Senior Staff Assistant

Full Job Description

This position is located within the Department of War, Immediate Office of the Secretary of War.

Assigned to the DoW Executive Secretariat, the position serves as Senior Staff Assistant and supports senior staff of the Secretary's immediate section.

The incumbent provides administrative support to manage and carry out day-to-day operations, monitor special interest items and coordinate activities to manage workflow, priorities and resources in support of organizational priorities and objectives.

In order to qualify for this position, you must meet the requirements described below.

https://www.opm.gov/policy-data-oversight/classification-qualifications/general-schedule-qualification-standards/0300/miscellaneous-administration-and-program-series-0301/ You may qualify at the GS-14 level, if you fulfill the following qualification requirement: One year of specialized experience equivalent to the GS-13 grade level in the Federal service (experience may have been gained in the private sector) that demonstrates your ability in: Applying knowledge of administrative requirements and operating procedures, fact-finding, analytical and investigative techniques to gather facts, resolve discrepancies and provide consistent and effective services.

Applying a mastery of a wide range of qualitative and quantitative methods, concepts, principles, practices and techniques dealing with program management for improvement and program effectiveness.

Applying knowledge of sources and research methods to develop authoritative information on the programs, policies, and functions.

Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religious; spiritual; community, student, social).

You will receive credit for all qualifying experience, including volunteer experience.

All qualifications and education requirements must be met by the closing date of this announcement and clearly documented in your resume. Your resume may not exceed two (2) pages.

For qualifications determinations, it is recommended that applicants include their months and hours worked per week for each employment listed on their resume.

If a determination is not able to be made about the duration of your creditable experience for qualification requirements, you will be removed from consideration.

Read more about what should I include in my federal resume at https://help.usajobs.gov/faq/application/documents/resume/what-to-include ACTIVE DUTY SERVICE MEMBERS: Federal agencies treat active duty service member as veterans, disabled veterans, and preference eligible, when they submit, as part of their application package, a "certification" of active service in lieu of a DD-214, indicating the service member is otherwise eligible and will be discharged or released within 120 days from the date of submission..

A "certification" letter should be on letterhead of the appropriate military branch of the service and contain (1) the military service dates including the expected discharge or release date; and (2) the character of service.

This "certification" must include your rank, dates of active duty service, type of discharge and character of service (i.e. honorable), and date any terminal leave will begin.

It must be signed by, or by direction of, the adjutant, personnel officer, or commander of your unit or higher headquarters.

Active duty members that fail to provide a valid "certification" of service with their initial application will be found "not eligible".

Members may be appointed before the effective date of their military retirement/separation if they are on terminal leave.

Current or Former Political Appointees: Agencies must seek prior approval from OPM before they can appoint a current or recent political appointee to a competitive or non-political excepted service position at any level.

If you are currently or have been within the last 5 years, a political Schedule A, Schedule C, or Non-career SES employee in the executive branch, you MUST disclose that to the Human Resources Office.

Time-in-grade requirements must be met by the closing date of this announcement and clearly documented in your resume. Major Duties:

Incumbent typical work assignments may include the following: Provides administrative support to manage and carry out day-to-day operations, monitor special interest items and coordinate activities to manage workflow, priorities and resources in support of organizational priorities and objectives.

Serves as subject matter expert on administrative functions and provides professional support to the senior staff by managing workflows, monitoring activities and coordinating on assignments.

Provides oversight to the staff responsible for managing Senior Staff calendars, including the Senior Military Assistant, and Senior Advisors.

Reviews and consolidates responses, reports, actions to produce information which often includes the presentation of diverse views and opinions.

In a rapid response environment, receives, drafts, and prepares a variety of personal correspondence and information material, including highly sensitive subjects, for the Secretary of War and DoW Executive Secretary signature.