Purchasing Assistant-Environmental Protection-Various Locations

Full Job Description

***This job opportunity is not in the classified service and is not covered by the West Virginia Division of Personnel merit system. ***

Purchasing Assistant

West Virginia Department of Environmental Protection

Division of Land Restoration

Procurement Unit

Office location will be one of below:

601 57th Street, Southeast, Charleston, WV 25304

1000 Technology Drive, Suite 3220, Fairmont, WV 26554

1159 Nick Rahall Greenway, Fayetteville, WV 25840

47 School Street, Suite 301, Philippi, WV 26416

This position is classified exempt; therefore, does not fall under the classified service.

We welcome you to join our team where we value work/life balance and diversity.

We offer a great benefits package that includes 12 paid holidays, insurance and flexible benefits, ample annual and sick leave accrual, flexible work schedules, an Employee Assistance Program, Wellness Initiatives, an optional 457 defined contribution retirement savings plan and more.

Click here for more information on benefits

If you want to be a part of this innovative team, apply today.

Under supervision of the Procurement Supervisor, this position provides procurement support services for the Department of Environmental Protection; Division of Land Restoration (DLR).

Provides administrative and procurement services for the Land Closure Assistance Program (LCAP), Office of Environmental Remediation (OER), Office of Special Reclamation (OSR), and the Office of Abandoned Mine Lands (AML).

Duties include:

Will maintain DLR Procurement & DLR project records in the electronic filing system and manage archived documents by auditing files for duplications and misfiled documents.

Will audit the electronic filing system for discrepancies to ensure the integrity of records. Will redact or destroy confidential and outdated files in accordance with the record retention policy.

Will assist inventory coordinators by tracking inventory items. Will track and maintain office supply and equipment inventory. Prepares purchase requests for stock items when supplies are needed.

Assists DLR staff with preparing purchase requests. Documents & tracks all purchase requests in the Procurement Management System.

Will review invoices for accuracy and prepare coding sheets for signature. Will obtain approval signatures for various procurement documents such as invoices, purchase requests and receiving reports.

Documents & tracks all invoices in the Procurement Management System. Will pay invoices on PCard and submit invoices for payment to Accounts Payable.

Will be responsible for administrative duties such as answering and screening routine phone calls, maintaining email lists, preparing routine correspondence and form letters, preparing fillable forms and spreadsheets, scheduling meetings, trainings, and interviews.

Will pay invoices and make DLR purchases on PCard. Will make travel arrangements for staff and schedule conference rooms, hotels and rental vehicles for DLR staff using PCard. Will reconcile all PCard transactions in accordance with all policies and procedures.

Will assist with processing, researching, reviewing and responding to FOIA requests for DLR. Will be the backup contact for questions, complaints and emergency calls and distribute them to appropriate DLR offices. Logs and determines priority of calls and notifies proper staff.

Will publish legal ads for NPDES permit actions. Will track and distribute affidavits for publication. Employee will prepare fee transfers and submit them to accounts payable for payment.

Will receive, date stamp, distribute and log mail and packages received via mail room, and process outgoing mail, packages and certified letters.

Notes:

• To successfully perform the duties of this position, the candidate should be proficient in various office systems such as Microsoft Word, Excel, and Google Workspace.
• Regular attendance is an essential part of this position.
• Qualifying applicants will be required to complete an internet-based profile assessment to compare the applicant's thinking and reasoning skills, behavioral traits and the occupational interests against the traits determined to be important to the posted position.
• All new employees that are involved with Specific DEP programs subject to the Surface Mining Control and Reclamation Act (SMRCA) of 1977 must file prior to final appointment and annually thereafter, a Statement of Employment and Financial Interest (OSM 23).

Click The APPLY Link To Apply Online.

INSTRUCTIONS TO APPLICANT:

You must submit an application for each position of interest.

Your complete work history is used to qualify you for positions. Please be as detailed as possible and list all of your past employment in the Work Experience section of your application or you may attach it to your application with a resume.

If you have not previously submitted a copy of your official transcript or diploma, or licensure or training earned, you may attach it to your application or email it to applicantservices@wv.gov

If you have already submitted copies of these documents with other applications, please do not resubmit. You may contact Staffing & Recruitment at 304-414-1852 if you have any questions.

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Qualifications

Training: Graduation from a standard high school.

Experience: Two years full-time or equivalent part-time paid clerical experience which included familiarity with purchasing.

***Your complete work history is needed to qualify you for positions. Please be as detailed as possible and list all of your past employment.***