Secretary

Full Job Description

This position serves as the principal clerical and administrative support position in the Director's Office.

This position is responsible for carrying out and coordinating all the clerical and day-to-day administrative support activities.

The duties require knowledge of clerical and administrative procedures and requirements, various office skills, and the ability to apply such skills in a way that increases the effectiveness of others.

To qualify for this position, applicants must meet all requirements by the closing date of this announcement, 03/30/2026.

Time-In-Grade Requirement: : Applicants who are current Federal employees and have held a GS grade any time in the past 52 weeks must also meet time-in-grade requirements by the closing date of this announcement.

For a GS-8 position you must have served 52 weeks at the GS-7. The grade may have been in any occupation, but must have been held in the Federal service.

An SF-50 that shows your time-in-grade eligibility must be submitted with your application materials.

If the most recent SF-50 has an effective date within the past year, it may not clearly demonstrate you possess one-year time-in-grade, as required by the announcement.

In this instance, you must provide an additional SF-50 that clearly demonstrates one-year time-in-grade.

Note: Time-In-Grade requirements also apply to former Federal employees applying for reinstatement as well as current employees applying for Veterans Employment Opportunities Act of 1998 (VEOA) appointment.

You may qualify based on your experience as described below: Specialized Experience: You must have one year of specialized experience equivalent to at least the next lower grade GS-7 in the normal line of progression for the occupation in the organization.

Examples of specialized experience would typically include, but are not limited to: performing clerical and administrative support duties related to coordinating meetings; taking and transcribing minutes; following up pending actions; timekeeping procedures; preparing and editing documents; maintaining files/records; making and preparing travel arrangements; locating, assembling and composing information for reports, inquiries, and non-technical correspondence; or other tasks related to secretarial work.

For more information on these qualification standards, please visit the United States Office of Personnel Management's website at https://www.opm.gov/policy-data-oversight/classification-qualifications/general-schedule-qualification-standards/.

Major Duties:

Duties and responsibilities include but aren't limited to: - Receives all visitors and telephone calls to superiors. Determines nature of call or business of visitors.

- When calls involve matters on which superiors will require background information, tactfully postpones the conversation, obtains the required information, and presents the information when informing the superiors of the pending call.

- Controls activities schedule and reminds managers of appointments.

- On own initiative and discretion, establishes priorities, sets up, reschedules, or refuses appointments, accepts or declines invitations to meetings, and arranges for representation by a subordinate official when that is desirable.

- Obtains information required by management from various sources within the VA, requiring a comprehensive knowledge of the VA's complex organizational structure.

- Collects such information, presenting in its original form or editing and revising as necessary. - Composes correspondence on own initiative, based on a knowledge of superiors views and desires.

Typical subjects include administrative matters, letters of acknowledgement, general office and organization policies, acceptance of invitations, and cancellation of conferences.

Work Schedule: Monday - Friday from 7:30am-4:00pm Telework: This position may be authorized for telework. Telework eligibility will be discussed during the interview process.

Virtual: This is not a virtual position.

Position Description/PD#: Secretary/PD098510 Relocation/Recruitment Incentives: Not Authorized Critical Skills Incentive (CSI): Not Authorized Permanent Change of Station (PCS): Not Authorized