Scheduler (Legal Assistant 2)

Full Job Description

The Board of Industrial Insurance Appeals (BIIA) is offering a challenging and rewarding opportunity for the right individual to make a difference through serving the state of Washington. Our people are our most valuable resource: energetic, innovative thinkers who care equally about producing quality work, serving the public, and developing a culture that is great for all our employees.

The BIIA is a medium-sized state agency under the administration of three, full-time Board Members. The BIIA is independent from the Department of Labor and Industries (L&I) and hears appeals from decisions made by L&I in several areas. The three principal types of appeals are:

• Industrial insurance (workers' compensation).
• Safety citations under the Washington Industrial Safety and Health Act (WISHA).
• Employer Premiums (Tax Assessment or Classification).

The BIIA is a great place to work! You can read employee testimonials on our website at http://www.biia.wa.gov/Jobs.html.

Requirements

Qualifications

Required Qualifications:

• High School graduation or GED
• Two years of experience as an Office Assistant 3, or equivalent (senior-level clerical). An AA degree or higher will substitute for the two years of experience.

Job Specific Competencies:

• Knowledge of basic office procedures

• Working knowledge of Word, Outlook, and data entry

• Ability to manage calendars and scheduling preferences of 5+ judges

• Ability to multitask phone calls and mailings throughout the day

• Ability to handle multiple interruptions

• Ability to handle emergency location/court reporter/interpreter/security issues

• Ability to meet statutory time frames

• Ability to maintain excellent attendance and be punctual and reliable

• Ability to accurately enter data into databases

• Ability to work as a member of a team and get along with co-workers

• Ability to take direction

• Willingness and ability to assist teammates/back up whenever necessary

• Knowledge and understanding of basic legal terminology (i.e., motions, summary judgment, discovery, etc.)

BIIA Core Competencies:

• Accountability - Takes responsibility for own actions and can be relied upon to achieve excellent results with little oversight.
• Adaptability to Changing Needs/Flexibility - Embraces changing business needs and adapts approach, goals, and methods to achieve success.
• Customer Focus - Builds and maintains internal and external customer satisfaction with the services offered by the organization.
• Diversity and Inclusion - Recognizes the value of cultural, ethnic, gender and other individual differences. Understands differences in and responds appropriately to others.
• Effective Respectful Communications - In a respectful manner, conveys clear messages that are effective in communicating information and ideas with others.
• Ethics and Integrity - Earns trust, respect, and confidence of coworkers and customers through honesty, candor, and professionalism in all interactions.
• Relationship Building - Builds constructive working relationships characterized by a high level of teamwork, cooperation, and mutual regard.
• Safety Focus - Adhere to all workplace safety laws, regulations, standards and practices.

Statewide Equity Competencies

• The ability to take action to learn and grow: Takes responsibility for knowing their own strengths and weaknesses and uses their learning to make government programs and processes more efficient and effective to serve all in Washington.
• The ability to take action to meet the needs of others: Flexible, adaptable, customer-service focused, and willing and able to empathetically respond to the unique needs of the people they work with and serve.

Additional Information

Benefits
This position includes medical, dental, life insurance, long-term disability, retirement, deferred compensation, flexible spending account, dependent care assistance, paid time off (sick leave, vacation leave, personal holiday, personal leave day), 11 paid holidays, and an Employee Assistance Program. Tuition Reimbursement is available for eligible employees subject to guidelines and funding. You can find more information about benefits at Benefits - careers.wa.gov.

Notes

• The official duty station is the Olympia Office; however, remote work is an option. The successful candidates must reside in Washington state upon hire. You may be required to attend in-person meetings or training classes.
• This position is included in the bargaining unit represented by the Washington Federation of State Employees.
• This recruitment may be used to fill other positions within 60 days of this position being filled.

APPLICATION PROCESS: To be considered for this position, you must submit the following with your online application:

• A cover letter addressing the qualifications for this position
• A current resume
• A list of at least three professional references

The cover letter and resume must be included using the Add Attachment(s) field (please do not use the text resume within the online application). If you have difficulty attaching the documents, you may email them to hroffice@biia.wa.gov. If you do not include all of the required information by the closing date, your application will not be considered. If you need assistance, please contact the BIIA Human Resources Office (360) 753-9639.

The Board of Industrial Insurance Appeals is an equal opportunity employer. We strive to create a working environment that includes and respects cultural, racial, ethnic, sexual orientation and gender identity diversity. Women, racial and ethnic minorities, persons of disability, persons over 40 years of age, disabled and Vietnam-era veterans, and people of all sexual orientations and gender identities are encouraged to apply. Persons needing accommodation in the application process or this announcement in an alternative format may contact the Human Resources Office at 360-753-9639 or HROffice@biia.wa.gov.