Warrant Specialist (Fiscal Specialist 3)

Full Job Description

This recruitment is to fill a Term-Limited Temporary position that is anticipated to end in December 2026. If filled by a King County employee who has passed their initial probation, it will be a Special Duty Assignment.

King County’s Finance and Business Operations Division, Treasury section, is seeking a Warrant Specialist (Fiscal Specialist 3)!

The primary function of this position is to ensure that warrant issues and warrant redemptions balance, protect from any fraud, and respond to all inquiries from banks, King County agencies, and Special Districts.

Our ideal candidates will be enthusiastic, forward thinking, agile, customer service driven, team players with a "can do" attitude who will stay calm under pressure handling a high volume of transactions while attentively listening and communicating clearly. We are looking for candidates who enjoy collaborating with team members, solving problems, and learning new systems.

Scope of Job Duties: To be considered for this opportunity, you must at a minimum, demonstrate knowledge, skill and ability to:

Prioritize, schedule, coordinate, and monitor the daily warrant activities. Accurately process warrant registers for the accounts payable, payroll, and school districts’ warrant runs.

Balance warrant indices, research, and resolve reconciliation problems. Add manual warrants to the mainframe warrant system for future clearing.

Provide warrant copies as requested by departments, agencies, and districts from returned hard copies and digital copies using bank proprietary software.

Process warrants corrections as indicated and approved by customers. Review affidavit of loss forms, submit to bank and coordinate follow-up process.

Communicate with the bank regarding reconciliation discrepancies and encoding errors. Cancel warrants and report outstanding warrant numbers to appropriate customers for unclaimed property reporting.

Prepare general journal entries and interfund transfer vouchers. Reconcile bank postings to warrant postings using Excel spreadsheets.

Research fraud and counterfeit warrants and initiate credit transactions with King County’s contracted bank.

Track counterfeits both in detail and summary and inform the County auditor and appropriate customer on fraud or counterfeiting initiated on any warrant account.

Place stop payments and cancellations on warrants deemed to be lost or fraudulent.

Communicate with School Districts and internal Departments to ensure warrants are valid and to prevent fraudulent warrant issues. Ensure district manual warrant registers reconcile with electronic warrant files in the mainframe warrant system.

Coordinate with computer systems support staff to respond to bank and county agency inquiries. Ensure that interface files are processed daily.

Provide requested information to auditors, school districts, King County departments, and King County’s contracted bank. Communicate effectively with auditors, school districts, King County agencies and departments, and King County’s contracted bank.

Provide backup to Accountant for the bank account reconciliation process and Cash Management functions as needed.

Provide backup to other Fiscal Specialists for Cashier and bank transactions

Minimum Qualifications:

• Experience in fraud monitoring
• Experience in an accounting environment which includes creating journal entries and reconciliation of accounts
• Demonstrated intermediate-level proficiency in Microsoft Excel, Word, and Outlook
• Strong communication, interpersonal, writing and customer service skills
• Intermediate level of technology proficiency using MS Office Productivity tools in your daily work
• Ability to manage your time and adapt to changing priorities, work on multiple priorities and projects simultaneously, meet quick deadlines, and produce timely and quality work products
• Ability to work with people from diverse backgrounds.

We would love it if you have:

• Bank employment experience with an emphasis on fraud monitoring
• Experience with LEAN processes and principles
• Experience with SharePoint, MS Teams and other collaborative online tools

The Treasury section is part of the larger Finance and Business Operations Division portfolio of countywide services. FBOD’s vision “Count on Us” reflects the division’s deep-seated commitment to customer success, equity, employee engagement, resource stewardship, and operational excellence.

Position Information:

Work Site Details: The team works in a hybrid model, with days in the office as well as telecommuting. The ratio of remote to onsite work will be dependent on business needs and is subject to change.

The primary onsite location is King Street Center, 201 S. Jackson, Seattle, Washington 98104. Please reach out for additional details at the contact below.

Location Requirement: Employees must reside in Washington state and within a reasonable distance to their King County worksite to respond to workplace reporting requirements.

Work Schedule: This position is non - exempt from the provisions of the Fair Labor Standards Act and therefore is overtime eligible. Employees are paid on a bi-weekly schedule, every other Thursday, comprising a 40-hour workweek; normally 8:00 a.m. - 5:00 p.m. Monday through Friday.

Union Representation: This position is 117 represented.

King County has a robust collection of tools and resources to support working remotely. The individual selected for this opportunity will join an innovative and progressive team that is redefining how we work in our department's hybrid environment. Employees will be provided with a county-issued laptop and must maintain a home workspace with an internet connection where they can reliably perform work. Employees will need to be available and responsive during scheduled work hours and follow FBOD’s hybrid/remote guidelines that include on-camera participation during virtual video meetings.

The Application/Selection Process: The recruitment for this position is open to all qualified candidates. A completed King County Application is required. Applicants from this recruitment may be used to fill future opportunities in this job classification including Term-Limited Temporary, Special Duty Assignment, Short-Term-Temporary and Career Service vacancies. We highly recommend that you provide a resume. A cover letteraddressing how you meet the minimum qualifications and why you are interested in this position is encouraged as well.

The selection process consists of different phases: screening interview, virtual interview, and if successful, pre-hire reference checking.

For some positions, additional phases may also include skill testing, writing samples or additional interviews.

Candidates will be updated on the status of their application via the email address used to apply.

Each phase is set for a specific day. Different times will be available for those days only. Please reach out to the contact below to confirm dates. Rescheduling interviews may not be possible and may remove you from consideration if unavailable.

Note: Online applications are preferred. However, if you cannot apply online, go to www.kingcounty.gov/jobs for other options.

If you have any questions or concerns while applying, please contact: Michael Castro, Recruiter Email: mcastro@kingcounty.gov

Additional Information

Forbes recently named King County as one of Washington State's best employers.

Together, with leadership and our employees, we're changing the way government delivers service and winning national recognition as a model of excellence. Are you ready to make a difference? Come join the team dedicated to serving one of the nation's best places to live, work and play.

Guided by our "True North", we are making King County a welcoming community where every person can thrive. We value diversity, inclusion and belonging in our workplace and workforce. To reach this goal we are committed to workforce equity. Equitable recruiting, support, and retention is how we will obtain the highest quality workforce in our region; a workforce that shares and will help advance our guiding principles--we are one team; we solve problems; we focus on the customer; we drive for results; we are racially just; we respect all people; we lead the way; and we are responsible stewards. We encourage people of all backgrounds and identities to apply, including Native American and people of color, immigrants, refugees, women, LGBTQ+, people living with disabilities, and veterans.

King County is an Equal Employment Opportunity (EEO) Employer

No person is unlawfully excluded from employment opportunities based on race, color, religion, national origin, sex (including gender identity, sexual orientation and pregnancy), age, genetic information, disability, veteran status, or other protected class. Our EEO policy applies to all employment actions, including but not limited to recruitment, hiring, selection for training, promotion, transfer, demotion, layoff, termination, rates of pay or other forms of compensation.

To Apply

If you are interested in pursuing this position, please follow the application instructions carefully. If you need this announcement in an alternate language or format, would like to request accommodation or assistance in the application or assessment process or if you have questions please contact the recruiter listed on this job announcement.