Supervising Assessment Specialist

Full Job Description

What We Offer

Working at the County of Sonoma offers expansive opportunities for growth and development, the ability to be a part of a challenging and rewarding work environment, and the satisfaction of knowing your contributions work to better our shared community. You can also look forward to flexible work arrangements and excellent benefits* including:

• Hybrid Telework - A schedule that meets the needs of our staff, department operations, and the communities we serve may be available depending on the assignment
• Salary Advancement - A salary increase after 1,040 hours (6 months when working full-time) for good work performance; eligibility for a salary increase for good performance every year thereafter, until reaching the top of the salary range
• Paid Time Off - Competitive vacation and sick leave accruals, 12 paid holidays, and an additional 8 floating holiday hours per year
• County Paid Health Premium Contributions - 100% premium contribution for the majority of employee-only and employee + family health plan options
• Post-Retirement Health Reimbursement Arrangement - County contributions to help fund post-retirement health insurance/benefits
• Retirement - A pension fully integrated with Social Security
• Paid Parental Leave - May be eligible for up to 8 weeks (320 hours) after 12 months of County employment
• Student Loan Debt Relief – County employees may be eligible for Public Service Loan Forgiveness through the U.S. Department of Education

Clerk-Recorder-Assessor's Office

The ideal Supervising Assessment Specialist candidate will have experience and knowledge of California Property Tax law and will possess many of the following:

• Significant experience analyzing and interpreting legal documents to perform complex evaluations based on property tax laws
• Excellent communication and interpersonal skills to supervise and work effectively with staff and the public by phone, in person, and in writing
• Knowledge of California property tax laws
• The ability to work independently and exercise sound judgment
• Experience working in the office of an assessor, appraiser, surveyor, and/or title company
• Lead worker or supervisory experience
• Experience in the fields of real estate, mortgage, and/or escrow is a plus
• The ability to obtain and maintain the required applicable Assessment Analyst certification from the California Board of Equalization

This recruitment is being conducted to fill a Supervising Assessment Specialist position for the Clerk-Recorder-Assessor's Office. This employment list may also be used to fill future full-time, part-time, or extra-help (temporary) positions as they occur during the active status of the list. Qualified county employees who wish to be considered for future positions should consider applying to this recruitment.

*Salary is negotiable within the established range. Benefits described herein do not represent a contract and may be changed without notice.

Additional information can be found in the Service Employees International Union Local 1021 Memorandum Of Understanding (SEIU MOU) and our Employee Benefits Directory.

Application submissions require the Supplemental Questionnaire be completed.

Requirements

Experience and Education: Any combination of education, training, and experience, which would provide an opportunity to acquire the knowledge and abilities listed herein.

Normally, this would include:The successful completion of thirty units of college-level math, algebra, or related technical training in property and three years of experience equivalent to an Assessment Specialist working in a government Assessor’s Office or Board of Equalization;

OR

The successful completion of thirty units of college-level math, algebra, or related technical training in property and three years of experience analyzing and evaluating property, legal, and/or recordable documents in a related industry.

License: Possession of a valid driver's license at the appropriate level including special endorsements, as required by the State of California, may be required depending upon assignment to perform the essential job functions of the position.

The position advertised on this announcement does not require possession of a valid California Driver’s License.

Certification: Incumbents in assignments with responsibility for processing change in ownership transactions and exemptions applications are required to obtain and maintain the applicable Assessment Analyst certification from the California Board of Equalization.

Employees who are newly hired or assigned responsibilities that mandate the Assessment Analyst certification, are required to obtain the certification within the applicable timeframes set by the Board of Equalization’s Revenue and Tax Code.

Qualifications

Thorough knowledge of: the organization and functional responsibilities of each unit; the use of electronic information and specific systems as used within the office; property tax laws, rules, guidelines, policies, procedures, and the terminology, processing codes, and work practices used in property tax assessment.

Considerable knowledge of: methods used in the assessment, conveyance, and transfer of property; modern office methods and procedures; legal descriptions of real property and the methods and documents used to convey and transfer title or real property; methods and techniques used in researching, organizing, and evaluating data including laws as defined in Revenue and Taxation code, civil, family, corporate, and probate codes; rules and procedures relating to real property ownership and exemptions including property law, real estate terminology, and the Revenue and Taxation Code.

Working knowledge of: the principles and practices of employee supervision, training, and staff development; employee selection and evaluation.

Ability to: plan, prioritize, review, direct, implement, evaluate, and perform work assigned to the unit supervised; supervise and train subordinate staff; evaluate employee work performance and suggest alternative work methods or special training; communicate effectively verbally and in writing, and to carry out written and oral instructions; interpret and apply technical and complex provisions of the Revenue and Taxation Code, Board of Equalization, Assessor’s policies and procedures, and other applicable codes, regulations, policies and procedures; read and interpret legal property descriptions; understand changes of ownership, potential reappraisal of real property, and eligibility of various property tax exemptions and exclusions; perform complex analytical evaluation of legal documents; research title for property ownership and reappraisal; make independent decisions on interpretations of law; accurately prepare and maintain department forms and records; utilize electronic information systems and analyze and interpret such information; post and make complex arithmetical computations rapidly and accurately; establish and maintain effective working relationships with management, supervisors, subordinates, representatives of other County departments, and the general public.

Additional Information

• Your application information and your responses to the supplemental questions are evaluated and taken into consideration throughout the entire selection process.
• You should list all employers and positions held within the last ten years in the work history section of your application. Be as thorough as possible when responding to the supplemental questions.
• You may include history beyond ten years if related to the position for which you are applying. If you held multiple positions with one employer, list out each position separately.
• Failure to follow these instructions may impact your competitiveness in this process or may result in disqualification.

Please visit Getting a Job with the County of Sonoma to review more detailed information about the hiring process, including the application process, examination steps, and department selection process.

Application submissions require the Supplemental Questionnaire be completed.

Responses to supplemental questions will be scored using position-specific criteria.

Please provide specific and detailed responses of a reasonable length to allow for a thorough assessment of your qualifications.

Responses that state, "See Resume" or "See Application" may be considered insufficient and therefore may not be scored.

The selection procedure will consist of the following examination:

An Application and Supplemental Questionnaire Appraisal Examination (weight 100%) will be conducted to evaluate each applicant's application and supplemental questionnaire for satisfaction of minimum qualifications (pass/not pass); and for educational coursework, training, experience, knowledge, and abilities which relate to this position.

Personally identifiable information (PII) is removed from the standard application fields and applicable attachments.

This PII blind screening practice redacts a candidate’s personal information that could potentially influence or bias the scoring process.

Personal information includes the applicant’s name, former last name, address, phone number, email, driver's license number, school name, education start and end dates, age, date of birth, gender, and race.

This PII blind screening practice helps contribute to a fair and equitable examination process.

Each applicant will be evaluated based on the following criteria:

• Relevance of work history, related experience, and achieved level of education and/or training as described in the application and responses to the supplemental questions.

Candidates demonstrating possession of the minimum qualifications will be placed on an employment list in order of most qualified to least qualified based on the achieved score received in the Application and Supplemental Questionnaire Appraisal Examination which evaluates the education, training, experience, skills, knowledge, abilities, and other qualifications that you demonstrate in your application and/or response to the supplemental questionnaire.

Please be aware that resumes and cover letters are not typically evaluated in the Application and Supplemental Questionnaire Appraisal Examination.

Scores may be adjusted based on such factors as the number of candidates, anticipated vacancies, past practice, and natural breaks in the scores achieved by this group of candidates.

Additional Information

A background investigation is required prior to employment.

Candidates referred to departments for a selection interview are typically required to sign authorization and release forms enabling such an investigation.

Failure to sign prescribed forms will result in the candidate not being considered further for that vacancy. Reference information will not be made available to applicants.

Additional requirements, such as successful completion of a physical exam, drug screen, etc., may apply, depending on the duties and responsibilities of the position.

If you receive a conditional job offer for the position, the requirements upon which the offer is contingent will be outlined in the conditional job letter.

You may also review the Job Classification Screening Schedule to determine the requirements for this position.

How to Apply

Applications are accepted online at www.yourpath2sonomacounty.org. Paper applications may be submitted by person, fax (707-565-3770), email, or through the mail.

All applications and appropriate supplemental information as outlined in the job bulletin must be received by the time and date specified on the first page of this job announcement.

Applications received after the recruitment closes will not be accepted.

The County of Sonoma values diversity and is dedicated to creating a workplace environment that provides individuals with a sense of belonging.

We are committed to having a diverse workforce that is representative of the communities we serve.

The County is proud to be an Equal Opportunity Employer where all aspects of employment are based on merit, competence, performance, and business need.

HR Analyst: JT

HR Technician: PPB