EXECUTIVE SUPPORT SPECIALIST

Full Job Description

The primary purpose of this position is: To Serve as the Executive Staff Support Specialist and primary Tasker Management Tool manager, Freedom of Information Act (FOIA) monitor, Privacy Act (PA) monitor, within the Secretary of the Air Force, Manpower and Reserve Affairs (SAF/MR), Executive Services team with responsibility for providing administrative management support to the Assistant Secretary of the Air Force for Manpower and Reserve Affairs.

In order to qualify, you must meet the specialized experience requirements described in the Office of Personnel Management (OPM) Qualification Standards for General Schedule Positions, Administrative and Management Positions.

SPECIALIZED EXPERIENCE: Applicants must have at least one (1) year of specialized experience at the next lower grade GS-11, or equivalent in other pay systems.

Examples of specialized experience include: (1) Assigning tasks to subordinate units within organization which originate from Executive offices on both classified and unclassified systems; (2) Developing plans of action for accomplishing priority taskers; (3) Processing Freedom of Information Act (FOIA) actions and meeting timeliness requirements.

FEDERAL TIME-IN-GRADE (TIG) REQUIREMENT FOR GENERAL SCHEDULE (GS) POSITIONS: Merit promotion applicants must meet applicable time-in-grade requirements to be considered eligible.

One year at the GS-11 level is required to meet the time-in-grade requirements for the GS-12 level. TIG applies if you are in a current GS position or held a GS position within the previous 52 weeks.

KNOWLEDGE, SKILLS AND ABILITIES (KSAs): Your qualifications will be evaluated on the basis of your level of knowledge, skills, abilities and/or competencies in the following areas: 1.

Knowledge of the theories, principles, functions and processes of management to identify, analyze, and recommend solutions to problems or to develop planning guidance. 2.

Ability to research problems and issues, including evaluating the content of new or modified policy to determine its impact on the organizations programs or resources. 3.

Skill in written/oral communication to prepare briefings or recommendations to managers and negotiating solutions to disputed recommendations. Judgment in problem solving. 4.

Knowledge of managing and directing the day to day operations of an organization and providing advice, guidance and assistance with regard to task management within the organization. 5.

Skill in organizing and delivering briefings to encourage understanding and acceptance of findings and recommendations.

Develops and implements plans, timetables, tasking and overall coordination of work; serves as principal organizational contact. 6.

Knowledge of various office automation software programs, tools and techniques to support office operations and produce a variety of document such as letters, reports, spreadsheets, databases, and graphs.

Ability to locate, assemble and compose information for reports, inquiries, technical and non-technical correspondence PART-TIME OR UNPAID EXPERIENCE: Credit will be given for appropriate unpaid and or part-time work.

You must clearly identify the duties and responsibilities in each position held and the total number of hours per week.

VOLUNTEER WORK EXPERIENCE: Refers to paid and unpaid experience, including volunteer work done through National Service Programs (i.e., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religious; spiritual; community; student and social).

Volunteer work helps build critical competencies, knowledge and skills that can provide valuable training and experience that translates directly to paid employment.

You will receive credit for all qualifying experience, including volunteer experience. Major Duties:

Manage and direct the day-to-day task management operations of the Assistant Secretary of the Air Force for Manpower and Reserve Affairs.

Expedites priority taskers assigned to the Assistant Secretary of the Air Force for Manpower and Reserve Affairs.

Responsible as the Assistant Secretary of the Air Force for Manpower and Reserve Affairs Freedom of Information Act (FOIA) and Privacy Act Monitor (PA).