Voluntary Services Officer

Full Job Description

This position, located at the Montana VA Health Care System, Voluntary Service, provides oversight for the full scope of business for each of the interrelated lines of business to include Voluntary Service, Philanthropic Engagement and Partnership Solutions.

To qualify for this position, applicants must meet all requirements by the closing date of this announcement, 02/17/2026.

Time-In-Grade Requirement: Applicants who are current Federal employees and have held a GS grade any time in the past 52 weeks must also meet time-in-grade requirements by the closing date of this announcement.

For a GS-12 position you must have served 52 weeks at the GS-11 level. The grade may have been in any occupation, but must have been held in the Federal service.

An SF-50 that shows your time-in-grade eligibility must be submitted with your application materials.

If the most recent SF-50 has an effective date within the past year, it may not clearly demonstrate you possess one-year time-in-grade, as required by the announcement.

In this instance, you must provide an additional SF-50 that clearly demonstrates one-year time-in-grade.

Note: Time-In-Grade requirements also apply to former Federal employees applying for reinstatement as well as current employees applying for Veterans Employment Opportunities Act of 1998 (VEOA) appointment.

You may qualify based on your experience as described below: Specialized Experience: You must have one year of specialized experience equivalent to at least the next lower grade GS-11 in the normal line of progression for the occupation in the organization.

Examples of specialized experience would typically include, but are not limited to...Knowledgeable of the principles of volunteer management, strategic fundraising, and philanthropic engagement to develop key community relationships, and leverage community support and advocacy, alignment to VA, VHA, and facility goals, priorities and critical needs; ability to plan, schedule, and execute special events involving community leaders, staff and visitors; knowledgeable in the development and proposal of policies and innovative programs governing voluntary services; ability to manage general post fund and other financial accounts; skilled in representing a volunteer program during speaking engagements before service, fraternal and civic organizations; skilled in demonstrating effective project management and event planning, sound judgement and decision making, and effective team-management skills necessary to launch strategic initiatives, activities and program aligned to key priorities; ability to construct and deliver educational programming in classrooms, workshops, and virtually through e-learning and other platforms; and the ability to promote and model courtesy, build rapport, develop and maintain positive collaborative relationships, cognitive and behavioral flexibility that facilitates engagement and is consistent with organizational values and core principles You will be rated on the following Competencies for this position: Financial Management Managing Human Resources Partnering Planning and Evaluating Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religions; spiritual; community; student; social).

Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment.

You will receive credit for all qualifying experience, including volunteer experience. Note: A full year of work is considered to be 35-40 hours of work per week.

Part-time experience will be credited on the basis of time actually spent in appropriate activities.

Applicants wishing to receive credit for such experience must indicate clearly the nature of their duties and responsibilities in each position and the number of hours a week spent in such employment.

Physical Requirements: Work is moderately sedentary, although considerably variable. It requires a fair amount of standing, sometimes for long periods, walking, climbing stairs, and bending.

Work may require some heavy to moderate lifting, transporting of materials, equipment and supplies for special events and other programs.

Due to the diverse nature and scope of the work, it may require occasionally working in extreme temperatures (hot or cold).

Work is typically performed in an adequately lighted and climate-controlled office.

Requires occasional travel, local and national; movement between worksites includes outpatient clinics, VBA regional offices, or national cemeteries.

Extended evening or weekend work hours may be required.

Work may also take place in a variety of settings including outdoor in various temperatures, crowded conferences or conventions for outreach and other events.

For more information on these qualification standards, please visit the United States Office of Personnel Management's website at https://www.opm.gov/policy-data-oversight/classification-qualifications/general-schedule-qualification-standards/.

Major Duties:

Major duties of this position include but are not limited to: Providing technical and administrative supervision to subordinates which may include an Assistant Chief, Specialist, Program Support Assistant, Secretary, or other administrative staff.

Planning and leading all philanthropic activities and programs within widely dispersed locations across the healthcare system, VA Administrations and State Veterans Homes.

Conducting and analyzing comprehensive needs assessments for optimal alignment of the program in support of the organization's mission and goals.

Exercising final authority for the full range of personnel actions and organization design proposals recommended for the integration of this category of without compensation (WOC) employees.

Ensuring compliance with all applicable standards of The Joint Commission (TJC) for VHA volunteers, to include maintaining the official volunteer personnel files, mandated training records, assignment guides, competency and performance assessments, and other applicable role-specific documentation.

Designing, developing, and implementing the recognition and incentive awards program for the organization's volunteer workforce.

Providing oversight of the organization's General Post Funds and in-kind development activities. Managing the day-to-day operations of the philanthropic development activities.

Monitoring all donated monetary funds at the healthcare system level within the station's General Post Fund (GPF) Accounts.

Exercising discretionary authority to approve the allocation and distribution of such funds.

Preparing business case justification for anticipated expenses, including alignment with VA and VHA goals and priorities, strategy identification, benchmarking, and evaluation in support of proposed budget.

Responsible for project and event management of varied sizes and scope.

Maintaining significant and expansive supervisory responsibility for every registered volunteer in accordance with the TJC and established occupational standards for the profession.

Planning, design and development of each volunteer role and the work to be accomplished.

Serving as a strategic advisor to executive leadership for the utilization of community resources in support of operational goals, assesses risks, anticipates outcomes, and alternative strategies.

Establishing local policies and procedures for the strategic utilization of volunteers and community partnerships across the healthcare system.

Serving as an advisor to VA Headquarters Voluntary Service National Advisory Committee.

Conducting thorough and exhaustive research on potential community partners to determine suitability for development of non-monetary partnership agreements.

Serves as the local subject matter expert on volunteer and donation management. Work Schedule: Monday-Friday, 8:00am-4:30pm Telework: This position may be authorized for telework.

Telework eligibility will be discussed during the interview process. Virtual: This is not a virtual position.

Position Description/PD#: Voluntary Services Officer/PD99897S Relocation/Recruitment Incentives: Not Authorized Critical Skills Incentive (CSI): Not Approved Permanent Change of Station (PCS): Not Authorized