Time and Leave Clerk

Full Job Description

The Time and Leave Clerk is of the Business Office will report to the Assistant Chief, Medical Administration Officer, or the Assistant Chief Clinical Operations located at the VAMC in Murfreesboro, TN.

The Time and Leave Clerk is considered an expert in payroll matters and independently provides technical advice and assistance on pay and leave matters to employees, supervisors, and others.

TO QUALIFY FOR THIS POSITION AT THE GS-5 GRADE LEVEL, YOU MUST MEET ONE OF THE FOLLOWING CRITERIA: SPECIALIZED EXPERIENCE: I have at least one (1) full year of specialized experience equivalent to at least the next lower grade level (GS-4) in the Federal Service that has given me the particular knowledge, skills, and abilities required to successfully perform the duties of a Time and Leave Clerk, and that is typically in or related to the position to be filled.

Specialized experience is performing complex timekeeping duties such as reviewing, correcting, and certifying time and attendance records; maintaining and analyzing payroll data in electronic systems and spreadsheet databases; identifying and resolving payroll discrepancies, retroactive adjustments, and leave issues; providing technical guidance and training to related staff on pay, leave regulations, and timecard entries; and preparing and maintaining audit records, reports, and supporting documentation to ensure compliance with applicable regulations, policies, and procedures.

NOTE: Experience must be fully documented on your resume and must include job title, duties, month and year start/end dates AND hours worked per week.

A full year of work is considered to be 35-40 hours of work per week.

~OR~ SUBSTITUTION OF EDUCATION FOR EXPERIENCE: I have successfully completed four (4) years of education above the high school level in any field for which high school graduation or the equivalent is the normal prerequisite.

This education must have been obtained in an accredited business, secretarial or technical school, junior college, college, or university.

One year of full-time academic study is defined as 30 semester hours, 45 quarter hours, or the equivalent in a college or university, or at least 20 hours of classroom instruction per week for approximately 36 weeks in a business, secretarial, or technical school.

NOTE: Transcripts (unofficial or official) must be submitted with your application materials. Education cannot be credited without documentation.

~OR~ COMBINATION OF EXPERIENCE AND EDUCATION: I have equivalent combinations of successfully completed post-high school education (beyond the second year, in excess of the first 60 semester hours) and specialized experience, as described above, which meet the total experience requirements for this grade level.

This education must have been obtained in an accredited business, secretarial or technical school, junior college, college, or university.

NOTE: Experience must be fully documented on your resume and must include job title, duties, month and year start/end dates AND hours worked per week.

A full year of work is considered to be 35-40 hours of work per week. Transcripts (unofficial or official) must be submitted with your application materials.

Education cannot be credited without documentation.

For more information on these qualification standards, please visit the United States Office of Personnel Management's website at https://www.opm.gov/policy-data-oversight/classification-qualifications/general-schedule-qualification-standards/.

Major Duties:

***THIS IS NOT A VIRTUAL POSITION, YOU MUST LIVE WITHIN OR BE WILLING TO RELOCATE WITHIN A COMMUTABLE DISTANCE OF THE DUTY LOCATION*** Major duties include but are not limited to the following: Identifying, investigating, and resolving errors which involve correction of the pay; Reviewing, correcting, analyzing, and maintaining timekeeping standards to the legal requirements; Alerting supervisors when leave balances are low and correlates that information with supporting data; Maintaining electronic posting of time and leave involving both regular and irregular working hours; Communicating effectively as a liaison between Business Office and Fiscal Service Coordinator; Creating, organizing, and maintaining electronic systems requiring data entry, spreadsheet management, and varied database management; Using word processing software to create, copy, edit, store, retrieve, and print a variety of standard/nonstandard documents; Providing training to supervisors for interpreting time card entries and explaining entitlements to premium pay, differentials and their applications; Reviewing pay period exception lists for discrepancies such as leave not requested by employee, leave and overtime requests not approved by supervisory officials, etc.; Providing the customer with consistent information according to established policies and procedures; Performing other related duties as assigned.

Work Schedule: Monday - Friday, 8:00am - 4:30pm Recruitment & Relocation Incentives: Not authorized Critical Skills Incentive (CSI): Not approved