UCCE Program Coordinator - Extra Help

Full Job Description

The University of California Cooperative Extension (UCCE) is the research and outreach arm of the University of California. It was founded in 1914, to help farmers, homemakers, and youth use the latest university research to improve their lives and businesses. A century later, the Cooperative Extension continues to provide a vital link between public universities and communities. It is the mission of the UCCE to sustain a vital agriculture, environment, and community in Sonoma County by providing UC research-based information in agriculture, natural resource management, and youth development. UCCE advisors in Sonoma County are critical partners with local farmers and ranchers, providing scientific-based information on techniques to increase production and economic stability, while addressing environmental concerns.

UCCE Sonoma County is a small office and this position works with all members of the UCCE and the University of California Agriculture and Natural Resources (UC ANR).

As an Extra-Help UCCE Program Coordinator, you will assist with diverse and ongoing creative and technical projects related to marketing and communications, including executing strategies to enhance the organization’s public presence and engagement. This position will also be responsible for delivering a range of administrative support services, including:

• Managing and updating the organization’s website, ensuring content accuracy, accessibility, and visual appeal
• Creating, editing, and publishing digital content, including articles, blog posts, press releases, and social media updates
• Designing and producing marketing materials such as flyers, brochures, reports, newsletters, and presentations
• Supporting the alignment of brand messaging across all communication platforms
• Tracking key metrics to assess and optimize marketing and website effectiveness
• Collaborating with internal teams to gather content, stories, and updates to share with the public
• Supporting special events, community outreach, and promotional campaigns
  

The ideal candidate will have an interest in community engagement, local agriculture, and public service, and will enjoy balancing creative and analytical work. They will also possess many of the following:

• Strong project management skills
• Experience managing websites, preferably using content management systems (CMS) such as WordPress or Drupal
• The ability to craft engaging digital content through writing, photography, and basic design tools
• Knowledge of digital marketing tools, communications best practices, and social media platforms
• Familiarity with analytics tools (e.g., Google Analytics, social media insights) and email marketing platforms
• Experience with graphic design software (Adobe InDesign, Illustrator, Photoshop, or Canva)
• Proficiency with Microsoft Office Suite (Outlook, Word, Excel)
• Coursework or training in marketing, communications, journalism, public relations, or graphic design is highly desired (not required)

EXTRA-HELP EMPLOYMENT

Extra-help employees relieve or augment permanent staff. Temporary, extra-help employees are not in the classified civil service and do not have property rights to permanently allocated positions.

In addition, they do not receive most employee benefits such as long-term disability insurance coverage; accrual of vacation; participation in the County retirement program; or eligibility to take promotional examinations.

Temporary, extra-help employees are limited in their employment to a maximum of one calendar year.

These employees must be off of work for three months before they can be re-employed on an extra-help basis.

Extra-help employees who meet the eligibility requirements may qualify for a County contribution toward medical coverage.

This recruitment is being conducted to fill a part-time, temporary extra-help UCCE Program Coordinator position in the UC Cooperative Extension Office. This employment list may also be used to fill future extra-help positions as they occur during the active status of this list. The Civil Service title for this position is Administrative Aide.

*Salary is negotiable within the established range.

Requirements

Experience: Work experience that would provide an opportunity to acquire the knowledge and abilities listed. Normally, some experience related to general administration, accounting, budgetary analysis, or human resources work including the compilation, tabulation, analysis, and presentation of statistical and narrative written reports would provide such opportunity.

Education: Any combination of course work and training that would provide an opportunity to acquire the knowledge and abilities listed. Normally, academic course work in public administration, business administration, management, accounting, political science, economics, statistics, English composition, psychology or closely related courses would provide such opportunity.

License: Possession of a valid driver's license at the appropriate level including special endorsements, as required by the State of California, may be required depending upon assignment to perform the essential job functions of the position.

The position advertised on this announcement does not require possession of a valid California Driver’s License.

Qualifications

Knowledge of: administrative techniques and principles of organization, accounting, budget and human resources administration; techniques and practices of research methodology, data collection, and preliminary analysis; report writing; application and use of basic statistics; interview techniques sufficient to obtain information related to employment and administrative matters; written and oral communications, including language mechanics, syntax and English composition; modern office methods and procedures; database, spreadsheet and word processing applications including basic methods of graphic presentations. 
 
Ability to: collect, compile and analyze qualitative and quantitative data; understand and explain laws, regulations and policies governing program operations; communicate effectively orally and in writing; establish and maintain effective working relationships with management, employees, clients, and the public; understand program objectives in relation to departmental goals and procedures; organize and prioritize work assignments; use and understand common database, spreadsheet and word processing applications; learn specialized computer applications. 

Certain positions may require the ability to speak, read and write fluent Spanish.
 
Positions allocated to this class may require specific knowledge and abilities.

Additional Information

• Your application information and your responses to the supplemental questions are evaluated and taken into consideration throughout the entire selection process.
• You should list all employers and positions held within the last ten years in the work history section of your application. Be as thorough as possible when responding to the supplemental questions.
• You may include history beyond ten years if related to the position for which you are applying. If you held multiple positions with one employer, list out each position separately.
• Failure to follow these instructions may impact your competitiveness in this process or may result in disqualification.

Please visit Getting a Job with the County of Sonoma to review more detailed information about the hiring process, including the application process, examination steps, and department selection process.

Application submissions require the Supplemental Questionnaire be completed.

Responses to supplemental questions will be used in assessing minimum qualifications.

Please provide specific and detailed responses of a reasonable length to allow for a thorough assessment of your qualifications.

Responses that state, "See Resume" or "See Application" may be considered insufficient.

The selection procedure will consist of the following examination:

An Application and Supplemental Questionnaire Appraisal Examination (weight 100%).

Each application and supplemental questionnaire will be thoroughly evaluated for satisfaction of minimum qualifications and relevance of educational coursework, training, experience, knowledge, and abilities that relate to this position.

Candidates possessing the most appropriate job-related qualifications will be placed on an employment list and referred to the department for selection interviews.

Additional Information

A background investigation is required prior to employment. Candidates referred to departments for a selection interview are typically required to sign authorization and release forms enabling such an investigation. Failure to sign prescribed forms will result in the candidate not being considered further for that vacancy. Reference information will not be made available to applicants.

Additional requirements, such as successful completion of a physical exam, drug screen, etc., may apply, depending on the duties and responsibilities of the position. If you receive a conditional job offer for the position, the requirements upon which the offer is contingent will be outlined in the conditional job letter. You may also review the Job Classification Screening Schedule to determine the requirements for this position.

How To Apply

Applications are accepted online at www.yourpath2sonomacounty.org. Paper applications may be submitted by person, fax (707-565-3770), email, or through the mail.

All applications and appropriate supplemental information as outlined in the job bulletin must be received by the time and date specified on the first page of this job announcement.

Continuous recruitments may close without notice at any time that a sufficient number of qualified applications have been received.

Applications received after the recruitment closes will not be accepted.

The County of Sonoma values diversity and is dedicated to creating a workplace environment that provides individuals with a sense of belonging.

We are committed to having a diverse workforce that is representative of the communities we serve.

The County is proud to be an Equal Opportunity Employer where all aspects of employment are based on merit, competence, performance, and business need.

HR Analyst: JT
HR Technician: RR