Secretary (Office Automation)

Full Job Description

The Secretary performs secretarial, administrative, general clerical, and typing (office automation) duties and other responsibilities.

The incumbent may also perform personnel and payroll liaison assignments and supply-related duties in support of the store.

Specific assignments vary by individual store and store management requirements.

You must meet the Office of Personnel Management (OPM) qualifications for series 0318 and additional requirements by the announcement closing date.

Your resume (and/or transcript if necessary) must clearly show that you have the qualifications described below.

You can use experience, education, superior academic achievement, or a combination of experience and education to qualify. When using education to meet qualifications you must submit transcripts.

See Required Documents for more information. Experience: One (1) year of specialized experience equivalent to at least the GS-4 grade level.

Experience can be under other Federal service pay systems, private sector, or military.

Examples of qualifying experience include: Performing administrative or clerical duties such as preparing correspondence, maintaining a filing system, and keeping an appointment calendar.

Working with personnel and payroll related actions. Completing supply-related duties OR Education: Four (4) years of education above high school can also be used to qualify for this position.

You will need to update the template to reflect this. OR Combination of experience and education.

To calculate the combination, divide your total months of experience by 12, then divide your graduate level semester hours by the number of credit hours that the school attended has determined to represent 1 year of full-time study or 18 and add the two percentages.

If the total is 100%, you meet the minimum qualifications through a combination of experience and education.

You will receive credit for all relevant qualifying experience (paid and unpaid), including volunteer work done through National Service program (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religious; spiritual; community, student, social).

Additional Requirements that must be met by the closing date: Physical requirements: (1) Typing proficiency required.

You will attest to your ability to perform these physical requirements in the Questionnaire.

Time-in-grade applies to the promotion of current and former federal employees who hold or have held a permanent GS position in either the competitive or excepted service in the previous 52 weeks, including current employees applying under VEOA.

Your application package must contain proof you meet this requirement. See Required Documents for more information. For GS-5: You must have 52 weeks of Federal service at or equivalent to GS-4.

Time after competitive appointment.

Current federal civilian employees must have completed at least 90 days of federal civilian service since being selected for a nontemporary appointment from a competitive examination register of eligibles (an announcement opened to the public) or under a direct hire authority.

As part of the online application process, you will respond to a series of questions designed to evaluate your level of experience in these competencies: Accountability Attention to Detail Clerical and Administrative Customer Service Decision Making Flexibility Integrity/Honesty Interpersonal Skills Learning Minimum Qualifications GS-05 (Specialized Experience) Personnel and Payroll Reading Comprehension Reasoning Self-Management Stress Tolerance Supply Teamwork Overtime: Occasional Fair Labor Standards Act (FLSA): Nonexempt Bargaining Unit Status: Not Covered Obligated Position: No Those retired under CSRS or FERS considered: No.

DoD criteria not met. Recruitment/Relocation Incentives Offered: No Telework eligible: No Remote work eligible: No Major Duties:

Maintains a filing system, reviews correspondence for spelling and grammar, receives mail, maintains the store director's appointment calendar and serves as the forms manager.

Serves as the personnel liaison between the commissary and Human Resources Service Provider (HRSP) by generating requests, monitoring status and resolving employee personnel actions.

Performs in-processing functions for all new hires and reviews in-processing forms for accuracy and completeness.

Serves as the payroll liaison between the commissary and the Customer Service representatives (CSR) to resolve payroll issues.

Procures, issues, controls, and disposes of supplies and equipment required for store operations.

Maintains the property accounting register relating to supplies and equipment procured for the commissary. This position offers promotion potential to a higher grade.

To prepare you for the higher grade, work assignments will be progressively more complex.

After meeting all qualifications and requirements for the next grade level and with your supervisor's recommendation, you may be promoted without further competition.

However, promotion is neither guaranteed nor automatic. Read the entire announcement before starting the application process.