Secretary (OA)

Full Job Description

This position is located in Patient Care Services of the VA Medical Center in East Orange, NJ.

SPECIALIZED EXPERIENCE: Applicants must possess at least one (1) year of specialized experience that equipped them with the particular knowledge, skills, and abilities to perform successfully the duties of this position, and that is typically in or related to the work of this position.

To be creditable, this experience must have been equivalent to at least the GS-4 level in the Federal service.

Specialized experience includes: receiving visitors and telephone calls to the office; scheduling appointments; coordinating meetings and conferences; preparing correspondence, reports, memoranda, and other forms of written communication; preparing travel arrangements; and maintaining files.

~OR~ SUBSTITUTION OF EDUCATION FOR EXPERIENCE (Transcript Required): Successful completion of (4) years of education above the high school level.

This education must have been obtained in an accredited business, secretarial or technical school, junior college, college or university for which high school graduation or the equivalent is the normal prerequisite.

One year of full-time undergraduate study is defined as 30 semester hours, 45 quarter hours, or the equivalent in a college or university or at least 20 hours of classroom instruction per week for approximately 36 weeks in a business, secretarial or technical school.

~OR~ COMBINING EDUCATION AND EXPERIENCE (Transcript Required): Combination of successfully completed post high school education and experience may be used to meet total qualification requirements.

Only education in excess of the first 60 semester hours (i.e., beyond the second year) is creditable toward meeting the specialized experience requirement.

TYPING PROFICIENCY: This position requires the skills of a qualified typist. In addition to meeting the experience and/or education requirements, you must be able to type at least 40 words per minute.

For more information on these qualification standards, please visit the United States Office of Personnel Management's website at https://www.opm.gov/policy-data-oversight/classification-qualifications/general-schedule-qualification-standards/.

Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religions; spiritual; community; student; social).

Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment.

You will receive credit for all qualifying experience, including volunteer experience. Major Duties:

***THIS IS NOT A VIRTUAL POSITION, YOU MUST LIVE WITHIN OR BE WILLING TO RELOCATE WITHIN A COMMUTABLE DISTANCE OF THE DUTY LOCATION*** Schedules and reviews the work performed and activities of the office, including reporting and recordkeeping; Receives visitors and telephone calls to the office; Maintains calendar for appropriate staff and schedules appointments; Reviews and directs to appropriate staff incoming correspondence, publications, regulations, etc.; Responds to inquiries or directs accordingly and follows up on action items to ensure timely response; Performs office automation work, prepares meeting minutes, and utilizes various hardware and software in the performance of duties; Prepares forms, memorandums, reports, and other correspondence, ensuring proper grammar, spelling, and format; Prepares and maintains current guidelines and manuals pertinent to the department; Prepares travel arrangements for select staff and coordinates conferences and meetings, including preparing agendas; Serves as the backup transcriptionist and maintains files, reports, etc.; Enters data/reports into the computer; Maintains an adequate stock of office supplies and serves as a government purchase card holder; Maintains employee records; Performs related duties as required.

Work Schedule: Monday through Friday, 7:30am - 4:00pm. Recruitment & Relocation Incentives: Not authorized.