Secretary (OA)

Full Job Description

This position is located at the VA Augusta Healthcare System in Augusta, GA.

Serves as the Secretary for the Chief of Staff and performs a variety of administrative and secretarial duties, including but not limited to, independent action to assure timeliness and accuracy of reports, correspondence, etc., and providing a complete range of secretarial, administrative, and personal assistance to the Chief of Staff.

To qualify for this position, applicants must meet all requirements by the closing date of this announcement, 03/06/2026.

Time-In-Grade Requirement: Applicants who are current Federal employees and have held a GS grade any time in the past 52 weeks must also meet time-in-grade requirements by the closing date of this announcement.

For a GS-07 position you must have served 52 weeks at the GS-06. The grade may have been in any occupation, but must have been held in the Federal service.

An SF-50 that shows your time-in-grade eligibility must be submitted with your application materials.

If the most recent SF-50 has an effective date within the past year, it may not clearly demonstrate you possess one-year time-in-grade, as required by the announcement.

In this instance, you must provide an additional SF-50 that clearly demonstrates one-year time-in-grade.

Note: Time-In-Grade requirements also apply to former Federal employees applying for reinstatement as well as current employees applying for Veterans Employment Opportunities Act of 1998 (VEOA) appointment.

You may qualify based on your experience and/or education as described below: Specialized Experience: For GS-07: You must have one year of specialized experience equivalent to at least the next lower grade GS-06 in the normal line of progression for the GS-07 occupation in the organization.

Examples of specialized experience would typically include, but are not limited to: Demonstrated proficiency in providing high -level administrative support to senior executives, ability to managing calendars, coordinating complex travel arrangements, organizing large meetings or conferences, multi-task, manage databases and work assignments in order to meet deadlines; extensive experience with grammar, spelling, punctuation, formatting documents, completing forms, software applications the use of common terminology used to review correspondence and health care system memoranda.; knowledge of computerized information systems, in order to assess and analyze data to include, word processing, spreadsheets and various other data/information retrieval systems or methods; ability to communicate effectively, both orally and in writing; experience with executive leadership's responsibilities, priorities, commitments, and policies in order to make appointments, assign and follow-up on suspense dates, refer calls and visitors, and provide back-up information for correspondence, reports, appointments, and meetings; experience with rules, regulations, and procedures on administrative reporting and control requirements.

Familiarity with VH/ VHA polices, procedures, and organizational structure to effectively support Chief of Staff.

For the GS-08 position, You must have one year of specialized experience equivalent to at least the next lower grade GS-07.

Examples of specialized experience would typically include, but are not limited to:?

Examples of specialized experience would typically include, but are not limited to: Demonstrated proficiency in providing high -level administrative support to senior executives, ability to managing calendars, coordinating complex travel arrangements, organizing large meetings or conferences, multi-task, manage databases and work assignments in order to meet deadlines; extensive experience with grammar, spelling, punctuation, formatting documents, completing forms, software applications the use of common terminology used to review correspondence and health care system memoranda.; knowledge of computerized information systems, in order to assess and analyze data to include, word processing, spreadsheets and various other data/information retrieval systems or methods; ability to communicate effectively, both orally and in writing; experience with executive leadership's responsibilities, priorities, commitments, and policies in order to make appointments, assign and follow-up on suspense dates, refer calls and visitors, and provide back-up information for correspondence, reports, appointments, and meetings; experience with rules, regulations, and procedures on administrative reporting and control requirements.

Familiarity with VH/ VHA polices, procedures, and organizational structure to effectively support Chief of Staff.

For more information on these qualification standards, please visit the United States Office of Personnel Management's website at https://www.opm.gov/policy-data-oversight/classification-qualifications/general-schedule-qualification-standards/.

Major Duties:

Major duties and responsibilities include but are not limited to: Provide secretarial and administrative support for the office of the Chief.

Maintaining calendars and recording/arranging meetings Provides general clerical support services such as answering telephone, referring visitors or providing information about the office Edits letters, composes letters and reports, reviews correspondence for accuracy and completeness.

Receives schedules, refers, and contacts members of the staff, agency, and persons outside the agency ranging from other government agencies to the general public.

Acts as liaison to other managers and staff within the organization and provides accurate advice on procedures, reports, requirements, and other matters necessary to implement the supervisor's policies, directives, and instructions.

Performs office automation duties using such software applications as electronic mail, desktop publishing, calendar, word-processing, spreadsheet, database, and/or graphics.

Services as minute's recorder for the service during meetings. Develops standard of form letters and replies to inquiries. Schedules appointments, coordinates meetings and/ or coordinates conferences.

Serves as timekeeper for the service. Ensures time is posted accurately and all leave requests are submitted properly. Purchases supplies and equipment for the office by using purchase card.

Answers questions concerning policies and procedures related to support/office services.

Responsible for receiving, scheduling, referring and contacting executive leadership, service line administrators., VISN staff and person outside the agency ranging from other federal agencies to the general public.

Promotion Potential: The selectee may be promoted to the full performance level without further competition when all regulatory, qualification, and performance requirements are met.

Selection at a lower grade level does not guarantee promotion to the full performance level.

Work Schedule: Monday-Friday, 8:00am-4:30pm Telework: Not Authorized Virtual: This is not a virtual position. Position Description/PD#: Secretary (OA)/PD010553A and PD010554A