Systems and Procedures Analyst

Full Job Description

This position is aligned to VA Financial Services Center (FSC), under Financial Payroll Service, Payroll Field Operations-Reports Division (PFO-R).

PFO-R provides Centralized Payroll functions on DCPS reports, HR Smart and RSD/EOS Thinclient reports to VHA, VBA, NCA and Staff Offices (VACO) to include those HR offices that service them.

To qualify for this position, applicants must meet all requirements by the closing date of this announcement, 03/09/2026.

Time-In-Grade Requirement: Applicants who are current Federal employees and have held a GS grade any time in the past 52 weeks must also meet time-in-grade requirements by the closing date of this announcement.

For a GS-9 position you must have served 52 weeks at the GS-7. The grade may have been in any occupation, but must have been held in the Federal service.

An SF-50 that shows your time-in-grade eligibility must be submitted with your application materials.

If the most recent SF-50 has an effective date within the past year, it may not clearly demonstrate you possess one-year time-in-grade, as required by the announcement.

In this instance, you must provide an additional SF-50 that clearly demonstrates one-year time-in-grade.

Note: Time-In-Grade requirements also apply to former Federal employees applying for reinstatement as well as current employees applying for Veterans Employment Opportunities Act of 1998 (VEOA) appointment.

See the Required Document section below for more information regarding the SF-50s needed to verify time-in-grade.

AND Selective Placement Factor: This position includes a skill, knowledge, ability or other worker characteristic basic to -and essential for- satisfactory performance of the job.

Selective Placement Factors are a prerequisite to appointment and represent minimum requirements for a position. Applicants who do not meet it are ineligible for further consideration.

Evidence of the Selective Placement Factor must be reflected in your resume.

The Selective Placement Factor for this position is: Experience using automated systems to process payroll reports, time and attendance reports, and leave reports.

AND You may qualify based on your experience and/or education as described below: Specialized Experience: You must have one year of specialized experience equivalent to at least the next lower grade GS-7 in the normal line of progression for the occupation in the organization.

Examples of specialized experience would typically include, but are not limited to: Researching pay and leave entitlements and applying methods and procedures to provide payroll related advice and assistance to customers; OR Education: Applicants may substitute education for the required experience.

To qualify based on education for this grade level you must have a Master's or equivalent graduate degree or 2 full years of progressively higher level graduate education leading to such a degree or LL.B.

or J.D., if related; OR Combination: Applicants may also combine education and experience to qualify at this level.

You must have an combination of specialized experience and education beyond 1 full year of graduate level education.

You will be rated on the following Competencies for this position: Communication Problem Solving Technical Competence Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religions; spiritual; community; student; social).

Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment.

You will receive credit for all qualifying experience, including volunteer experience. Note: A full year of work is considered to be 35-40 hours of work per week.

Part-time experience will be credited on the basis of time actually spent in appropriate activities.

Applicants wishing to receive credit for such experience must indicate clearly the nature of their duties and responsibilities in each position and the number of hours a week spent in such employment.

Physical Requirements: The work is sedentary.

Typically, the employee sits comfortably to do the work; however, there may be some walking and standing required to attend meetings, seminars, and conferences with other VA employees and other government agencies.

Some travel to VA field facilities may be necessary.

For more information on these qualification standards, please visit the United States Office of Personnel Management's website at http://://www.opm.gov/policy-data-oversight/classification-qualifications/general-schedule-qualification-standards/.

The Career Transition Assistance Plan (CTAP) provides eligible displaced VA competitive service employees with selection priority over other candidates for competitive service vacancies.

To be qualified for this vacancy, you must submit appropriate documentation (a copy of the agency notice, your most recent performance rating, and your most recent SF-50 noting current position, grade level, and duty location) and meet the well-qualified criteria below: Independently research and interpret complex pay and leave issues, including applying regulatory guidance (e.g., 5 CFR, OPM guidance, agency policy) to resolve discrepancies or entitlement questions.

Analyze payroll data to identify errors, trends, or systemic issues and recommend corrective actions to ensure compliance and accuracy.

Apply payroll policies and procedural guidance to non-routine scenarios, including cases involving retroactive adjustments, premium pay, LWOP, or leave accrual corrections.

Provide advisory services to management or customers on payroll regulations, entitlement determinations, or procedural requirements.

Utilize automated payroll or financial systems (e.g., HRIS, timekeeping, personnel/payroll systems) to research transactions, validate data, and document actions taken.

Assist in evaluating or improving payroll processes or internal controls to enhance efficiency, accuracy, or compliance.

Information about ICTAP and CTAP eligibility is on OPM's Career Transition Resources website at http://www.opm.gov/policy-data-oversight/workforce-restructuring/employee-guide-to-career-transition/.

Local Commuting Area: The local commuting area for this position is defined as a radius of 50 miles from Cedar Park, TX.

This includes all locations that fall within a 50-mile driving distance from 1401 Medical Parkway, Suite 400, Building C, Cedar Park, TX 78613. Major Duties:

Performs reviews of payroll reports out of DCPS, RSD/ EOS Thinclient, and HRsmart, researching policies, procedures, knowledge bases, and reference materials for functional and technical incidents to provide guidance for resolving the issue or for the incumbent to resolve the issue Performs as an analyst in major FSC and VA projects, including, but not limited to planning and deployment of upgrades or new systems that relate to those above Troubleshoots issues in critical or emergency situations, such as the transmission of missing time reports to DFAS Documents the technical details for each issue on the report line item for further review of management to determine if a system change is warranted Work Schedule: Monday-Friday, Specific tour-of-duty to be discussed with hiring manager Compressed/Flexible: Available with supervisory approval.

Telework: Ad hoc telework (situational telework) available as determined by the agency policy. Virtual: This is not a virtual position.

Position Description/PD#: PD19906A Relocation/Recruitment Incentives: Not Authorized Financial Disclosure Report: Not Required