Registrar Advisor

Full Job Description

Engineering a world of possibilities

Colorado School of Mines has over 150 years of experience in all aspects of the critical minerals life cycle. We believe that securing sustainable and reliable supplies of these resources is essential for the future of technology, energy, and national security. The Program Coordinator Critical Minerals Strategy and Advancement team supports the role of the Executive Director Critical Minerals Strategy and Advancement, who leads the University’s work in this vital field. This position will be a support in forging national partnerships, positioning Mines to help policy makers, industry, and society close the many gaps in our critical minerals supply chain, increasing Mines’ visibility, and attracting resources to grow the faculty and programs working in this space.

Requirements

The OpportunityThe Office of the Registrar welcomes applications for the Registrar Advisor at Colorado School of Mines.

Reporting to the Associate Registrar for Advising & Operations, the Registrar Advisor provides student services advising and support to prospective and current students, faculty, staff, and alumni.

The office consists of three functional areas: Records & Registration, Systems, and Transfer & Compliance.

This position works independently to research, plan, coordinate, implement, manage, and communicate all central registrar functions, including student records, registration, and degree processing.

Leveraging broad knowledge of degree requirements, registration policies and procedures, and strong collaborative relationships with advisors, administrators, and faculty, the Registrar Advisor serves as a front-line resource for students navigating their academic programs and for faculty implementing innovative curricula and courses.

The Registrar Advisor works closely with Senior Registrars and fellow Advisors to analyze, develop, and improve procedures that support transparent, effective management of office operations and delivery of high-quality, direct customer service.

The position has broad authority to make procedural decisions regarding applicant verification and may recommend or implement related system or technology changes.

The role independently responds to external agencies, determines when students should be directed back to their academic departments for guidance, and communicates policy-related hardships to campus partners.

Regular communication, training, and advising of Registrar staff, prospective students, current students, faculty, and administrators is expected.

The Registrar Advisor also represents the unit externally as needed. Accurate, timely, diplomatic, and consistent communication with all stakeholders is essential.

The position handles confidential and sensitive information with discretion in accordance with state and federal laws.

Additional responsibilities include independently training faculty and staff on Registrar processes and policies, communicating with students and alumni, collaborating with vendors and peer institutions, and creating and maintaining materials and web content that support the Registrar Advisor role.

Responsibilities

Records and Registration Management (60%)

Work directly with current and prospective Mines students, advisors, and program directors on all manner of enrollment, records, and degree topics.

In this role, position must have broad understanding of institutional and programmatic degree requirements so that she/he can provide timely advice to students and faculty as they navigate the institution’s policies and procedures related to student progress toward degree, graduation, creation of new degree programs, etc.

Student populations include those enrolled in undergraduate and graduate programs located both in residence on campus and online.

Enforce institutional standards while working independently to interpret acceptable variations from policy to appropriately resolve issues as they arise.

Develop and implement new procedures and systems to effectively serve Mines constituents. Assist students and campus advisors with technology questions related to Registrar services.

Support and assist students, faculty, advisors, and administrators with activities related to grading, registration, and student records management.

Compliance Management (20%)

Primary management of student records, in accordance with FERPA, including but not limited to, transcript requests, verifications of enrollment, receipt of grades, address data entry, and ongoing academic record maintenance.

Determine the processes and coordinate the records management for all active and former student files.

Track, audit, and communicate degree requirements and progress toward degree for all students.

Review and process degree conferral (including requirement fulfillment, degree processing, and diplomas) and work collaboratively with office staff and Academic Affairs to produce a successful commencement ceremony.

Customer Service Support (10%)

• Provide assistance and responses to student, faculty, advisor, and staff phone, email, and in-person requests for information related to Registrar Office functions including, but limited to Registration, Grading, Curriculum Updates, Transcripts and Certifications, Degree Audit Evaluations, and Graduation clearance.

• Attend regularly scheduled meetings on campus or remotely when available.
  
  

Special Projects and Registrar Office Representation (5%)

• Lead one-time special projects to support programs and Registrar Advisorinitiatives. Attendmeetings to represent the Office of Registrar with all campus partners.
  
  

Other Duties as Assigned (5%)

• Other duties as assigned to meet the objectives goals of the program and/or Mines.

Total Rewards

Annual salary rate: $57,784 – $61,159

Mines takes into consideration a combination of candidate’s education, training and experience as well as the position’s scope and complexity, the discretion and latitude required in the role, work location, and external market and internal value when determining a salary level for potential new employees.

Colorado School of Mines offers a robust portfolio of benefits for all employees. For this role, that includes:

• Flexible health and dental care options

• Generous sick/vacation time: 13 paid holidays per year – including a week-long winter break for entire campus

• Fully vested retirement plan on first day of employment, with generous employer contribution (12%)

• Tuition benefits (6 credits per year for employees, 50 percent discount for dependents)

• Free RTD Ecopass for regional bus and light rail transportation
  
  

All Mines employees also have access to discount programs through the State of Colorado and free tickets for Mines Athletics home games, as well as access to the state of the art Recreation Center (fitness classes and training, swimming pool and more) and equipment rentals through the Outdoor Rec Center.

We are proud to have recently opened an on campus daycare center. For more details about benefits at Mines, visit mines.edu/human-resources/benefits.

How to Apply:

Review of applications will begin on April 20th and continue until filled. Applicants must complete an online application (personal information, demographic information, veteran status) and upload the following:

• Resume

• Letter of interest with description of qualifications

Apply at: https://mines.wd1.myworkdayjobs.com/en-US/Mines_Careers/details/Registrar-Advisor_JR108347Applicants will notice on the application form, there is only one location to upload all required materials.

Further, once submitted, the applicant will not be able to edit their application. Applicants may submit their application as one combined document or as separate documents.

Successful completion of a background investigation is required for this position. This posting may be used to fill multiple openings.

Contact Kathleen Feighny in HR with any questions at kfeighny@mines.edu. We appreciate your interest in Mines!

Successful completion of a background investigation is required for this position.

Qualifications

Additional Information

About Mines & Golden, CO

When the world looks for answers, the world looks to Mines.

Colorado School of Mines is a top-ranked public university solving the grand challenges facing our society, particularly those related to the Earth, energy and the environment.

Founded in 1874 with specialties in mining and metallurgy, Mines’ scope and mission have continually expanded to meet the needs of industry and society. Today, we are the No.

36 public university in the nation, recognized for our innovation and undergraduate teaching in science, technology engineering and math (U.S. News and World Report, 2025).

Mines graduates are change makers, boundary breakers and problem solvers. Since our earliest days, a Mines education has been and continues to be a transformational opportunity, with one of the strongest returns on investment out there for talented STEM students of all backgrounds.

At the same time, Mines faculty members are pushing their fields in new directions, whether that’s manufacturing, space resources, quantum engineering, carbon capture or more.

Mines was recently classified as a R1 “Very High Activity” research institution by Carnegie, a notable feat for any university but particularly one of our size.

That size – roughly 8,200 undergraduate and graduate students – also translates to a close-knit campus community, where employees have opportunities to get involved in multiple ways, continued professional learning is valued and everyone can make an impact.

Community Alliance groups bring together employees for professional development, networking, and community involvement, and all Mines employees also have access to the wealth of activities happening every day on campus – nationally-renowned speakers, special events and Mines traditions like Engineering Days, just to name a few.

And don’t get us started on our hometown.

We are located in the heart of Golden, Colorado --with its charming historic downtown and nearby hiking trails – and in close proximity to all that Denver and the Rocky Mountains have to offer.

That includes the sunny, high-altitude climate and outstanding outdoor recreation opportunities that make the Denver area an ideal place to live, work and play.

Are you looking for an inspiring, mission-driven workplace where you can contribute to solving the world’s problems and educating the next generation of change makers?

Are you an individual who values a community where our individual perspectives and experiences enrich the educational and work experience?

Look to Mines.

Additional Information and Reasonable Accommodation Requests

It is the intent of Mines to comply with the applicable requirements of the Americans with Disabilities Act and the Americans with Disabilities Act Amendments Act of 2008, and their implementation rules and regulations, in support of equal opportunities for qualified applicants with disabilities.

To meet this goal, Mines will make reasonable accommodations during the employment selection process and within our working environment.

If you are a qualified individual with a disability or a disabled veteran, you may request a reasonable accommodation if you are unable or limited in your ability to access job openings or apply for a job on our site as a result of your disability.

You can request a reasonable accommodation by contacting our Human Resources team at hr@mines.edu or 303.273.3250 for assistance.

Equal Opportunity

Colorado School of Mines is committed to equal opportunity for all persons.

Mines does not discriminate on the basis of age, sex, gender (including gender identity and gender expression), ancestry, creed, marital status, race, ethnicity, religion, national origin, disability, sexual orientation, genetic information, veteran status or current military service.

Further, Mines does not retaliate against community members for filing complaints regarding or implicating any of these protected statuses.

Mines’ commitment to nondiscrimination, equal opportunity and equal access is reflected in the administration of its policies, procedures, programs and activities and in its efforts to achieve a talented student body and workforce.

Through its policies, procedures and resources, Mines complies with federal law, Colorado state law, administrative regulations, executive orders and other legal requirements to prevent discrimination (including harassment or retaliation) within the Mines campus community and to address potential allegations of inequality or concerns for safety.