Student Trainee (Clerical)

Full Job Description

The United States Attorney's Office (USAO) for the Southern District of Florida (SDFL) is seeking several Student Trainee (clerical) positions to support a number of divisions, i.e., Executive, Criminal, Civil, Appellate, Asset Forfeiture, Administrative, and branch offices.

For more information on the Department of Justice and the United States Attorneys' Offices, visit http://www.justice.gov/usao As needed, additional positions may be filled using this announcement.

To be eligible for this internship ALL of the following requirements must be met: Student Status: Definition of a student - applicant must be enrolled or accepted for enrollment in an accredited high school, technical or vocational school, two-year or four-year college or university, graduate/professional school, or certificate program equivalent to at least one academic year of full-time study (go to http://www.ed.gov/accreditation to verify accreditation status) pursuant to 5 CFR 362.

You must be considered in good academic standings by the school.

Individuals must be taking at least a half-time academic, vocational, or technical course load leading to a degree, diploma, or certificate.

"Half-time" is defined by the school in which the student is enrolled. Grade Point Average: You must have at least a 2.5 GPA.

Citizenship: Student Interns must be United States citizens or owe permanent allegiance to the United States.

(Currently, natives of American Samoa, Swains Island and certain inhabitants of the Commonwealth of the Northern Mariana Islands are the only groups that owe permanent allegiance to the United States.) Background Investigation: You must successfully complete a background investigation to determine your suitability for Federal employment.

Pathways Participant Agreement: All interns are required to sign the Participant Agreement. Qualification requirements as outlined below.

To qualify: You must be enrolled in an accredited educational institution for all grades, at the time of application submission (proof of enrollment and a copy of transcripts are required) You may be required to type 40 words per minute for Office Automation positions.

To be eligible at the GS-3 level, you must have at least at least six (6) months of general experience.

General experience is defined as progressively responsible clerical, office, or other work that indicates the ability to perform the duties of a student trainee (clerical).

Examples of general experience include performing routine office support tasks, handling correspondence or communications, maintaining records or files, operating standard office equipment, and organizing or processing documents.

OR Education: At least one (1) year of education beyond high school. This education was obtained in an accredited business, secretarial or technical school, junior college, college or university.

(One year of full-time study equals 30 semester hours, 45 quarter hours, or the equivalent at an accredited college or university, or at least 20 hours of classroom hours of instruction per week for approximately 36 weeks in a business, secretarial, or technical school.) OR Based on a combination of general experience as described in A and education as described in B which when combined equal 100% of the requirements.

To determine if you qualify based on a combination of general experience and education, first calculate your education as a percentage of the required amount; then add the two percentages together.

To be eligible at the GS-4 level, you must have at least at least one (1) year of general experience.

General experience is defined as progressively responsible general office clerical support, office automation, or other work that indicates the ability to perform the duties of a student trainee (clerical).

Examples of general experience includes producing a variety of written documents utilizing varied and advanced word processing software functions; gathering, filing, maintaining, and securing information from files and related sources; operating standard office equipment; Collating and stapling materials.

OR Education: At least two (2) full academic years of post-high school study or an associate's degree.

This education must have been obtained in an accredited business, secretarial or technical school, junior college, college or university.

One year of full-time academic study is defined as 30 semester hours, 45 quarter hours, or the equivalent in a college or university, or at least 20 hours of classroom instruction per week for approximately 36 weeks in a business, secretarial, or technical school.

(You must submit a copy of transcripts). OR Based on a combination of experience and education.

A combination of education and experience may be used to qualify for this position as long as the computed percentage of the requirements is at least 100%. Major Duties:

This Student Trainee (Clerical) provides essential support by performing a range of clerical tasks.

The incumbent assists clerical, technical, and administrative staff, helping ensure the efficient operation of daily activities.

If selected for this position, you will join a well-respected team that is responsible for providing Student Trainee (Clerical) support in the U.S.

Attorney's Office, Southern District of Florida, located in Miami, Fort Lauderdale, West Palm Beach and/or Fort Pierce focusing in the areas of general administrative and clerical support services while receiving formal and/or on-the-job training as needed.

Typical work assignments will include: Operating copy machines efficiently, ensuring accurate production, collation, and stapling of documents as required.

Answering telephone calls, providing authorized assistance, and referring callers or messages to appropriate staff members. Performing regular and special messenger trips to support office needs.

Sorting, arranging, and filing materials accurately using established office systems and participating in file close-out processes.

Stocking office supplies and notifying the supervisor when items need to be reordered. Utilizing word processing software to produce written documents and database management.

Responsibilities will increase and assignments will become more complex as your training and experience progress. Travel Required: Occasional, i.e., court runs to Federal Court buildings.