Accounting Clerk

Full Job Description

About the position: This position is Non-appropriated Fund (NAF) at Lodging, RAF Mildenhall, United Kingdom. Provides general administrative and financial support to lodging management.

Prepares lodging time records, assists with payroll discrepancies, and monitors labor-hour compliance. Conducts account research to support NAF Accounting Office reconciliation.

STANDING REGISTER ANNOUNCEMENT: Applications will be reviewed, and referrals made every 7 days. Who May Apply: Open to everyone.

Applicants will be categorized by preference(s) and/or priority consideration eligibilities.

An applicant's eligibility will be determined based on eligibility claimed in the questionnaire and proof of eligibility MUST be provided with application by the closing date, 05/05/2026 The area of consideration for this vacancy announcement: Citizens, permanent residents, and legal residents of the United States (US) who reside within the local commuting area (60-mile radius) of RAF Mildenhall, United Kingdom (UK), or will do so within the next 30 days.

Permanent and legal residents of the US must be citizens of a NATO country, unless authorized to reside in the UK as a dependent of an employee who serves in support of the US Visiting Forces.

Eligible applicants must possess a US-issued social security number and be able to provide documentation proving residency status in the UK. Applicants cannot be 'ordinarily resident'.

A person is considered to be 'ordinarily resident' if they have resided in the United Kingdom (UK) for more than 366 days without an affiliation to the US Visiting Forces.

Time spent in the UK as an employee, or dependent of an employee, of a US agency serving and supporting the US Visiting Forces (i.e., active duty military, federal civilian, AAFES, Red Cross, one of the contract universities, a military banking facility or federal credit union, or US government contractors) is not counted toward being 'ordinary resident'.

In accordance with the Status of Forces Agreement between the US and the UK, British citizens may not apply for US NAF positions; however, they may be eligible to apply for local national positions on base.

Business Based Action Family Member Preference Military Spouse Preference Outside Applicant Veteran Spouse/Widow/Parent of Veteran Transition Hiring Preference In order to qualify, you must meet the experience requirements described below.

Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religious; spiritual; community; student; social).

You will receive credit for all qualifying experience, including volunteer experience.

Your resume must clearly describe your relevant experience; if qualifying based on education, your transcripts will be required as part of your application.

Qualifying Experience: Knowledge of the property management system sufficient to follow individual funds and specific monies from initiation through expenditure stages to trace discrepancies in the system.

Knowledge in the operation of a word processing and accounts receivable program to perform basic functions and print a variety of standardized forms, reports, etc.

Requires knowledge of account relationships and relationships with other accounts within the system in order to perform extensive balancing and reconciling of detail and summary accounts.

Ability to read, analyze, and interpret technical procedures or governmental regulation. Ability to write reports, business correspondence, and procedure manuals.

Must be computer proficient in standard office software. Ability to effectively present information and respond to questions from group and managers, customers, and general public.

Ability to add, subtract, multiply and divide in all units of measure, using whole numbers, common fractions, and decimals.

Ability to compute rate, ratio, and percent and to draw and interpret bar graphs. Ability to apply common sense understanding to carry out instructions furnished in written, oral, or diagram form.

Ability to deal with problems involving several concrete variables in standardized situations. Must be able to read, speak, and write English. Basic knowledge of budgeting processes required.

You will be evaluated on the basis of your suitability and fitness for the position. Major Duties:

Performs various management support functions to include preparing general correspondence and budget submissions.

Processes all purchase orders and receiving reports in internet-based purchasing software. Monitors current projects to ensure delivery of items on order.

Prepares lodging time records for payroll processing and assists with payroll discrepancies; tracks labor hours to ensure compliance with Air Force Guidance.

Approval official for Non-Appropriated Fund Government Purchase Card (NAF GPC)/Purchase Card (P-Card) Program. Reviews night audit reports and resolves out-of-balance accounts or reports.

Works with Guest Service Representatives to fix posting errors. Works directly with guest or unit in collecting fees; prepares bills. Answers Guest Folio phone inquiries and follow ups.

Calls and/or mails correspondence to customers as necessary in order to update accounts. Conducts research to assist NAF Accounting Office (AO) in balancing accounts receivable.

Prepares monthly surcharge calculation. Processes daily credit card deposits. Reviews NAF Transformation (NAF-T) reports. Controls petty cash fund.

Assists the designated records custodian of lodging files and Automated Data Processing Equipment (ADPE). Serves as back-up administrator for the lodging automated data system.

Adds, deletes, or updates user codes as needed. Adds reports or batches as needed. Updates contract-lodging codes. Updates rates. Adds or changes transaction codes as needed.

Coordinates room code changes though AFSVA. Able to verify back-ups of database are occurring successfully (both SQL and tape).

Assists supervisor in overseeing lodging awards program as directed by management, scheduling team socials and working with section manager for appropriate activities. Commercial hotel liaison.

The supervisor provides additional, specific guidance and reference sources on new or difficult assignments. Performs additional duties as assigned.

If interested in this position please preview the online application: https://apply.usastaffing.gov/ViewQuestionnaire/12878463