Secretary (Office Automation)

Full Job Description

About the Position: West Point Middle School is part of the Department of War Education Activity (DoWEA), which operates 191 schools in 14 districts located in 12 foreign countries, seven states, Guam, and Puerto Rico.

WPMS currently includes grades six through eight, totaling about 150 students. This position is covered by the DD 2396 FEA-SR Classified Federal Education Association Stateside Region bargaining unit.

Who May Apply: Only applicants who meet one of the employment authority categories below are eligible to apply for this job.

You will be asked to identify which category or categories you meet, and to provide documents which prove you meet the category or categories you selected.

See Proof of Eligibility for an extensive list of document requirements for all employment authorities.

Current Competitive Service Department of War Education Activity (DoWEA) Civilian Employee Current Department of War (DoW) Civilian Employee Domestic Defense Industrial Base/Major Range and Test Facilities Base Civilian Personnel Workforce Interagency Career Transition Assistance Plan Land Management Workforce Flexibility Act Non-Department of War (DoW) Transfer Priority Placement Program, DoW Military Reserve (MR) and National Guard (NG) Technician Eligible Priority Placement Program, DoW Military Spouse Preference (MSP) Eligible Priority Placement Program, DoW MR and NG Preference Eligible Tech Receiving Disability Retirement Priority Placement Program, DoW Retained Grade Preference Eligible Veterans Employment Opportunity Act (VEOA) of 1998 In order to qualify, you must meet the experience requirements described below.

Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religious; spiritual; community; student; social).

You will receive credit for all qualifying experience, including volunteer experience.

Your resume must clearly describe your relevant experience; if qualifying based on education, your transcripts will be required as part of your application.

Specialized experience for GS-06: One year of specialized experience which includes managing office calendars; reviewing correspondence to ensure accuracy; and maintaining office records in areas such as time and attendance, payroll, and/or leave records.

This definition of specialized experience is typical of work performed at the next lower grade/level position in the federal service (GS-05).

Some federal jobs allow you to substitute your education for the required experience in order to qualify.

For this grade, you must meet the qualification requirement using experience alone--no substitution of education for experience is permitted.

Time in Grade Requirement: Applicants who have held a General Schedule (GS) position within the last 52 weeks must have 52 weeks of Federal service at the next lower grade or equivalent (GS-05).

You may claim Military Spouse preference. You may claim Priority Placement Program (PPP) preference. Major Duties:

• Maintain time and attendance records to ensure timely submissions to payroll.
• Compile information for a variety of one-time and recurring administrative and/or technical reports.
• Maintain and control the calendar and schedule appointments for the Principal and Assistant Principal.
• Manage incoming and outgoing correspondence.
• Make travel arrangements for the school staff.
• Receive calls and visitors and direct inquiries to the appropriate staff member.
• Coordinate substitute teacher assignments.
• Establish and manage all records and files.
• Prepare a variety of administrative and clerical duties unique to the school environment.