Supervising Office Assistant II - Behavioral Health
County of Riverside
FreshPosted Apr 2
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Posted: April 3, 2026 (1 day ago)
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Supervising Office Assistant
County of Tulare
Health and Human Services Agency
Location
Visalia, California, 93291
Salary
$46,603.12 - $56,796.55
per year
Type
Closes
April 11, 2026
SES Pay Grade
Base salary range: $147,649 - $221,900
Typical requirements: Executive-level leadership experience. Senior executive qualifications required.
Note: Actual salary includes locality pay (15-40%+ depending on location).
Job Description
Summary
This job involves leading a team of clerical workers in a county health and human services office, handling tasks like organizing workflows, preparing reports, and ensuring accurate administrative support.
A good fit would be someone with experience in office supervision who enjoys coordinating teams and using computers for everyday tasks in a busy public service setting.
Key Requirements
- High school diploma or equivalent, plus specialized courses in business, secretarial, word processing, or supervision
- Three years of complex technical staff support experience, including at least one year as a lead worker
- Demonstrated high level of automation skills and independent decision-making
- Knowledge of modern office functions, procedures, and automation equipment
- Ability to supervise, train, and review work of clerical staff for accuracy
- Strong communication skills to interact effectively with diverse clients and coworkers
- Proficiency in operating computers, word processing software, and creating reports, spreadsheets, and presentations
Full Job Description
SUPERVISING OFFICE ASSISTANT
This recruitment will establish an employment list to fill current and any future vacancies within the Health & Human Services Agency (HHSA). The anticipated life of the employment list is six months.
If interested in employment for this position for current or future vacancies, please submit an online application for consideration.
Current vacancy is with the HHSA located in Visalia. The anticipated life of the list is six months.
Position is responsible to supervise, organize, plan, direct and participate in varied clerical work in a County Department; to provide administrative assistance in assembling, compiling, and summarizing information for reports and projects, and to provide highly responsible staff assistance.
Work Schedule for this position: Monday -Friday, 8:00 am to 5:00 pm.
Requirements
DUTY SAMPLE
- Plan, organize, assign, coordinate and supervise the work of a group of clerical employees engaged in a wide variety of general clerical work.
- Perform difficult clerical tasks involving the preparation of statistical reports, composing memos and letters, and responding to requests regarding County rules and ordinances interpretations.
- Review and check the work of subordinates for accuracy and completeness.
- Coordinate activities of and maintain even workflow in a clerical unit.
For a full list of duties please click here.
Qualifications
Minimum qualifications are used as a guide for establishing the education, training, experience, special skills and/or license which are required and equivalent to the following.
Education:
- Equivalent to completion of the twelfth(12th) grade supplemented with specialized business, secretarial, word processing or supervisory courses.
Experience:
- Three years of complex and technical staff support experience including at least one year in a lead worker capacity. Work experience must demonstrate a high level of automation ability and independent decision making.
Knowledge of:
- Functions and procedures of a modern office environment.
- Theory, capabilities, limitations, and operations of office automation and related equipment.
- Record keeping methods.
- Office techniques sufficient to train subordinates.
Skill/Ability to:
- Work and communicate effectively with people of various education and socioeconomic backgrounds by respecting beliefs, interpersonal styles and behaviors of both clients and co-workers.
- Operate contemporary office equipment inclusive of computer, keyboard, and all applicable electronic equipment. Write and print clearly, uniformly and legibly.
- Proofread subordinates’ work for errors in typing, grammar and spelling.
- Use a personal computer and word processing software to complete complex reports, correspondence, spreadsheets, charts or graphic presentation materials.
- Understand organization, procedures and operating functions of the County Department to which assigned and communicate this information to staff and the general public.
- Communicate verbally with people of various educational, socioeconomic and emotional backgrounds in a patient, tactful and courteous manner.
- Write clearly, accurately and concisely to convey ideas in reports, letters and memoranda.
- Motivate, deal fairly with, and establish rapport with other employees.
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