Accounting Technician

Full Job Description

The primary purpose of this position is to classify, process and perform periodic audits of accounting financial transactions to include the establishment of bills of collections, managing check deposits for Medical Care and Research Appropriations, General Fund Receipts, Compensated Work Therapy, Patient funds, General Purpose Funds, and Suspense Account Funds at the WG Bill Hefner Salisbury VA Medical Center.

This position requires the ability to input and analyze data and produce reports.

To qualify for this position, applicants must meet all requirements by the closing date of this announcement, 03/06/2026.

Time-In-Grade Requirement: Applicants who are current Federal employees and have held a GS grade any time in the past 52 weeks must also meet time-in-grade requirements by the closing date of this announcement.

For a GS-06 position you must have served 52 weeks at the GS-05. The grade may have been in any occupation, but must have been held in the Federal service.

An SF-50 that shows your time-in-grade eligibility must be submitted with your application materials.

If the most recent SF-50 has an effective date within the past year, it may not clearly demonstrate you possess one-year time-in-grade, as required by the announcement.

In this instance, you must provide an additional SF-50 that clearly demonstrates one-year time-in-grade.

Note: Time-In-Grade requirements also apply to former Federal employees applying for reinstatement as well as current employees applying for Veterans Employment Opportunities Act of 1998 (VEOA) appointment.

You may qualify based on your experience and/or education as described below: Specialized Experience: You must have one year of specialized experience equivalent to at least the next lower grade GS-5 in the normal line of progression for the occupation in the organization.

Examples of specialized experience would typically include, but are not limited to: Using accounting terminology and account codes relating to an automated system; balancing and reconciling accounts and records; collecting and compiling accounting data to prepare reports; preparing status of funds reports; performing monthly reconciliations/adjustments of accounts payable and accounts receivable; entering accounting transactions into an automated data management system; processing and verifying invoices; replenishing petty cash funds; and working from a variety of accounting documents and/or systems.(*To receive credit for these skills, they must be documented in your resume.) OR, Education: Applicants may substitute education for the required experience.

To qualify based on education for this grade level you must have Bachelor's Degree. OR, Combination: Applicants may also combine education and experience to qualify at this level.

You must have an combination of specialized experience and education beyond Bachelor's Degree.

For more information on these qualification standards, please visit the United States Office of Personnel Management's website at https://www.opm.gov/policy-data-oversight/classification-qualifications/general-schedule-qualification-standards/.

Major Duties:

- Examines, verifies, and maintains financial accounts and accounting data and classifies accounting transactions including the verification of the accuracy and completeness of the accounting data across multiple appropriations.

Receives and analyzes various types of documents to determine propriety, validity, budget, expenditure limitation, completeness and correctness of accounting data.

Verifies which appropriation and general ledger accounts a document and subsequent accounting transactions will affect; establishes routines for input of these transactions.

Assigns transactions that will have the proper accounting effect .- Incumbent audits or processes obligations, payments, adjustments, travel requests, travel vouchers, cost transfers, purchase card transactions, VRQ's (vendor change requests), accruals, deposits, bills of collection, Personal Funds of Patients (PFOP) postings, offsets, reconciliations, reviews, ad hoc reports, etc.

- Assists with reviews of outstanding undelivered orders and accounts payable to determine appropriate follow up action. Correspondence is prepared to respective services.

- Cost transfers include, but are not limited to, EW's (a type of cost transfer) for correcting erroneous costing on purchase orders and three-part ET's (a type of cost transfer).

- Reconciles accounting systems reports with input for accountability. Maintains control of receipts, disbursements, and logs. Maintains control of funds obligated and funds expended.

- Analyzes documents for accuracy and authorization, such as the Financial Indicators Report, obligations and payments.

Determines proper cost centers, budget object codes (BOC), appropriations and fund control points to be entered into a computerized cost accounting system.

All documents must be verified for accuracy and completeness of accounting data prior to entry.

Also verifies the accuracy and completeness of documents to ensure that service or supplies have been certified as to receipt - Documents financial transactions to assure a proper audit trail, including but not limited to proper and complete documentation of follow-up on reconciliations, and back-up documentation for accounts receivable.

Assigns transactions that will have the proper accounting effect -Monitors and makes input to current vendor file so that vendors may be paid promptly under the FMS system.

- Reviews pending items and ensures that follow-up action is taken on all items pending for excessive periods of time.

- Research issues, including, but not limited to vendor issues, missing payments, and rejects.

- Incumbent has technical responsibility for the maintenance, auditing, and reconciliation of the general and subsidiary ledger accounts, for the preparation of accurate and timely reports, and for the control of funds.

Determines the nature of errors and makes adjustments in the correct appropriation to a variety of interrelated accounts. - Maintains control of receipts and deposits and related tracking mechanisms.

- Ensures the timely preparation of reports for VISN, Department of Treasury, VA Headquarters, and local management.

- Knowledge of fiscal procedures is required to audit and research documentation used. Must have the ability to evaluate documentation, draw conclusions and make sound recommendations.

- Responsible for working with numerous different unrelated systems, such as Financial Management System (FMS), Integrated Funds Distribution, Control Point Activity, Accounting and Procurement System (IFCAPS), Veterans Information Systems Technology Architecture (VISTA), Invoice Payment Processing System (IPPS), G-Invoicing, Beneficiary Travel Self Service System (BTSSS), Federal Records System (FRS), Federal Travel System, Accounts Receivable, Microsoft Outlook, Excel and Office and Internet Explorer.- Assists and consults control point users and other customers throughout the Medical Center, providing expert advice and guidance concerning Fiscal and financial policies, procedures, regulations, etc.

*See more duties located in the "Additional Information" section. Work Schedule: 8AM-4:30PM Compressed/Flexible: Not Authorized Telework: Not Authorized Virtual: This is not a virtual position.

Position Description/PD#: Accounting Technician/PD04474A and PD013780 Relocation/Recruitment Incentives: Not Authorized Permanent Change of Station (PCS): Not Authorized PCS Appraised Value Offer (AVO): Not Authorized