Secretary (OA)

Full Job Description

The Primary Purpose of the Position is: To serve as the principal office assistant to the Forth Worth Outpatient Clinic (FWOPC) Executive Office Operations Administrator, Chief Ambulatory Care, and the Administrative Officer performing various administrative and clerical support duties.

The Organization Location of the Position is: Fort Worth Outpatient Clinic, Assistant Director for Outpatient Services, Office of the Director, VA North Texas Health Care System, Forth Worth, TX.

To qualify for this position, applicants must meet all requirements by the closing date of this announcement, 02/06/2026.

Time-In-Grade Requirement: Applicants who are current Federal employees and have held a GS grade any time in the past 52 weeks must also meet time-in-grade requirements by the closing date of this announcement.

For a GS-08 position you must have served 52 weeks at the GS-07. The grade may have been in any occupation, but must have been held in the Federal service.

An SF-50 that shows your time-in-grade eligibility must be submitted with your application materials.

If the most recent SF-50 has an effective date within the past year, it may not clearly demonstrate you possess one-year time-in-grade, as required by the announcement.

In this instance, you must provide an additional SF-50 that clearly demonstrates one-year time-in-grade.

Note: Time-In-Grade requirements also apply to former Federal employees applying for reinstatement as well as current employees applying for Veterans Employment Opportunities Act of 1998 (VEOA) appointment.

You may qualify based on your experience as described below: Specialized Experience: You must have one year of specialized experience equivalent to at least the next lower grade GS-06 in the normal line of progression for the occupation in the organization.

Examples of specialized experience would typically include, but are not limited to: INTERPERSONAL SKILLS - Assist in all types of correspondence to different customers in a professional manner ; SELF-MANAGEMENT - Such as: personally review and responding to requests for information and preparing reports within established time frames ; TECHINICAL COMPETENCE - Such as: uses various functions of several types of office automation systems, reviewing correspondence, utilizing computer systems, thoroughly screening materials, and reviewing data for accuracy.

For more information on these qualification standards, please visit the United States Office of Personnel Management's website at https://www.opm.gov/policy-data-oversight/classification-qualifications/general-schedule-qualification-standards/.

Major Duties:

Duties include but are not limited to: Receives and screens visitors and telephone calls, i.e. identity, purpose of call and relative importance in relation to availability of staff members.

Escorts/refers callers to proper personnel. Where personnel are unavailable takes messages and/or provides information as to availability of the supervisor.

Provides information within standard office procedure, generally pertaining to any of the duty areas herein described, and within caller's "need to know." Reviews documents prepared for signature of or requiring coordination by management for appropriate tone; conformance with regulations, grammar, format, and special policies of the activity; and completeness of information.

Uses various functions of several types of office automation systems such as word processing, databases, and graphic software. Also uses electronic mail to transmit and receive messages.

Compiles information for and prepares a variety of recurring and one-of-a-kind detailed reports and documents using a variety of computer software.

Insures that reports are prepared and forwarded within established time-frames. Responsible for proper spelling, grammar, format, and arrangement of materials.

Reviews and prepares all congressional correspondence received by the organization for necessary action.

Reads and processes incoming correspondence and material Guides and assists personnel concerning procedures of preparation of correspondence.

Assists supervisor and subordinates in the procedural aspects of expediting the work of the office by explaining reporting requirements, arranging for submission of data to be assembled by incumbent in general reports.

Work Schedule: Monday - Friday, 7:30am to 4:00pm or 8:00am to 4:30pm Telework: This position may be authorized for AD HOC telework. Telework eligibility will be discussed during the interview process.

Virtual: This is not a virtual position.

Position Description/PD#: Secretary (OA)/PD038820 Relocation/Recruitment Incentives: Authorized Critical Skills Incentive (CSI): Not Approved Permanent Change of Station (PCS): Not Authorized