SECRETARY (OFFICE AUTOMATION)

Full Job Description

About the position: This position is Non-appropriated Fund (NAF) and will be assigned to the Resource Management Office, Kirtland AFB, NM.

This position will be filled as Regular Full-Time Employment Category, guaranteed 35.0 hours/week.

Regular appointments may be eligible for benefits such as Medical/Dental, Group Life, 401(k), and AFNAF Retirement. Who May Apply: Open to everyone.

Applicants will be categorized by preference(s) and/or priority consideration eligibilities.

An applicant's eligibility will be determined based on eligibility claimed in the questionnaire and proof of eligibility MUST be provided with application by the closing date, 03/31/2026 Business Based Action, Military Spouse Preference, Outside Applicant Veteran, Spouse/Widow/Parent of Veteran, and Transition Hiring Preference In order to qualify, you must meet the experience requirements described below.

Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religious; spiritual; community; student; social).

You will receive credit for all qualifying experience, including volunteer experience.

Your resume must clearly describe your relevant experience; if the position allows for qualifying based on education, your transcripts will be required as part of your application.

Qualifying Experience: Must have responsible experience in clerical or office work which has provided knowledge of office automation software, correspondence, formats, grammar, and spelling.

Experience must have provided the ability to perform research; select, arrange and compose material, and maintain organized files. Must be a qualified typist.

Must be able to read, write, and speak English. You will be evaluated on the basis of your level of competency in the following areas: Major Duties:

DUTIES AND RESPONSIBILITIES Receives, logs, and routes incoming mail, maintains necessary suspense controls.

Reviews outgoing correspondence for correctness of format, spelling, grammar, addresses, enclosures, and attachments, etc. Makes corrections as necessary.

Types correspondence, reports, and other materials from rough draft, clean or corrected copy, including statistical and financial data.

Composes correspondence from brief verbal or written instructions of the supervisor. Responsible for correct spelling, paragraphing, grammar, format, etc.

Answers incoming telephone calls, makes tentative appointments for supervisor, and arranges staff meetings, as required. Compiles and maintain files.

Files and processes various documents relating to the substantive program of the organization. Performs other related duties as assigned.

If interested in applying for this position you may preview the online application: https://apply.usastaffing.gov/ViewQuestionnaire/12914054