Accounting Clerk

Full Job Description

About the position: This position will be assigned to the Langley Inns at Langley Air Force Base, VA. This position is guaranteed 20 hours per week but can be scheduled to work up to 40 hours per week.

The primary purpose of this position is to provide general office and financial support to lodging management. Who May Apply: Open to everyone.

Applicants will be categorized by preference(s) and/or priority consideration eligibilities.

An applicant's eligibility will be determined based on eligibility claimed in the questionnaire and proof of eligibility MUST be provided with application by the closing date, 02/10/2026 Business Based Action, Military Spouse Preference, Outside Applicant Veteran, Spouse/Widow/Parent of Veteran, and Transition Hiring Preference In order to qualify, you must meet the experience requirements described below.

Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religious; spiritual; community; student; social).

You will receive credit for all qualifying experience, including volunteer experience.

Your resume must clearly describe your relevant experience; if the position allows for qualifying based on education, your transcripts will be required as part of your application.

Qualifying Experience: Applicant must have progressively responsible experience in property management system sufficient to follow individual funds and specific monies from initiation through expenditure stages to trace discrepancies in the system.

Knowledge of and skill in interpreting and applying regulations, policies, practices, procedures of account relationship and relationship with other account within the system in order to perform extensive balancing and reconciling of detail and summary account.

Experience in applying budgeting processes to include addition, subtractions, multiply and divide in all unites of measures, using whole numbers, common fractions, decimals, compute rate, ratio and percent and to draw and interpret bar graphs.

Must possess basic computer skills and familiar with personnel computer applications such as Windows, MS Word, Excel, Access and the Internet to effectively write reports, business correspondence, procedure manuals, present information and responds to questions from internal/external customers.

Ability to communicate with others effectively, both orally and in writing. Major Duties:

Performs various management support functions to include preparing general correspondence and budget submissions.

Processes all purchase orders and receiving reports in internet-based purchasing software. Monitors current projects to ensure delivery of items on order.

Prepares lodging time records for payroll processing and assists with payroll discrepancies; tracks labor hours to ensure compliance with Air Force Guidance.

Approval official for Nonappropriated Fund Government Purchase Card (NAF GPC)/Purchase Card (P-Card) Program. Reviews night audit reports and resolves out-of-balance accounts or reports.

Works with Guest Service Representatives to fix posting errors. Works directly with guest or unit in collecting fees; prepares bills. Answers Guest Folio phone inquiries and follow ups.

Calls and/or mails correspondence to customers as necessary in order to update accounts. Conducts research to assist NAF Accounting Office (AO) in balancing accounts receivable.

Prepares monthly surcharge calculation. Processes daily credit card deposits. Reviews NAF Transformation (NAF-T) reports. Controls petty cash fund.

Assists the designated records custodian of lodging files and Automated Data Processing Equipment (ADPE). Serves as back-up administrator for the lodging automated data system.

Adds, deletes, or updates user codes as needed. Adds reports or batches as needed. Updates contract-lodging codes. Updates rates. Adds or changes transaction codes as needed.

Coordinates room code changes though AFSVA. Able to verify back-ups of database are occurring successfully (both SQL and tape).

Assists supervisor in overseeing lodging awards program as directed by management, scheduling team socials and working with section manager for appropriate activities. Commercial hotel liaison.

The supervisor provides additional, specific guidance and reference sources on new or difficult assignments. Drives government vehicle(s) in the course of daily duties.

Performs additional duties as assigned. If interested in applying for this position you may preview the online application: https://apply.usastaffing.gov/ViewQuestionnaire/12877260