Accounting & Finance Specialist

Full Job Description

Agency Summary The purpose and mission of the Marion County Community Corrections Agency is to improve the lives of citizens in Marion County through community supervision, as an alternative to incarceration, utilizing evidence-based practices and comprehensive case management while cultivating a productive, collaborative, and compliant work environment in order for our workforce to meet the needs of the citizens of Indianapolis and Marion County.

Job SummaryThis position is responsible for performing all purchasing functions, ensuring financial accuracy with respect to accounts payable and receivable, and all cash transactions.

Assures that all business-related matters are handled in a timely and professional manner.

Responsible for reviewing client accounts and negotiating fee adjustments and client payment options and performing a variety of collection activities to recoup account revenues.

Incumbent in this position may be required to travel to other locations such as minimum-security correctional facilities.

This position has general oversight from the business supervisor or CFO with limited independent judgment.

Position reports to the Accounting Administrator- Finance SupervisorEqual Employment Opportunity

The City of Indianapolis Marion County is an equal opportunity employer.

All applicants will be considered for employment without attention to race, color, religion, sex, sexual orientation, gender identity, national origin, veteran, or disability status.

We value diversity in perspectives and experiences among colleagues and the residents of this city of whom we serve.

If your qualifications meet the requirements of the posted position, your application will be referred to the hiring agency.

Once the agency receives your application, all further communication during the interview and selection process will be handled directly BY THE AGENCY.

It is IMPERATIVE that you record the contact information of the individual who is scheduling your interview.

City-County HR will not have access to this information, is not involved in the interview or selection process, and can only confirm whether an application has been referred.

After selection of the successful candidate, an official offer of employment will be made by HR.

Requirements

Client Accounts

• Compile collection reports as requested by Finance Supervisor, Manager, CFO or other members of the administrative team and reconcile monthly quietus report with reports of collections
• Negotiate, approve, and enter payment plans for clients while on the program or after release, and monitor that payments are made according to payment plan guidelines
• Post payments to the financial application and debit card system on clients’ accounts in a timely and efficient manner
• Petition the courts for cash bonds and process bond payments from other county agencies
• Assist OFM and clients with collection of accounts
• Update revenue enhancement and submit to city collections
• Work with OFM revenue recovery, outside collection agencies, and clients to resolve collection issues
• Process and review account adjustments
• Resolve client discrepancies and process paperwork for client refunds as necessary
• Monitor client payments made by the website and kiosk for proper posting to the financial application
• Research client accounts and perform financial analysis for adjustments
• Develop fee reduction agreements as needed
• Assist in design and testing of website, financial application, and other programs related to client financial accounts
• Train new hires and agency team-members on financial application and other finance programs
• Assist with retrieving paperwork from court when needed

Procurement

• Administer all phases of procurement process for department
• Prepare purchasing and accounts payable documents to ensure purchase requests and invoices are processed in a timely manner
• Manage department requisitions to ensure proper competition methods are followed; as well as track and monitor the bid/quote process
• Oversee purchase transactions, ensuring purchase orders and all required documents are completed for public record
• Complete and maintain vouchers to ensure all utility payments are processed and paid in a timely manner
• Liaison with City purchasing, Accounts Payable and vendors to review and resolve procurement issues
• Consult and correspond with vendors to ensure payments are received in a timely manner
• Determine appropriate method of competition as established by procurement state statute, rules, regulations and policies
• Complete accurate and timely MBE/WBE report on a monthly basis
• Attend department/agency and enterprise-wide meetings and provide procurement updates as needed
• Responsible for all aspects of the Department’s usage of the City P-Card program and benefits 
• Reconcile purchases to P-card and ensure timely submission to City purchasing for monthly payments
• Coordinate asset tagging for all new capital and controlled assets in accordance with established policies
• Coordinate staff travel, training, and cell phone accounts
• Work with internal partners and external vendors to ensure the client or staff issues have been resolved adequately If issues are identified
• Responsible for grant expenditures and providing information to the Grants manager for monitoring and reporting purposes
• Confidentiality is to be maintained at all times

This list of duties and responsibilities is not intended to be all-inclusive and may be expanded to include other duties or responsibilities that management may deem necessary from time to time.

Qualifications Minimum Job Requirements and QualificationsAssociates degree in Business Administration, Finance Management, or related field with one (1) year of experience in government accounting preferred.

An equivalent combination of education, training, and experience can be used in lieu of degree. Ability to communicate effectively both orally and in writing.

Must be skilled in establishing cost effective programs and quality control. Must have knowledge in contracts. Must adhere to compliance with appropriate state and federal laws.

Emotional intelligence when dealing with people of all backgrounds. Must have and maintain a valid driver’s license. Knowledge and use of Microsoft Office.Preferred Job Requirements and Qualifications

Bachelor’s degree in Business Administration, Finance Management, or related field with two (2) of experience in government accounting. Ability to communicate effectively both orally and in writing.

Must be skilled in establishing cost effective programs and quality control. Must have knowledge in contracts. Must adhere to compliance with appropriate state and federal laws.

Emotional intelligence when dealing with people of all backgrounds. Must have and maintain a valid driver’s license. Knowledge and use of Microsoft Office.