PURCHASING AGENT (OA)

Full Job Description

About the position: This position is Non-appropriated Fund (NAF) and will be assigned to the 92 FSS, Resource Management, Fairchild AFB.

Primary purpose of this position is to acquire a wide range of standard equipment, supplies, or services typically obtained through open market procedures or through orders against established contracts using simplified acquisition procedures.

This is a Regular Full time position; guaranteed 35-40 hours per week; depending on the needs of the facility. Who May Apply: Open to everyone.

Applicants will be categorized by preference(s) and/or priority consideration eligibilities.

An applicant's eligibility will be determined based on eligibility claimed in the questionnaire and proof of eligibility MUST be provided with application by the closing date, 03/30/2026 Business Based Action, Military Spouse Preference, Outside Applicant Veteran, Spouse/Widow/Parent of Veteran, and Transition Hiring Preference In order to qualify, you must meet the experience requirements described below.

Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religious; spiritual; community; student; social).

You will receive credit for all qualifying experience, including volunteer experience.

Your resume must clearly describe your relevant experience; if the position allows for qualifying based on education, your transcripts will be required as part of your application.

Qualifying Experience: Progressively responsible experience which provided the applicant general knowledge of procedures, regulations, and practices common to NAF purchasing program.

Must have specialized knowledge of procedures, and techniques relating to the purchase of a wide variety of commercial as well as some technical items.

Knowledge of vendor sources and of common business practices relating to mechanics of purchasing.

Knowledge of solicitation and purchasing methods to make purchases under established contracts and standardized specifications of statements of work.

Knowledge of price evaluation techniques to assess price reasonableness using well established references.

Must have experience in work which provided a general knowledge of double entry accounting procedures and techniques; knowledge of procedures used to enter, modify, retrieve and delete information in an automated general ledger system; and the ability to analyze the interrelationship of accounts that are affected by varied transactions.

Progressively responsible experience in the receipt, disbursement, examination, deposit, custody, and other processing of cash items when this includes (1) direct handling of cash items and, (2) use of cash accountability control methods.

Must be familiar with personal computer applications such as Windows, MS Word, Excel, and the Internet. Ability to communicate effectively, both orally and in writing. Major Duties:

Reviews purchase requests from activities in terms of compliance with administrative requirements and adequacy of information.

Determines procurement source; local, Air Force Non-Appropriated Fund Purchasing Office (AFNAFPO) or the Servicing Contract Office (SCO).

Develops source list of responsible supplies from established lists, history files, catalogs, newspapers, etc.

Determines procurement method based on such factors as procurement history, urgency of need, estimated cost, and applicable directives.

Prepares request for quotation to obtain quotes for small purchases and contracts. Verifies and abstracts information from vendors for orders or contracts. Reviews offers for compliance.

Negotiates with vendors on a variety of issues, such as price breaks, accelerated delivery, reduction of service charges, etc. Prepares documentation for award.

Issues purchase/delivery orders, Blanket Purchase Agreements (BPAs), Individual Service Contracts, Concessionaire Contracts, and other contracts and agreements within the limits of contracting officer's warrant.

Responsible for post award administration. Administers contracts, orders, agreements, and modifications, including follow-up.

Gathers, monitors, and maintains data related to purchasing, prepares reports and responds to inquiries.

Uses automated systems to input purchase requests, issues orders, request for quotations (RFQ), and other purchasing associated information.

Secondary duties of this position include the performance of some accounting duties using double-entry accrual accounting methods in order to maintain a combination of journals and ledgers.

Documents may include purchase orders, vouchers, payrolls, property record, etc., which are complicated by discounts, partial payments, etc.

Helps maintain double-entry bookkeeping journals and subsidiary ledgers, posting entries to establish accounts.

Prepares monthly balances, reconcile accounts, and transcribes to general ledger for closeout of all accounts.

Performs receiving and disbursing cashier duties, Responsible for receiving and processing deposits from all activities. Performs other related duties as assigned.

If interested in applying for this position you may preview the online application: https://apply.usastaffing.gov/ViewQuestionnaire/12917639