Supervisory Budget Analyst

Full Job Description

This position is located in the Budget Section of the Financial Resources Management Service Line at VA Puget Sound Health Care System (VAPSHCS), Seattle, WA.

The incumbent oversees the VAPSHCS budget operations including establishing budget policy, providing instruction to management officials during budget calls and other budget formulation or execution processes.

To qualify for this position, applicants must meet all requirements within 30 days of the closing date of this announcement, 03/06/2026.

Time-In-Grade Requirement: Applicants who are current Federal employees and have held a GS grade any time in the past 52 weeks must also meet time-in-grade requirements within 30 days of the closing date of this announcement.

The grade may have been in any occupation, but must have been held in the Federal service. An SF-50 that shows your time-in-grade eligibility must be submitted with your application materials.

If the most recent SF-50 has an effective date within the past year, it may not clearly demonstrate you possess one-year time-in-grade, as required by the announcement.

In this instance, you must provide an additional SF-50 that clearly demonstrates one-year time-in-grade. For a GS-12 position you must have served 52 weeks at the GS-11.

For a GS-13 position you must have served 52 weeks at the GS-12.

Note: Time-In-Grade requirements also apply to former Federal employees applying for reinstatement as well as current employees applying for Veterans Employment Opportunities Act of 1998 (VEOA) appointment.

Selective Placement Factors: This position has primary responsibility for establishing and maintaining a complex integrated system of budgetary services which contribute to the effective management control over facility operations.

Incumbent performs budgeting for relatively unstable operating programs which require reprogramming several times a year i.e.

when patient workload decreases or increases, the Supervisory Budget Analyst can withdraw funds from one Service and utilize it more efficiently in another.

Responsible to assess and trend financial performance and cost effectiveness through the assimilation of budgetary and accounting data systems.

Performs other duties as assigned by the Deputy CFO and CFO.

Prepares analytical briefings and reports for executive management to use in the decision-making process based on a wide variety of special studies, using financial and clinical data to do cost/benefit and program analysis.

Prepares bi-weekly, monthly, quarterly, and yearly financial reports for use by upper­ level management and Local and VISN Service Line Managers and to record historical data for use in future budget formulations.

Reviews and reports on all components of the VERA model which is the primary 2 methodology that VHA uses to distribute the Medical Center operating budgets to the VISN.

This is an extremely sophisticated and complex program. Performs other duties as assigned by the Deputy CFO and CFO.

Performs complex analytical studies, financial analysis, program planning, and outcomes evaluations.

Analyzes and trends financial data to identify potential problem areas, provides objective assessments, prioritizes issues, and takes appropriate actions ensuring key issues are reported to the Deputy Chief Financial Officer and Chief Financial Officer.

Resolves difficult problems of prediction and forecasting due to uncertainties or changes in operating programs and gaps in experience data of the operating programs budget; fluctuations in patient census cause the demand for drugs to increase or decrease; changing salary estimates due to constant occurrence of vacant positions and amount of lag time required to fill positions.

The incumbent is responsible in the distribution of funds to various control points, analyzing actual expenditures as compared to the plan, and making projections to indicate needed adjustments in the budget plan.

These projections included the impact that current trends will have on subsequent budgets and the Veterans Equitable Resource Allocation (VERA) model.

As a financial expert the Supervisory Budget Analyst is responsible for establishing and maintaining an integrated system of financial staff services that contribute to effective management control over facility/program operations.

Supervises and manages a group of employees (GS 11 and below) in the execution of financial management program that supports the Medical Centers Services and the VISN leadership.

You may qualify based on your experience as described below: GS-12 Specialized Experience: You must have one year of specialized experience equivalent to at least the next lower grade GS-11 in the normal line of progression for the occupation in the organization.

Examples of specialized experience as a entry-level Supervisory Budget Analyst would typically include, but are not limited to: resolves conflicts and maintains the compatibility of interpretations and policy application when the facts, information and circumstances vary or when the guidelines are incomplete and impact the work of the subordinates, collaborating with other management officials to develop budget estimates, goals, independently find solutions to problems in budget and fiscal data; searching for, compiling and analyzing historical statistical and narrative data relating to budgetary planning to determine the impact of higher level decisions and possible organizational impact.

GS-13 Specialized Experience: You must have one year of specialized experience equivalent to at least the next lower grade GS-12 in the normal line of progression for the occupation in the organization.

Examples of specialized experience would typically include, but are not limited to: collaborating with other management officials to develop budget estimates, goals, independently find solutions to problems in budget and fiscal data; searching for, compiling and analyzing historical statistical and narrative data relating to budgetary planning to determine the impact of higher level decisions and possible organizational impact; supervising preparation of internal documentation to insure accountability and distribution of funds to appropriate project accounts; preparing cost-benefit analysis with recommendations regarding budget and financial planning.

You will be rated on the following Competencies for this position: Budget Administration Financial Management Leadership Technical Competence Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religions; spiritual; community; student; social).

Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment.

You will receive credit for all qualifying experience, including volunteer experience. Note: A full year of work is considered to be 35-40 hours of work per week.

Part-time experience will be credited on the basis of time actually spent in appropriate activities.

Applicants wishing to receive credit for such experience must indicate clearly the nature of their duties and responsibilities in each position and the number of hours a week spent in such employment.

Physical Requirements: The work is primarily sedentary with some carrying of light items such as files.

For more information on these qualification standards, please visit the United States Office of Personnel Management's website at https://www.opm.gov/policy-data-oversight/classification-qualifications/general-schedule-qualification-standards/.

Major Duties:

Duties include but not limited to: Performs budget formulation including preparing detailed analyses and estimates of annual funding needs for one or more future budget years.

Reviews historical data of how funds were utilized within the administered program. Prepares estimates for projected budget(s). Prepares justification for the estimates.

Receives the call for the budget.

Interprets the call in light of 0MB, Treasury Department, and Congressional regulations, directives and policies, and prepares guidance for use in developing an integrated budget.

Ensures review of a variety of historical data and compares to current spending information and trends for a consolidated estimate for the complex and diverse programs administered within the network of sites.

Ensures that the budget system is effectively utilized as an evaluating tool in measuring program performance and effectiveness. Performs budget presentation duties.

Prepares justifications for estimates to be used in the presentation of the budget. Presents budget estimates and justifications to top management officials.

Consolidates and validates input from subordinate levels for the presentation of the budget. Performs budget execution duties for VAPSHCS.

Analyzes and evaluates the effects of program plans and budget issues. Enters budgetary data into a variety of forms, schedules, and reports. Recommends and makes adjustments when required.

Evaluates relationships between major agency administered program changes and the financial state of the organization. Takes action to ensure adequate funds for program coverage.

Enters and adjusts data for the integrated agency administered program into a wide variety of reports, forms and schedules. Consolidates data for viable overview of the financial status of operations.

Follows the Financial Plan in funding allocations.

Distributes cost ceilings to management officials responsible for programs, maintains accounting records to prevent over-obligation, and periodically analyzes funds to identify possible trends that may result in surplus or shortage of funds.

Uses MS Excel or other comparable spreadsheet software to develop and change spreadsheets in order to graphically display data.

Plans work to be accomplished by subordinates, set and adjust short-term priorities, and prepare schedules for completion of work.

Promotion Potential: The selectee may be promoted to the full performance level without further competition when all regulatory, qualification, and performance requirements are met.

Selection at a lower grade level does not guarantee promotion to the full performance level.

Work Schedule: Monday-Friday; 8:00pm-4:30pm Telework: Not Authorized Virtual: This is not a virtual position.

Position Description/PD#: Supervisory Budget Analyst/PD402020 and PD402010 Relocation/Recruitment Incentives: Not Authorized Critical Skills Incentive (CSI): Not Approved Permanent Change of Station (PCS): Not Authorized