Medical Administrative Specialist

Full Job Description

The incumbent serves as a Medical Administrative Specialist- Health Administrative Specialist located in the Office of the Chief, Health Administration Service (HAS), or Business Office (BO), or Medical Administration Service (MAS), or similarly named and organized service; the position has both the authority and responsibility to represent both the Medical Center Director and the Chief, HAS on all administrative matters occurring when assigned to other than a normal tour of duty.

To qualify for this position, applicants must meet all requirements by the closing date of this announcement, 03/06/2026.

Time-In-Grade Requirement: Applicants who are current Federal employees and have held a GS grade any time in the past 52 weeks must also meet time-in-grade requirements by the closing date of this announcement.

For a GS-09 position you must have served 52 weeks at the GS-07. The grade may have been in any occupation, but must have been held in the Federal service.

An SF-50 that shows your time-in-grade eligibility must be submitted with your application materials.

If the most recent SF-50 has an effective date within the past year, it may not clearly demonstrate you possess one-year time-in-grade, as required by the announcement.

In this instance, you must provide an additional SF-50 that clearly demonstrates one-year time-in-grade.

Note: Time-In-Grade requirements also apply to former Federal employees applying for reinstatement as well as current employees applying for Veterans Employment Opportunities Act of 1998 (VEOA) appointment.

You may qualify based on your experience and/or education as described below: Specialized Experience: You must have one year of specialized experience equivalent to at least the next lower grade GS-07 in the normal line of progression for the occupation in the organization.

OR, Education: Applicants may substitute education for the required experience.

To qualify based on education for this grade level you must have Master's or equivalent graduate degree OR, 2 full years of progressively higher level graduate education leading to such a degree OR LL.B.

or J.D., if related.

For more information on these qualification standards, please visit the United States Office of Personnel Management's website at https://www.opm.gov/policy-data-oversight/classification-qualifications/general-schedule-qualification-standards/.

Major Duties:

Duties include, but may not be limited to the following: Delegated full authority and responsibility to exercise the Medical Center Director's prerogative in medical administrative matters and issues that may arise.

Represents management in (non-policy making) administrative matters. Represents management in matters pertaining to the lawful retention of veterans in the VAMC.

Maintains continuity of functions and provides full medical administrative support during other than normal tours of duty to clinical and administrative medical center staff.

Responsible for achieving management objectives and supporting the decision of management in carrying out duties.

Provides technical guidance necessary to meet procedural, legal, and administrative requirements relating to the care and treatment of patients to achieve optimum use of available resources.

Processes administrative issues surrounding beneficiary death, seriously ill cases, elopements, suicides, assaults, deaths on arrival (DOAs), homicides, code blue, cost recovery matters, and facility or community disasters, etc.

Assists in responding to emergencies, determines priorities and nature of action to be taken. Assists with computer issues during non-business hours.

Maintains good public and media relations as instructed and trained by the Public Affairs Officer until the designated employee arrives.

Conducts analytical studies on operational processes, issue topics, or related special projects as assigned.

Reviews data and information for trends, problem areas, and makes recommendations to management to resolve issues. Performs other duties as assigned.

Work Schedule: Shift work 6am-6pm or 6pm-6am,includes weekends and holidays. Virtual: This is not a virtual position.

Position Description/PD#: Medical Administrative Specialist/PD99385S Relocation/Recruitment Incentives: Not Authorized Critical Skills Incentive (CSI): Not Approved Permanent Change of Station (PCS): Not Authorized Physical Requirements: Work is mostly sedentary.

Typically, employee sits comfortably to do the work but there may be some walking, standing, bending and lifting. Requires constant viewing of computer.

Walking to various locations of the hospital may be necessary to alleviate problems and retrieve necessary supplies.