirement. For more information on ways to meet PA residency requirements, follow the link and click on Residency Guidelines.
• You must be able to perform essential job functions.

How to Apply:

Resumes, cover letters, and similar documents will not be reviewed, and the information contained therein will not be considered for the purposes of determining your eligibility for the position.

Information to support your eligibility for the position must be provided on the application (i.e., relevant, detailed experience/education).

If you are claiming education in your answers to the supplemental application questions, you must attach a copy of your college transcripts for your claim to be accepted toward meeting the minimum requirements. Unofficial transcripts are acceptable.

Your application must be submitted by the posting closing date. Late applications and other required materials will not be accepted.

Failure to comply with the above application requirements may eliminate you from consideration for this position.

Veterans:

• Pennsylvania law (51 Pa. C.S. §7103) provides employment preference for qualified veterans for appointment to many state and local government jobs. To learn more about employment preferences for veterans, go to www.pa.gov/agencies/employment/how-to-apply.html and click on Veterans.

Telecommunications Relay Service (TRS):

• 711 (hearing and speech disabilities or other individuals).

If you are contacted for an interview and need accommodations due to a disability, please discuss your request for accommodations with the interviewer in advance of your interview date.

The Commonwealth is an equal employment opportunity employer and is committed to a diverse workforce.

The Commonwealth values inclusion as we seek to recruit, develop, and retain the most qualified people to serve the citizens of Pennsylvania.

The Commonwealth does not discriminate on the basis of race, color, religious creed, ancestry, union membership, age, gender, sexual orientation, gender identity or expression, national origin, AIDS or HIV status, disability, or any other categories protected by applicable federal or state law.

All diverse candidates are encouraged to apply.

Additional Information

• Completing the application, including all supplemental questions, serves as your exam for this position. No additional exam is required at a test center (also referred to as a written exam).
• Your score is based on the detailed information you provide on your application and in response to the supplemental questions.
• Your score is valid for this specific posting only.
• You must provide complete and accurate information or:
  • your score may be lower than deserved.
  • you may be disqualified.
• You may only apply/test once for this posting.
• Your results will be provided via email.