SECRETARY (OA)

Full Job Description

You will serve as a SECRETARY (OA) in the NAVAL CHAPLAINCY SCHOOL (NCS) of NAVAL RELIGIOUS MINISTRIES LEARNING SI.

Your resume must demonstrate at least one year of specialized experience at or equivalent to the GS-06 grade level or pay band in the Federal service or equivalent experience in the private or public sector.

Specialized experience must demonstrate the following: 1) Possessing strong administrative skills, including the ability to manage non-routine assignments, coordinate internal and external work, and advise staff; 2) Preparing and editing correspondence, summarizing information, and using office automation software (Microsoft Office, records systems) to perform tasks like creating reports and handling complex documents; 3) Having familiarity with Navy-specific structures, policies, and procedures, as well as proficiency with office equipment and a high level of typing accuracy.

Additional qualification information can be found from the following Office of Personnel Management website: https://www.opm.gov/policy-data-oversight/classification-qualifications/general-schedule-qualification-standards/#url=List-by-Occupational-Series Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., professional, philanthropic, religious, spiritual, community, student, social).

Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. Major Duties:

• You will prepare a wide variety of recurring and non-recurring personal and executive correspondence, reports, and other documents with information obtained from the staff, files, and other sources.
• You will screen incoming official mail addressed to the CO, to identify information that requires supervisor notification.
• You will maintain CO’s calendar, coordinate meeting arrangements, and schedule meetings and symposiums.
• You will develop, establish, update, and maintain office procedures and records to ensure effective and efficient operation of the CO.
• You will make extensive travel arrangements, such as scheduling transportation, making reservations, and preparing travel orders and vouchers based on general travel intentions.