Secretary (OA)

Full Job Description

The New Mexico VA Healthcare Network is recruiting for a Secretary (OA). The incumbent will provide clerical and administrative support to the Associate Director, Patient Care Services (ADPCS).

To qualify for this position, applicants must meet all requirements by the closing date of this announcement, 03/16/2026.

Time-In-Grade Requirement: Applicants who are current Federal employees and have held a GS grade any time in the past 52 weeks must also meet time-in-grade requirements by the closing date of this announcement.

For a GS-08 position you must have served 52 weeks at the GS-07. The grade may have been in any occupation, but must have been held in the Federal service.

An SF-50 that shows your time-in-grade eligibility must be submitted with your application materials.

If the most recent SF-50 has an effective date within the past year, it may not clearly demonstrate you possess one-year time-in-grade, as required by the announcement.

In this instance, you must provide an additional SF-50 that clearly demonstrates one-year time-in-grade.

Note: Time-In-Grade requirements also apply to former Federal employees applying for reinstatement as well as current employees applying for Veterans Employment Opportunities Act of 1998 (VEOA) appointment.

You may qualify based on your experience and/or education as described below: Specialized Experience: You must possess one (1) year of specialized experience relevant to the next lower grade GS-07.

Example of specialized experience includes but not limited to: responding to and directing phone calls; assisting visitors with inquiries; organizing and maintaining records and files; managing calendars and schedules; utilizing various software to draft correspondence, reports, and memoranda; and coordinating travel arrangements.

For more information on these qualification standards, please visit the United States Office of Personnel Management's website at https://www.opm.gov/policy-data-oversight/classification-qualifications/general-schedule-qualification-standards/.

Major Duties:

Duties include but not limited to: Serves as office manager for the ADPCS office.

Acts as liaison between the ADPCS and the ADPCS staff throughout the medical center by providing accurate and timely advice procedures, report requirements, and other matters necessary to implement the ADPCS policies, directives, and instructions.

Assist the ADPCS in his/her responsibilities as chair or facilitator of various committees/task forces. Receive visitors and telephone calls to the ADPCS. Keep and the ADPCS calendar and schedules.

Attend and record official minutes for meetings and committees as assigned. Provide secretarial support and courteous assistance to visiting dignitaries, VACO personnel and OIG audit team members.

Work Schedule: Monday-Friday; 7:30am-4:00pm Telework: This position may be authorized for telework. Telework eligibility will be discussed during the interview process.

Virtual: This is not a virtual position.

Position Description/PD#: Secretary (OA)/PD50015O Relocation/Recruitment Incentives: Not Authorized Critical Skills Incentive (CSI): Not Approved Permanent Change of Station (PCS): Not Authorized