Time and Leave Coordinator / 61015683

Full Job Description

Do you have a passion to provide meaningful contributions to your community? Would you like to be part of an organization whose central mission is helping to protect, stabilize and strengthen the lives of South Carolina’s children, families, and vulnerable adults? If so, the SC Department of Social Services has the right job opportunity for you!

Job Duties:

The Time and Leave Coordinator ensures accurate and compliant time and leave management for a large state agency with over 4,000 employees.

This role is essential in supporting the Department of Social Services (DSS) time and leave processing objectives and maintaining integrity.

Maintains documentation to ensure compliance with applicable rules/regulations for all employee time and leave changes for DSS.

Utilizes knowledge of operations, programs, and general administrative procedures to make independent decisions concerning State and Agency Rules and Regulations relating to all functions performed in the processing of information and materials regarding time and leave.

Processes personnel action action forms (1411s) for resignations, dismissals, retirement, and transfers. Ensures all leave/time are accurately recorded in SCEIS prior to the effective date of actions.

Verifies annual leave and comp time payouts; confirms employees receive all annual leave accruals prior to departure.

• Acts as agency HR coordinator for complex Time/Leave Administration concerns as well as educating employees on DSS Leave policies and procedures. Provides guidance and interpretation of time and leave policies and procedures, including time and leave entry, approval and reporting.

• Calculates state service date and/or leave accrual date based on prior state service or school district employment, adjusts dates in SCEIS, and keys annual leave adjustments if the leave accrual rate changes.

Reconciles Time/Leave. Utilizes SCEIS Citrix to prepare Time and Leave Reports each pay period (missing time, comp time, overtime, etc.).

Conducts analysis of data captured for errors, conflicts, and required substitutions to ensure the omission of time-related payroll errors and pay consistency in accordance with DSS Policy and Procedures and State Human Resources Regulations.

• Monitors and reviews missing time of temporary and non-exempt employees for discrepancies to include but not limited to time not entered and/or approved to ensure accurate wage/payroll information is obtained and processed as required by federal and state regulations, such as Fair Labor Standard Act (FLSA).

• Performs related duties as necessary.

Requirements

A Bachelor's Degree and relevant experience.

Additional Information

This application for employment with the SC Department of Social Services must be completed in its entirety.

A resume may be included; but shall not be substituted in lieu of the completion of this application in part or in whole.

"See Resume" is not acceptable information for the completion of any part of the requirements of this application.

If such is submitted, this employment application will be considered incomplete and may not be forwarded as eligible for consideration to hiring managers.Must possess a valid driver's license.

The employee must be able to communicate effectively (written and orally) and write legibly.

May be required to work after hours and/or some overnight travel and must be able to lift approximately 15-20 lbs.If you certify, by completion and submission of this application, that you possess educational credentials that qualify you for the available DSS positions, you will be required to provide a certified official transcript, if you are selected for job offer.

The South Carolina Department of Social Services offers an exceptional benefits package that includes:

• Health, Dental, Vision, Long Term Disability, and Life Insurance for Employee, Spouse, and Children
• 15 days annual (vacation) leave per year
• 15 days sick leave per year
• 13 paid holidays
• Paid Parental Leave
• State Retirement Plan and Deferred Compensation Programs

Division: Human Resources / Richland County