Accounts Payable Centralized Invoicing Supervisor (Senior Accountant/Fiscal Analyst) - 61007988

Full Job Description

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The South Carolina Department of Public Health (SC DPH) is seeking a detail-oriented and highly organized Accounts Payable Centralized Invoicing Supervisor to lead agency-wide invoice intake and processing operations.

This role serves as a key liaison between vendors and internal departments, ensuring accuracy, compliance, and efficiency in invoice routing, tracking, and resolution.

The supervisor also provides direct oversight and support to AP intake staff to maintain timely and effective financial workflows.

Job duties will include, but are not limited to:

• Agency-Wide Invoice Oversight:

  • Oversees all vendor invoices across the agency to ensure accurate, timely, and compliant processing.

  • Serves as the primary point of contact for vendors regarding invoice inquiries.

  • Coordinates with internal departments to route invoices to the appropriate approving authorities.

  • Identifies, resolves, and communicates issues related to invoice submission or processing.

• Invoice Tracking, Follow-Up, and Issue Resolution:

  • Monitors the status of all invoices to ensure timely progress through the approval workflow.

  • Follows up on pending approvals, missing documentation, or required corrections.

  • Investigates discrepancies and resolves issues directly or escalates them when necessary.

  • Works proactively to prevent late payments, fees, or compliance concerns.

• Supervision of AP Central Invoice Intake Staff:

  • Directly supervises the assigned Accounts Payable employee responsible for invoice intake.

  • Assigns and prioritizes daily work to ensure workload balance and timely completion.

  • Provides ongoing guidance, performance feedback, and hands-on training.

  • Ensures accuracy and compliance in all invoice-related duties performed by staff.

• Other Duties as Assigned:

  • Performs additional related tasks as needed to support agency financial operations and administrative efficiency.

Requirements

State Minimum:
A bachelor's degree in accounting, finance, business, or a related field and professional experience in a related area, such as accounting, auditing, finance, or banking.

Institutions of Higher Learning must be recognized by the Council for Higher Education Accreditation.

Agency Minimum:
A bachelor's degree in accounting, finance, business, or a related field and two (2) years professional experience in a related area, such as accounting, auditing, finance, or banking. Associate degree in accounting, finance, business, or a related field and four (4) years of experience.



**Any equivalent combination of education and/or experience that demonstrates the required knowledge, skills, and abilities may be considered in meeting the minimum qualifications, subject to approval by the DPH Chief Human Resources Officer, or their delegate.**

Applicants indicating college credit or degree(s) on the application may upload an unofficial copy of the transcript as an attachment to the application. Please note that the agency will require an official, certified copy of the transcript or diploma prior to hiring.

Qualifications

Supervisor experience. Ability to manage multiple priorities and meet deadlines in a high-volume environment. Experience in a government, higher education, or large organizational finance setting. Familiarity with procurement policies, and direct pay/PO invoice distinctions. Understanding of document workflow systems (e.g., LiquidOffice, SharePoint, or other automated systems). Invoice routing experience.

Additional Information

EEO: The Department of Public Health is committed to providing equal employment opportunities to all applicants and does not discriminate on the basis of race, color, religion, sex (including pregnancy, childbirth, or related medical conditions including, but not limited, to lactation), national origin, age (40 or older), disability, or genetic information.

REASONABLE ACCOMMODATION: Applicants needing accommodation for medical reasons or a sincerely held religious belief may submit a request for accommodation. A reasonable accommodation may be granted if it doesn't impose an undue hardship or pose a direct threat to the health and safety of others.

STATE DISASTER PLAN: In accordance with the State's Disaster Plan, which includes hazardous weather, Department of Public Health employees may be required to work in times of an emergency or disaster.

DRIVING RECORD: If this position requires the applicant to possess a valid driver's license to operate a state vehicle or personal vehicle, any applicant being considered in the final stages of selection for the position will be required to provide a certified copy of a 10-year driving record.

The South Carolina Department of Public Health offers an exceptional benefits package for FTE positions that includes:

• 15 days Annual (Vacation) Leave per year
• 15 days Sick Leave per year
• 13 Paid Holidays
• Paid Parental Leave
• Health, dental, vision, long-term disability, and life insurance for employees, spouse, and children. Click here for additional information.
• S.C. Deferred Compensation Program available (S.C. Deferred Compensation)
• Retirement benefit choices *
  • State Retirement Plan (SCRS)
  • State Optional Retirement Program (State ORP)

*Enrollment in one of the listed plans is required for all FTE employees; please refer to the contribution section of hyperlinked retirement sites for the current contribution rate of gross pay.

HYBRID WORK: The option to work partially remote or adjusted work hours may be available after 12 months of employment for approved positions.