Supervisory Acquisition & Utilization Specialist

Full Job Description

The Supervisory Acquisition & Utilization Specialist acts as a liaison and advisor on contract-related services, with a focus on critical and healthcare services, facilities and environmental services, product acquisition, and support services.

This role provides expert guidance on contract pre-award and post-award matters to all Administrative and Clinical Service lines within the VA Healthcare System (HCS) and its supported catchment area.

To qualify for this position, applicants must meet all requirements by the closing date of this announcement, 02/05/2026.

Time-In-Grade Requirement: Applicants who are current Federal employees and have held a GS grade any time in the past 52 weeks must also meet time-in-grade requirements by the closing date of this announcement.

For a GS-12 position you must have served 52 weeks at the GS-11. The grade may have been in any occupation, but must have been held in the Federal service.

An SF-50 that shows your time-in-grade eligibility must be submitted with your application materials.

If the most recent SF-50 has an effective date within the past year, it may not clearly demonstrate you possess one-year time-in-grade, as required by the announcement.

In this instance, you must provide an additional SF-50 that clearly demonstrates one-year time-in-grade.

Note: Time-In-Grade requirements also apply to former Federal employees applying for reinstatement as well as current employees applying for Veterans Employment Opportunities Act of 1998 (VEOA) appointment.

Driver's License: A current, valid state-issued Driver's License is required for this position.

NOTE: We cannot accept photographs, therefore; please do not submit a copy of your license with your application package.

If an interview is requested, you will be required to provide a copy of your current, valid state-issued Driver's License.

You may qualify based on your experience as described below: Specialized Experience: You must have one year of specialized experience equivalent to at least the next lower grade GS-11 in the normal line of progression for the occupation in the organization.

Examples of specialized experience would typically include, but are not limited to: supervises employees from separate but interrelated units; assisting with the direction and control of supply chain planning; handling contract related services, product acquisition, and procurement of items in a healthcare environment; overseeing contracts from pre-award to post-award; preparing procurement packages including development of requirement documents (e.g.

performance work statements and objectives, cost benefit analysis, sole source justifications, etc.); developing and analyzing reports to make recommendations on acquisition and contracting issues; participating in negotiations throughout all phases of contract administration; and monitoring expenditures and reporting on deviations from contract terms.

This position requires some degree of specialized knowledge and experience of logistics support activities in areas of acquisition management, contracting, purchasing, transportation, distribution, inventory management and control, expendable and non-expendable equipment, and warehouse operations.

You will be rated on the following Competencies for this position: Administration and Management Attention to Detail Communication Contracting/Procurement Control of Funds Leadership Problem Solving Technology Application Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religions; spiritual; community; student; social).

Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment.

You will receive credit for all qualifying experience, including volunteer experience. Note: A full year of work is considered to be 35-40 hours of work per week.

Part-time experience will be credited on the basis of time actually spent in appropriate activities.

Applicants wishing to receive credit for such experience must indicate clearly the nature of their duties and responsibilities in each position and the number of hours a week spent in such employment.

Physical Requirements: Work is primarily sedentary in nature.

Requires occasional travel to conduct inspections of contract facilities or motor vehicles providing contracts for healthcare resources to ensure Joint Commission and safety requirements are met.

For more information on these qualification standards, please visit the United States Office of Personnel Management's website at https://www.opm.gov/policy-data-oversight/classification-qualifications/general-schedule-qualification-standards/.

Major Duties:

These duties include work associated with contract planning, implementation, oversight and close outs and may include Contracting Officer's Representative (COR) responsibilities.

Acts in the capacity of Supply Chain Management (SCM) leadership during anticipated and unanticipated absences with total departmental responsibility.

This position supervises a minimum of three Acquisition Utilization Specialists.

Duties and responsibilities include, but are not be limited to the following: Develop acquisition and procurement metrics that identify business objectives and goals; Perform cost containment strategies, ensuring the effectiveness, quality and economy of operations; Participate in the development of acquisition and procurement education and training documentation; Evaluate business practices and develop acquisition strategies for the planning of life-cycle management in order to support the medical facility's mission; Conduct short, mid and long-term advanced planning for expendable items and durable medical equipment; Develop performance work statements and objectives, cost benefit analysis, gap analysis, sole source justifications, past performance, quality assurance surveillance plans (QASP), market research, independent government estimates, evaluation criteria, options, funding, delivery schedules, lead times and reporting requirements; Review procurement documents for accuracy, adequacy and completeness, and assist service line managers as needed to ensure the final documents are acceptable; Manage, review and develop sole source justifications in relation to cost, limited availability or unusual nature based on health care resource needs; Review contracts, work directives, and other ordering instruments to extract schedules of deliverable items and services and maintains records of performance and delivery against those schedules; Assist in the development of procurement documents to ensure conformity to requirements including sole source justifications, government estimates, evaluation criteria, options, funding, delivery schedules, and lead times; Supervisory Statement: A one year supervisory probation period may be required for this position.

Work Schedule: Monday-Friday, 8:00am-4:30pm Virtual: This is not a virtual position. Position Description/PD#: Supervisory Acquisition & Utilization Specialist/PD99867A