Records Technician III -02/25/26

Full Job Description

This position is only open to current, permanent residents of the State of Colorado.

Be BOLD and make a real difference...

The State of Colorado strives to create a Colorado for All by building and maintaining workplaces that value and respect all Coloradans through a commitment to equal opportunity and hiring based on merit and fitness.

The State is resolute in non-discriminatory practices in everything we do, including hiring, employment, and advancement opportunities.

We are committed to increasing the diversity of our staff and providing culturally responsive programs and services. Therefore, we encourage responses from people of diverse backgrounds and abilities.

Do you desire a career that provides you with opportunities to improve the world around you?

The Colorado Department of Public Health and Environment (CDPHE) is seeking diverse individuals from all backgrounds to apply for a career position that makes a direct impact on improving the lives of Colorado citizens.

Our mission is to advance Colorado's health and protect the places we live, work, learn, and play.

Our vision is to create a healthy and sustainable Colorado where current and future generations thrive.

If your goal is to build a career that makes a difference, consider joining the dedicated people of the Colorado Department of Public Health and Environment.

Our tobacco-free campus offers free parking and is conveniently located near RTD bus lines, Glendale City Set, and the Cherry Creek bike path.

In addition to a great location and rewarding, meaningful work, we offer:

• Employee wellness programs and facilities

• Extensive internal professional development opportunities on a wide variety of subjects

• Bike to work programs, including access to storage lockers and bike racks

• Distinctive career advancement opportunities throughout the State system

• Strong, yet flexible retirement benefits including a choice of the PERA Defined Benefit Plan or the PERA Defined Contribution Plan, plus optional 401K and 457 plans

• Medical and dental health plans

• Paid life insurance

• Short- and long-term disability coverage

• 11 paid holidays per year plus generous personal time off

• Mentoring program with opportunities for mentors and mentees

• Tuition assistance for college level courses including Masters degree programs

• Excellent work-life programs, such as flexible schedules, and

• A variety of employee resource groups

Some positions may qualify for the Public Service Loan Forgiveness Program. For more information, go to:

https://studentaid.gov/manage-loans/forgiveness-cancellation/public-service

Requirements

The Work Unit

The Records Center exists within the Administration Program in the Hazardous Materials and Waste Management Division (HMWMD) to manage the HMWMD official state records which are required by the Division's primary mission in a central depository environment. Records management includes creation, maintenance, use, storage, retrieval, timely destruction and security functions of such records which are accessed by multiple users within the Division and the Department of Public Health and Environment, other governmental agencies and the public.

What you will be doing

This position processes electronic and hard copy documents, responds to records requests, remediates document for digital accessibility, and assists in digitization projects.

Monitors shared email inboxes for electronic records to import. Imports documents into the OnBase electronic document management system.

Researches records requests to provide documents, data, and information. Processes documents for assistive technology accessibility. Converts documents to appropriate filetypes as required.

Indexes documents with correct keywords according to program, unit, and document type specifications.

Researches documents that require corrections to determine the appropriate document type and indexing information.

Coordinates with staff and external entities as necessary to confirm or clarify information.

Assists in large scanning projects by preparing documents for transfer to offsite vendor, creating andmaintaining tracking data, and updating metadata on documents to reflect file locations.

Qualifications

Residency Requirement: This posting is only open to residents of the State of Colorado at the time of submitting your application.

An applicant may meet the minimum qualifications for this job in one of two ways: They may qualify through their work experience alone or through a combination of education and work experience.

Experience Only:

Three (3) years of experience managing hard copy and digital documents in an electronic management system.

OR

Education and Experience:

A combination of related education in Library and information Science or related information degree and/or one year of relevant experience in an occupation related to the work assigned equal to three (3) years

This experience must be substantiated in the Work Experience section of your application. “See Resume” will not be accepted.

PREFERRED QUALIFICATIONS

In addition to the minimum requirements, the successful candidate in this position will have the following experience:

• Experience prepping and scanning documents and managing electronic records in a high volume setting;
• Tech savvy and well-versed with software and web-based applications;
• Knowledgeable and highly proficient in Google applications, specifically Gmail, Docs, Sheets, and Google drive;
• Experience working with Adobe PDFs and image files;
• A high degree of accuracy with a keen attention to details;
• Experience with or understanding of digital accessibility as it relates to electronic documents;
• Someone with a positive attitude about learning new technical skills
• Ability to work independently multitask, prioritize work activities, set goals and objectives, use time efficiently, integrate changes smoothly;

Additional Information

A complete application packet must include:

• A completed State of Colorado application.

• A cover letter.

• If using education to qualify, a copy of your college/university transcripts. Transcripts must be attached to your colorado.gov/jobs application.

• If you are a veteran, a copy of your DD214 attached to your colorado.gov/jobs application.

E-Verify: CDPHE uses e-Verify, an Internet-based system, to confirm the eligibility of all newly hired employees to work in the United States. Learn more about E-Verify, including your rights and responsibilities.

ADAAA Accommodations:

The State of Colorado believes that equity, diversity, and inclusion drive our success, and we encourage candidates from all identities, backgrounds, and abilities to apply.

The State of Colorado is an equal opportunity employer committed to building inclusive, innovative work environments with employees who reflect our communities and enthusiastically serve them.

Therefore, in all aspects of the employment process, we provide employment opportunities to all qualified applicants without regard to race, color, religion, sex, disability, age, sexual orientation, gender identity or expression, pregnancy, medical condition related to pregnancy, creed, ancestry, national origin, marital status, genetic information, or military status (with preference given to military veterans), or any other protected status in accordance with applicable law.

Colorado Department of Public Health and Environment is committed to the full inclusion of all qualified individuals.

As part of this commitment, our agency will assist individuals who have a disability with any reasonable accommodation requests related to employment, including completing the application process, interviewing, completing any pre-employment testing, participating in the employee selection process, and/or to perform essential job functions where the requested accommodation does not impose an undue hardship.

If you have a disability and require reasonable accommodation to ensure you have a positive experience applying or interviewing for this position, please direct your inquiries to our ADAAA Coordinator, Daniel Mckenna at daniel.mckenna@state.co.us or call 303-692-6319.

Toll Free Applicant Technical Support: If you experience technical difficulty with the NEOGOV system (e.g.

uploading or attaching documents to your online application) call NEOGOV technical support at 855-524-5627 Mon-Fri between 6 am and 6 pm (Pacific Time).

Helpful hints: if you are having difficulty uploading or attaching documents to your application first- ensure your documents are PDF or Microsoft Word files, and second, close the document before you attempt to upload (attach) it.