Accounting Assistant 3
Pierce County
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Posted: February 17, 2026 (8 days ago)
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Accounting Technician III-BU
City of Seattle
Seattle Department of Construction & Inspection
Location
Seattle, Washington, 98104
Salary
$37.01 - $43.09
per hour
Type
Full-Time
More Finance & Accounting jobs →Closes
March 4, 2026
Job Description
Summary
This job involves handling accounts payable tasks for a city department that manages construction permits and inspections, including processing invoices, reimbursements, and credit card reconciliations to ensure timely payments and compliance with city rules.
It requires working closely with team members and customers to solve payment issues and provide guidance on financial policies.
A good fit would be someone with solid accounting experience who is detail-oriented, enjoys helping people from diverse backgrounds, and can handle complex financial processes independently.
Key Requirements
- Three years of accounting or bookkeeping experience, or equivalent combination of education and experience
- Proficiency in using PeopleSoft 9.2 financial system, including Accounts Payable, Purchase Order/Encumbrance, and Supplier modules
- Strong customer service skills and ability to work effectively with diverse communities
- Experience in processing complex supplier payments, adjustments, and invoice routing using tools like Adobe Sign
- Knowledge of city procurement guidelines, payment policies, and PCI standards
- Ability to perform monthly credit card reconciliations and prepare cash transaction vouchers
- Skills in researching vendor issues, encumbering contracts, and ensuring compliance with prompt pay terms
Full Job Description
SDCI reviews land use and construction-related permits, annually approving more than 53,000 permits and performing approximately 240,000 on-site inspections. SDCI's work includes permit review and community involvement with Master Use Permits (MUPs); shoreline permits and design review; review and approval of permits for construction, mechanical systems, site development, elevators, electrical installation, boilers, furnaces, refrigeration, signs and billboards; field inspections for all construction and trade-related permits; annual maintenance inspections of boilers, elevators, and refrigeration equipment; and home seismic retrofits. SDCI’s work does not end at the permitting and inspection process but also includes enforcing community standards and managing tenant/landlord programs. In addition, SDCI operates property owner and tenant assistance programs and the City’s rental registration program to provide essential community services and ensure that all rental housing in Seattle is safe and meets basic housing maintenance requirements.
This FTE Accounting Technician III opportunity will be joining the Accounts Payable team at the Seattle Department of Construction & Inspections (SDCI). The Accounts Payable team provides support to six Divisions to process timely Blanket Contract Supplier invoices, consultant contracts, refund requests & other single payment (DX) requests, training & travel, employee reimbursements, PO encumbrances (incl. consultant contracts, MOAs, DPO, & Dept. Miscellaneous POs), City credit card system reconciliation and other essential functions in a friendly environment. In all aspects of this job, exceptional customer service is our standard.
Requirements
This position serves as one of two Accounting Technicians for the accounts payable team, and the department relies on these positions to help resolve escalated issues, make reliable decisions, and independently research and analyze facts.
In this position you will:
- Serve with an A/P Accounting Tech III coworker to coordinate assignments, resolve problems, provide guidance & instruction on tasks to ensure City policy and guidelines are followed.
- Perform more complex duties associated with Supplier payments and adjustments.
- Possess a strong commitment to customer service and a demonstrated ability to work effectively with individuals from diverse communities and cultures.
- Complete the monthly City credit card reconciliation process for 18 cardholders.
- Research vendor issues, solve problems, and proactively communicate with internal and external customers.
- Process invoices to meet prompt pay supplier terms using the City’s PeopleSoft 9.2 financial system and Accounts Payable, Purchase Order/Encumbrance, and Supplier modules.
- Use Adobe Sign invoice payment templates to route invoices for supervisor payment approval & coding, monitor pending invoice approval requests for follow-up.
- Provide Accounts Payable and Travel policy and procedural guidelines, provide policy expertise and monitor controls.
- Prepare Cash Transaction Vouchers (CTV) for honorariums/employee reimbursements, etc.
- Initiate the City ACH Enrollment/Change Authorization form process with Suppliers.
- Encumber new contracts and amendments in the PO Encumbrance module, and complete contract adjustments and contract close process.
- Ensure compliance with City Procurement Guidelines, and Payment Card Industry (PCI) Standards.
Qualifications
Requires three years of previous accounting and/or bookkeeping experience or one year work experience as an Accounting Technician II (or a combination of education/experience/training which provides an equivalent background required to perform the work of the class).
Successful candidates will have the following knowledge, skills and abilities:
- Three years’ accounting or bookkeeping experience in complex financial system and side systems
- Knowledge of basic accounting principles and history of accuracy with accounting related tasks
- Excellent customer service and written communication skills; ability to work willingly and courteously with a diverse customer population over the phone, e-mail, and in person
- Ability to work under pressure with change priorities in a fast-paced environment, with minimal supervision, work independently and effectively with SDCI staff from all areas of the department
- Experience with City credit card transaction processing and reconciliation
- PeopleSoft 9.2 experience (or similar enterprise financial management systems)
- Accela Permitting experience (or similar system/processes)
- Strong skills in standard software applications including MS Word, and Excel
- Experience using software tools like Adobe Sign, Adobe Reader, MS Snipping Tool, HyperSnap.
- Familiar with City Financial Management Policy
- Ten-key by touch
Additional Information
To be considered for this position, please submit the following with your online application:
- A cover letter in which you clearly describe how your knowledge, experience, skills, and abilities prepare you for the job responsibilities and qualifications outlined in the job advertisement
- A current resume outlining your professional work experience
The full salary range for this position is $37.01 - $43.09 per hour. Current City employee starting rate of pay will be based on Personnel Rules regarding promotions.
The Seattle Department of Construction and Inspections is a proud participant in the Race and Social Justice Initiative, a citywide effort to realize the vision of racial equity.
We require a strong commitment to customer service and a demonstrated ability to work effectively with individuals from diverse communities and cultures. The City of Seattle values diverse perspectives and life experiences; people of color, women, LGBTQ, people with disabilities, and veterans are encouraged to apply.
Benefits
The City of Seattle offers a comprehensive benefits package including vacation, holiday, and sick leave as well as medical, dental, vision, life and long-term disability insurance for employees and their dependents. More information about employee benefits is available on the City's website at: https://www.seattle.gov/human-resources/benefits/employees-and-covered-family-members/most-employees-plans
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