SECRETARY (OA)

Full Job Description

This is a public notice flyer to notify interested applicants of anticipated vacancies. Applications will not be accepted through this flyer.

Interested applicants must follow the directions in the "How to Apply" section of this flyer to be considered. There may or may not be actual vacancies filled from this flyer.

Notice of Result letters will not be sent to applicants who respond to this flyer.

GS-8: $63,052 - $81,965 To qualify for a GS-08, your resume must also demonstrate at least one year of specialized experience at or equivalent to the GS-07 grade level or pay band in the Federal service or equivalent experience in the private or public sector.

Specialized experience must demonstrate the following: Experience utilizing computer software programs to prepare, format, and proofread correspondence, forms, or reports.

Experience communicating effectively with internal and external customers including receiving calls, greeting visitors, and responding to routine requests for information.

Experience researching/following up or tracking correspondence and various projects in the chain of command, and for protocol purposes.

Experience maintaining accurate inventory of minor property based on command guidelines and ensures that proper minor property forms are completed on time.

Additional qualification information can be found from the following Office of Personnel Management website: https://www.opm.gov/policy-data-oversight/classification-qualifications/general-schedule-qualification-standards/0300/secretary-series-0318/ General Schedule Qualification Standards (opm.gov).

Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., professional, philanthropic, religious, spiritual, community, student, social).

Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. Major Duties:

• You will screen and route visitors and phone calls to appropriate personnel.
• You will control, maintain, and schedule appointments on an office calendar.
• You will log and distribute incoming and outgoing mail to correct recipient.
• You will control and coordinate the Executive Staff's daily calendars utilizing computer software
• You will prepare presentation materials and awards using office automation software (e.g., Microsoft Word, Excel, PowerPoint) to present information.
• You will ensure all arrangements and coordinate travel plans with organizations and commands visited.
• You will review documents for conformance with regulations, grammar, format, needed signatures, and other special policies.