REPOST County Administrative Assistant / 61012114

Full Job Description

Special Notice: This is a REPOST -- Previous applicants need not re-apply for this position.

Do you have a passion to provide meaningful contributions to your community? Would you like to be part of an organization whose central mission is helping to protect, stabilize and strengthen the lives of South Carolina's children, families, and vulnerable adults? If so, the SC Department of Social Services has the right job opportunity for you!

Job Duties:

The County Administrative Assistant directs and coordinates activities associated with fiscal management, service delivery support management, and other administrative procedures.

To supervise (2) Admin. Specialist IIs and report directly to the County Director on all Administrative functions.

To act as Security Officer for the building & perform personnel matters; to include USERIDS, Vacancy Request with usage of NEOGOV system, complete New Hire Orientation and upload documents in the ONBASE system, maintain employee records, relations, actions and leave, To be responsible for all equipment & purchase of new equipment.

Supervises and monitors Administrative Personnel (2) who are responsible for providing support to staff by ensuring that all administrative duties are completed timely and accurately.

Implements agency policies and develops administrative procedures for all clerical support of social services programs & activities.

Supervises & monitors retention control, transfer and destruction of records. Initiates transfer of records to Central Records Depository.

Serves as backup receptionist and registrar in the absence of administrative personnel. Serves as switchboard operator along with other clerical staff. Serves as Economic Services Advocate Assistant.

Act as Human Resources Liaison for the county office: Duties include but not limited to: Onbase- upload initial documents for New Hire & start a workflow and complete process from beginning to end; complete new hire orientation; assist staff with workers compensation request and coordinate with state office; assist staff with filing of FMLA and coordinate with state office; Maintain personnel files for county office; Ensure that position descriptions are kept up to date.

Other human resources liaison duties as deemed necessary by county director and State Office HR. Complete & update EPMS for each employee. Ensure that they are sent via OnBase in a timely manner.

Responsible for coordinating the preparation, maintenance and execution of all fiscal records & operations, develops budget requests & monitors compliance with approved budgets for the county office.

Monitors and/or assume responsibility for the following activities: equipment procurement, maintenance of data management of SNAP & TANF recoupment.

Compiles & prepares requisitions for supplies, stocks, disburses and maintains appropriate inventory control for the county office.

Assists County Director with special administrative assignments as needed to include internal audits, civil rights review, DSNAP Plan, county annual report, staff meetings, employee relations, etc.

Attends meetings/trainings on matters concerning business management and/or economic services policy implementation and ensure implementation on the county level.

Works as a team member with the county director & other managers to ensure the effectiveness & efficiency of the county office as we represent & further the agency’s mission, visions and goals.

Assist Economic Services Supervisor as needed.

• Monitors maintenance of facility, equipment, directs & requests necessary repairs, upkeep & security of the office.

• Performs job delivery and/or performance with positive/ appropriate customer service delivery to clients, the public and co-workers as an integral requirement.

• Promotes and maintain positive agency communications with local service providers, law enforcement, county personnel, state office, contract providers, vendors, other DSS county offices & community partners.

• Performs emergency welfare services to include American Red Cross Sheltering and Disaster SNAP services as directed; performs other related duties as required.

Requirements

A High School Diploma and work experience that is directly related to the area of employment.

A Bachelor's Degree may be substituted for the related work experience.

Additional Information

This application for employment with the SC Department of Social Services must be completed in its entirety. A resume may be included; but shall not be substituted in lieu of the completion of this application in part or in whole. "See Resume" is not acceptable information for the completion of any part of the requirements of this application. If such is submitted, this employment application will be considered incomplete and may not be forwarded as eligible for consideration to hiring managers.

Must have a drivers license; ability to access 4/5 drawer file cabinets and/or various filing systems; ability to enter information into computer; and ability to lift up to 30 pounds. Able to type 35 wpm.

If you certify, by completion and submission of this application, that you possess educational credentials that qualify you for the available DSS positions, you will be required to provide a certified official transcript, if you are selected for job offer.

The South Carolina Department of Social Services offers an exceptional benefits package that includes:

• Health, Dental, Vision, Long Term Disability, and Life Insurance for Employee, Spouse, and Children
• 15 days annual (vacation) leave per year
• 15 days sick leave per year
• 13 paid holidays
• Paid Parental Leave
• State Retirement Plan and Deferred Compensation Programs

Division: Administration / Barnwell County