Secretary - Office Administration

Full Job Description

The Secretary - Office Administration for the Business Operation Support Service (BOSS) is located at Salt Lake City, UT.

The position is the principal clerical or administrative support position in the office, operating independently of any other such position in the office.

The duties require knowledge of clerical and administrative procedures and requirements, various office skills, and the ability to apply such skills in a way that increases the effectiveness of others.

To qualify for this position, applicants must meet all requirements by the closing date of this announcement, 03/23/2026.

Time-In-Grade Requirement: Applicants who are current Federal employees and have held a GS grade any time in the past 52 weeks must also meet time-in-grade requirements by the closing date of this announcement.

For a GS-7 position you must have served 52 weeks at the GS-6. The grade may have been in any occupation, but must have been held in the Federal service.

An SF-50 that shows your time-in-grade eligibility must be submitted with your application materials.

If the most recent SF-50 has an effective date within the past year, it may not clearly demonstrate you possess one-year time-in-grade, as required by the announcement.

In this instance, you must provide an additional SF-50 that clearly demonstrates one-year time-in-grade.

Note: Time-In-Grade requirements also apply to former Federal employees applying for reinstatement as well as current employees applying for Veterans Employment Opportunities Act of 1998 (VEOA) appointment.

You may qualify based on your experience as described below: Specialized Experience GS 7: You must have one year of specialized experience equivalent to at least the next lower grade, GS-6, in the normal line of progression.

Examples of specialized experience would typically include, but are not limited to: Provides clerical and administrative assistance to the organization.

Responds to requests for information and/or develops one-of-a-kind reports covering organizational or technically-oriented matters when information is available in office records and/or files.

Drafts replies to general inquiries not requiring a technical knowledge of the program.

Secures for the supervisor documents, regulations, specific statistical and narrative program data or other matters of a technical nature from files of the organization or other organizations by contact with personnel at higher headquarters for other activities.

Applies knowledge of how the system works to determine the data categories to be established, to identify the sorting and calculating functions to be performed, and to set up the detailed functional procedures needed to enter and to retrieve the data in the form needed for each report.

You will be rated on the following Competencies for this position: For more information on these qualification standards, please visit the United States Office of Personnel Management's website at https://www.opm.gov/policy-data-oversight/classification-qualifications/general-schedule-qualification-standards/.

Major Duties:

Major duties include but are not limited to: Provides clerical and administrative assistance.

Determines nature of call or business of visitors and assists customers to resolve any issues and fulfill requests.

Relay administrative and technical information to callers upon determination of their right to receive it.

Presents information to organizational leaders when further information is required from customers.

Responds to requests for information and/or develops one-of-a-kind reports covering organizational or technically-oriented matters when information is available in office records and/or files.

Drafts replies to general inquiries not requiring a technical knowledge of the program.

Secures documents, regulations, specific statistical and narrative program data or other matters of a technical nature from files of the organization or other organizations by contact with personnel at higher headquarters for other activities.

Develops methods for automating administrative reports. Applies knowledge of the functional capabilities of different software types to select the best software type for reports.

Applies knowledge of how the system works to determine the data categories to be established, to identify the sorting and calculating functions to be performed, and to set up the detailed functional procedures needed to enter and to retrieve the data in the form needed for each report.

Applies knowledge of desk-top publishing capabilities to enhance and present data to relevant offices across the organization.

Provide advice throughout the organization concerning such matters as the information to be provided by the subordinate organizations for use in conferences or reports.

Work Schedule: Full time, Monday through Friday. Tour times will vary. Telework: Available on an ad hoc basis at the Supervisor's discretion Virtual: This is not a virtual position.

Position Description/PD#: Secretary - Office Administration/PD114800 Relocation/Recruitment Incentives: Not authorized Critical Skills Incentive (CSI): Not approved Permanent Change of Station (PCS): Not authorized