RESP-NET Medical Record Abstractor (HP I)

Full Job Description

This position is ONLY open to current Colorado state residents.

This position is a Hybrid.

The State of Colorado believes that equity, diversity, and inclusion drive our success, and we encourage candidates from all identities, backgrounds, and abilities to apply.

The State of Colorado is an equal opportunity employer committed to building inclusive, innovative work environments with employees who reflect our communities and enthusiastically serve them.

Therefore, in all aspects of the employment process, we provide employment opportunities to all qualified applicants without regard to race, color, religion, sex, disability, age, sexual orientation, gender identity or expression, pregnancy, medical conditions related to pregnancy, creed, ancestry, national origin, marital status, genetic information, or military status (with preference given to military veterans), or any other protected status in accordance with applicable law.

Although the full salary range for this position is provided, appointments are typically made at or near the range minimum.

The Colorado Department of Public Health and Environment (CDPHE) serves Coloradans by providing high-quality, and cost-effective public health and environmental protection services that promote healthy people in healthy places.

Staff members focus on evidence-based best practices in the public health and environmental fields and play a critical role in educating people in Colorado so they can make informed choices.

In addition to maintaining and enhancing our core programs, the Department continues to identify and respond to emerging issues affecting Colorado's public and environmental health.

Be BOLD.....Make a REAL difference . . . and join us in serving our communities advancing Colorado's health and protecting the places we live, work, learn, and play, to create a healthy and sustainable Colorado where current and future generations thrive.

Our mission… is to advance Colorado's health and protect the places we live, work, learn, and play.

Our vision… is to create a healthy and sustainable Colorado where current and future generations thrive.

In addition to free parking, access to RTD bus lines, Cherry Creek bike path and flexible working arrangements, click the link below to review additional benefits and perks!!! https://cdphe.colorado.gov/careers

Some positions may qualify for the Public Service Loan Forgiveness Program. For more information, go to: https://studentloans.gov/myDirectLoan/pslfFlow.action#!/pslf/launch

Requirements

The Division of Disease Control and Public Health Response (DCPHR) is the department’s lead surveillance, planning and response arm for public events including communicable disease outbreaks and epidemics, pandemics, bioterrorism, and other public health and mass casualty events and disasters. The division includes the Office of Emergency Preparedness and Response; State Public Health Laboratory; Health Equity Branch, Communicable Disease Branch; Immunization Branch; Electronic Disease Reporting, and Newcomer Health Program; and Operations Branch. The Division exists to ensure that the Department has the ability to effectively prepare for, monitor, detect, diagnose, investigate, and nimbly respond to all types of conditions, events and disasters that impact the public’s health.

The Work Unit:
The purpose of the Communicable Disease Branch is to monitor, investigate, and control epidemic and communicable diseases affecting the public health in Colorado, as required under Colorado statute including: invasive bacterial diseases; foodborne/enteric diseases; waterborne diseases; viral respiratory diseases; vaccine preventable diseases; healthcare-associated infections; tuberculosis; and zoonotic/vectorborne diseases.

What you will be doing...
This position exists to assist in performing surveillance for respiratory-associated hospitalizations (COVID-19, influenza, and RSV), which are reportable conditions in Colorado, by collecting medical, epidemiologic, and other data as well as managing health information. The position works closely with respiratory disease epidemiologists, other medical record abstractors, project/unit managers, and the Principal Investigator to determine priorities for data collection in order to meet changing and conflicting project objectives in a timely manner. This position applies knowledge of each of the conditions being studied and of medical records organization, related databases, medical terminology, diagnoses, tests, and medical information management procedures to assure comprehensive data collection and data quality. This position serves as a liaison between CDPHE and the staff at hospital medical records departments and other sources of data. The position serves as a resource to help with new surveillance officer training and case report form clarification. This position also assists with data validation and cleaning to ensure completeness and correctness of data.

RESP-NET Medical Record Abstraction
This position conducts enhanced case surveillance for COVID-19, RSV, and influenza-associated hospitalizations by conducting in-depth medical record reviews using standardized data collection forms to collect demographic, clinical, treatment, vaccination, and laboratory information. Staff in this role enter data into central databases and track reported cases and completion of record reviews, participate in data cleaning, request copies of medical records directly from hospitals when warranted (e.g., insufficient information in available electronic medical record), and help answer fellow medical record abstractor questions to assist others with record abstraction.

RESP-NET Case Ascertainment

• Identify COVID-19, influenza, and RSV-associated hospitalizations that are reported to CDPHE into EpiTrax to ensure they meet case definition. These reports may be received by several sources, including but not limited to COPHS, eCR, ELR, and the Reportal.
• Identify COVID-19, influenza, and RSV-associated hospitalizations that are reported to CDPHE via CHA discharge audits to ensure they meet case definition.
• Enter unreported or missing information reported by these methods into the communicable disease databases (EpiTrax, REDCap).

Data validation and Completeness
Based on lists provided by the CDC or project site staff or internal CDPHE staff, validate data that has been marked as possibly erroneous and complete or correct missing or erroneous data from record abstraction or data entry.

Qualifications

Residency Requirement:

This posting is only open to residents of the State of Colorado at the time of submitting your application.

Class Code & Classification Description:

C7C1IX

HEALTH PROFESSIONAL I

MINIMUM QUALIFICATIONS:

Experience Only:

Four (4) years of relevant experience* in disease reporting, epidemiology, health data management, health data analysis, medical chart abstraction or an occupation related to the work assigned to this position

OR

Education and Experience:

A combination of related education** in science, epidemiology, public health and/or relevant experience* in in disease reporting, epidemiology, health data management, health data analysis, medical chart abstraction or an occupation related to the work assigned to this position equal to four (4) years

Preferred Qualifications and Essential Competencies:

• Experience in collecting and entering data.
• Attention to detail
• Experience with communicable disease surveillance data.
• Experience abstracting information from electronic medical records using standardized case report form.
• Experience navigating a variety of electronic medical record platforms such as EPIC and PC 360.
• Experience working with databases such as REDCap or other disease surveillance systems.
• Experience in medical terminology

Conditions of Employment:

• Pursuant to CDPHE policy, a background check is required for all positions at CDPHE.
• Must be available in the event of an emergency, (e.g., bio-terrorist attack, chemical attack, disease outbreak or all hazards) and be required to report to work immediately at the regular or alternate location. During this time, travel restrictions may be in place.
• Must be available in the event of the activation of the Continuity of Operations Plan (COOP) and be required to report to work immediately at the regular or alternate location. During this time, travel restrictions may be in place.
• Employee may travel to hospitals, trainings, or conferences 1-3 times a year.
• Hybrid Position

Appeal Rights:

An applicant who has been removed from an employment list or removed from consideration during the selection process may request a review by the State Personnel Director.As an applicant directly affected by the results of the selection or comparative analysis process, you may file a written appeal with the State Personnel Director.

Review of the completed, signed and submitted appeal will be timely on the basis of written material submitted by you, using the official appeal form signed by you or your representative.

This form must be completed and delivered to the State Personnel Board by email at dpa_state.personnelboard@state.co.us within ten (10) calendar days from your receipt of notice or acknowledgement of the Department’s action.

For further information on the Board Rules, you can refer to 4 Colorado Code of Regulations (CCR) 801-1, State Personnel Board Rules and Personnel Director's Administrative Procedures, Chapter 8, Resolution of Appeals and Disputes, at spb.colorado.gov/board-rules.

Additional Information

Supplemental Information

A complete application packet must include:

1. A completed State of Colorado application.
2. Cover letter, explaining how you meet the required competencies and what makes you a good fit for this position.
3. If using education to qualify, a copy of your college/university transcripts. Transcripts must be attached to your colorado.gov/jobs application.
4. If you are a veteran, a copy of your DD214 attached to your colorado.gov/jobs application.

The Selection Process:

1. All applications that are received by the closing of this announcement will be reviewed against the Minimum Qualifications in this announcement. Candidates who meet the minimum qualifications proceed to the next step.
2. Colorado Revised Statutes require that state employees are hired and promoted based on merit and fitness through a comparative analysis process.

• Part of, or all of, the comparative analysis for this position may be a structured application review, which involves a review of the information you submit in your application materials by Subject Matter Experts (SMEs) against the preferred qualifications.

3. A top group, up to six candidates, will be invited to schedule an interview with the hiring manager.

E-Verify: CDPHE uses e-Verify, an Internet-based system, to confirm the eligibility of all newly hired employees to work in the United States. Learn more about E-Verify, including your rights and responsibilities.

ADAAA Accommodations:

The State of Colorado believes that equity, diversity, and inclusion drive our success, and we encourage candidates from all identities, backgrounds, and abilities to apply.

The State of Colorado is an equal opportunity employer committed to building inclusive, innovative work environments with employees who reflect our communities and enthusiastically serve them.

Therefore, in all aspects of the employment process, we provide employment opportunities to all qualified applicants without regard to race, color, religion, sex, disability, age, sexual orientation, gender identity or expression, pregnancy, medical condition related to pregnancy, creed, ancestry, national origin, marital status, genetic information, or military status (with preference given to military veterans), or any other protected status in accordance with applicable law.

Colorado Department of Public Health and Environment is committed to the full inclusion of all qualified individuals.

As part of this commitment, our agency will assist individuals who have a disability with any reasonable accommodation requests related to employment, including completing the application process, interviewing, completing any pre-employment testing, participating in the employee selection process, and/or to perform essential job functions where the requested accommodation does not impose an undue hardship.

If you have a disability and require reasonable accommodation to ensure you have a positive experience applying or interviewing for this position, please direct your inquiries to our ADAAA Coordinator, Daniel Mckenna at daniel.mckenna@state.co.us or call 303-692-6319.

Toll Free Applicant Technical Support: If you experience technical difficulty with the NEOGOV system (e.g.

uploading or attaching documents to your online application) call NEOGOV technical support at 855-524-5627 Mon-Fri between 6 am and 6 pm (Pacific Time).

Helpful hints: if you are having difficulty uploading or attaching documents to your application first- ensure your documents are PDF or Microsoft Word files, and second, close the document before you attempt to upload (attach) it.