Training Specialist

Full Job Description

The Training Specialist/TMS Domain Manager initiates, administers, coordinates, manages, evaluates, and improves all employee education program activities for VA Texas Valley Coastal Bend Health Care System (VATVCBHCS).

The development of educational programs, materials, courses, and curriculums shall reflect the priorities of the VATVCBHCS mission including characteristics of all current and projected staff and the availability of educational resources in the VA system.

To qualify for this position, applicants must meet all requirements by the closing date of this announcement, 03/27/2026 Time-In-Grade Requirement: Applicants who are current Federal employees and have held a GS grade any time in the past 52 weeks must also meet time-in-grade requirements by the closing date of this announcement.

For a GS11, position you must have served 52 weeks at the GS 09. The grade may have been in any occupation, but must have been held in the Federal service.

An SF-50 that shows your time-in-grade eligibility must be submitted with your application materials.

If the most recent SF-50 has an effective date within the past year, it may not clearly demonstrate you possess one-year time-in-grade, as required by the announcement.

In this instance, you must provide an additional SF-50 that clearly demonstrates one-year time-in-grade.

Note: Time-In-Grade requirements also apply to former Federal employees applying for reinstatement as well as current employees applying for Veterans Employment Opportunities Act of 1998 (VEOA) appointment.

You may qualify based on your experience and/or education as described below: Specialized Experience: You must have one year of specialized experience equivalent to at least the next lower grade GS 09 in the normal line of progression for the occupation in the organization.

Examples of specialized experience would typically include, but are not limited to: Experience that demonstrated a practical knowledge of the subject area of the position and of the methods and techniques of instruction.

Examples of qualifying specialized experience include: Teaching or instructing in an adult education program, secondary school, college, military installation, or industrial establishment in the appropriate field(s).

Supervising or administering a training program. Development or review of training/course materials, aids, devices, etc., and evaluation of training results.

Work in the occupation or subject-matter field of the position to be filled that required training or instructing others on a regular basis.

Ability in written, verbal, and interpersonal communications to work effectively with executive leadership and all internal and external stakeholders.

Knowledge and skill in the preparation and delivery of effective presentations.

Ability to deliver a polished, professional presentation using various audiovisual devices, the web, and presentation techniques using multiple delivery channels.

OR, Graduate Education: Applicants may substitute graduate education for the required experience. To qualify based on education for this grade level you must have a PH.D.

or equivalent doctoral graduate degree or 3 full years of progressively higher level graduate education (54 semester hours) leading to such a degree.

Major study must be education or a subject area related to the position to be filled and demonstrate the knowledge, skills, and abilities necessary to do the work.

(TRANSCRIPT REQUIRED) OR, Combination: Applicants may also combine graduate education and specialized experience to qualify at this level.

You must have an combination of specialized experience and graduate education beyond 2 years (36 semester hours).

(TRANSCRIPT REQUIRED) Physical Requirements: The work required does not inherently include any physical requirements essential for successful job performance that could not otherwise be performed with accommodation or workplace adjustment.

A pre-placement physical examination is not required.

For more information on these qualification standards, please visit the United States Office of Personnel Management's website at https://www.opm.gov/policy-data-oversight/classification-qualifications/general-schedule-qualification-standards/.

Major Duties:

Course Planning (Staff Education Management): Plans, promotes, and develops educational programs and projects by stimulating activity and providing direction.

Designs a program for the area of assignment by analyzing the need for personnel, facilities, supplies, and materials, prepares a program plan, and provides ongoing advice and assistance in the program's implementation.

The Training Specialist/TMS Domain Manager designs instructional programs, materials, courses, and curricula using learning technologies and adult learning theories.

Responsible for planning, developing, and evaluating experiential and traditional educational programming to meet overall objectives.

Expected to develop, conduct, and evaluate training programs for employees of the VATVCBHCS. Domain Manager for VATVCBHCS which includes providing TMS and national education updates to the facility.

Participating in local and national groups related to TMS, attending TMS meetings or committee meetings, resolving local TMS issues, assisting staff with TMS, and providing TMS reports as needed.

Responsible for coordinating with TMS personnel, troubleshooting problems, managing training database for VCB, and acting as a liaison with other services.

Coordinates, plans, implements, and evaluates major training programs such and arranges selection of facilitators and course materials for these programs.

Manages all equipment, course supplies, participant lists, facilitator training and scheduling necessary for the successful implementation of these programs.

Directs and coordinates the Training Management System (TMS) for VATVCBHCS.

Duties include training designated personnel, troubleshooting problems, managing training databases, acting as a liaison with national TMS team and other services such as IT.

Training Specialist/TMS Domain Manager is the primary manager of the TMS application.

In this role he/she assigns courses and curricula, runs reports from the TMS, verifies and marks courses complete and instructs local staff and supervisors in the use of the VA TMS.

He/she also creates non-employee user accounts and applies course identification numbers. He/She will: Register users for learning events and record participant attendance.

Manage learning needs, select, and assign appropriate learning events and products to users. Define, create, and maintain profiles to identify groups of users for the purpose of making assignments.

Training Specialist/TMS Domain Manager possesses the following skills in managing the TMS within their assigned domain: Ability to manage local and VISN TMS Administrators.

Ability to network and partner with key individuals and stakeholders at the system, VISN and National level. Ability to train adult learners in the use of the VA TMS.

Extensive familiarity with local offerings, mandatory and required training, and an understanding of local target audiences.

Comprehensive understanding and skilled in the use of personal computers, Windows, Microsoft Office Suite products, Web design and E-mail. Strong interpersonal skills.

Technical Responsibilities: Performs the expert level duties of Talent Management System (TMS).

Work Schedule: Monday - Friday, 8:00am-4:30pm Telework: Not Available Virtual: This is not a virtual position.

Position Description/PD#: Training Specialist/PD004820 Relocation/Recruitment Incentives: Not Authorized