Account Clerk III - Public Works - Engineering & Construction

Full Job Description

Pay Schedule I, Grade 22, Regular Schedule: 35 hours per week

A vacancy exists in the Department of Public Works: Engineering and Construction - Construction Contracts Administration.

A list of eligible applicants will be established based on the examination as outlined below.

Current and future vacancies occurring in any Office or Department of Baltimore County General Government may be filled from the list of eligible applicants.

List all promotions and changes in job duties due to reclassification as separate work experience on your application. Applicants must include the dates of the promotions and reclassifications.

Note: Failure to complete all fields of the "Work Experience" section of the application will result in your application not being considered. A resume will not be considered in determining your qualifications for a position. Applicants selected for an interview may provide a resume at that time.

You MUST attach your transcript(s) or license(s) to your application. Unofficial copies are acceptable.

Failure to submit proof of License(s), Certification(s) and Education will result in your application not being considered. Proof of license(s), certification(s), and/or education must be submitted with each application.

Requirements

Under general supervision, performs difficult and advanced accounting clerical work by preparing, auditing, and maintaining complex accounting, budgetary, fiscal records, statements, schedules, and reports; and does related work as required.

• Sets up and prepares periodic fiscal reports, summaries of accounting and operational activities data, and other financial data required by County or other agencies.
• Reviews and monitors vouchers, computer printouts, and other information to verify accuracy, correct errors, and determines availability of required funds and notifies appropriate parties to make adjustments as required.
• Analyzes revenue and expenditure accounts to determine grant eligibility, prepares billings for State and Federal grants, and coordinates grant activities with other agencies.
• Audits daily, weekly, and monthly totals for accounts and reviews work performed by others to verify accuracy, correctness, and completeness.
• Posts charges and other financial data to general and special ledgers, calculates charges, percentages of charges, and interest, prepares a variety of entries, and maintains suspense logs to control workflow.
• Assists in budget preparation, gathers and analyzes historical budget information, and forecasts data. Prepares reports, as required.
• Sets up and maintains filing systems.
• Codes and transfers data from manual records to contemporary data processing formats.
• Enters and retrieves information using Microsoft Excel, data entry devices, and performs word processing functions relative to the skill level necessary to perform the duties of the position.
• Coordinates review of payments to contractors with the contractor, inspector, and other County Agencies.

Examples of Other Duties

• Review monthly reports from inspectors and review accuracy to ensure prompt payment to contractors.
• Performs other related duties as required.

Qualifications

Graduation from a recognized high school.

Plus

(4) Four years of experience in bookkeeping, accounting, or auditing work.(Additional education in bookkeeping, accounting, or auditing may be substituted, on a year-for-year basis, for the required experience.

Additional experience as described by the duties of the position may be substituted, on a year-for-year basis, up to a maximum of four years.)

Preferred Qualification(s)

• Background in construction procurement.
• Experience communicating with contractors, vendors, or suppliers.
• Experience in Microsoft Excel and Word.
• Experience using Workday for various processes such as, creating receipts, supplier invoice requests, requisitions, and change orders, general inquiries for payment processing and construction project budgets.
• Experience in effectively communicating, problem-solving, and decision-making.
• Experience in organizing, multitasking, and prioritizing tasks.

Proof of License(s), Certification(s) and EducationApplicants are required to submit proof of license(s), certification(s) and education beyond high school to meet the required and preferred qualifications of the position.

Diplomas or transcripts must show the applicant's major field of study. Copies and unofficial transcripts are acceptable.

Failure to submit proof of License(s), Certification(s) and Education will result in your application not being considered. Proof of license(s), certification(s), and/or education must be submitted with each application.

Proof of Degree EquivalencyApplicants who have obtained a degree from outside the United States of America are required to submit degree equivalence documentation from World Education Services, Inc.

(www.WES.org).Mail or deliver documents to:ATTN: Account Clerk III - Public Works - Engineering & ConstructionOffice of Human ResourcesBaltimore County Government308 Allegheny Ave.Towson, MD 21204

EXAMINATION PROCEDUREApplicants will be qualified based on an evaluation of their training and experience, as stated on their application, which includes answers to the supplemental questions.

Applicants must state the dates and duties of past and present experience clearly and completely for evaluation purposes.

Additional Information

Employment Background Investigation
Applicants selected for employment with Baltimore County must successfully complete an employment investigation, including, but not limited to criminal background, education, and fingerprinting checks.