Purchasing Agent

Full Job Description

This position is being filled under the Direct Hire Authority (DHA) for Military Spouses outside the United States (US).

About the Position: The incumbent coordinates supportive duties as a Command Purchase Agent under the Government-wide Commercial Purchase Card Program for the Material Management Department, U.S.

Naval Hospital, Yokosuka and its supported Branch Health Clinics. ACCESS TO MEDICAL AND DENTAL CARE IN JAPAN IS EXTREMELY LIMITED. Please see Additional Information section below.

Who May Apply: To be eligible for consideration you must meet the definition of the Direct Hire Authority for Military Spouses outside the United States.

You may be eligible for this hiring category if you are the spouse of a member of the Uniformed Service at a location outside the United States and you meet all of the following conditions: You and your sponsor were married prior to the date authorizing the relocation (Permanent Change of Station (PCS)) to a foreign duty station; and You have arrived at the foreign duty station identified on your sponsor's PCS orders; and You reside with your sponsor at the foreign duty station; and The position you are applying to is within the same commuting area as your sponsor's permanent duty station (as listed on the PCS orders).

In order to qualify, you must meet the education or experience requirements described below.

Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religious; spiritual; community; student; social).

You will receive credit for all qualifying experience, including volunteer experience.

Your resume must clearly describe your relevant experience; if qualifying based on education, your transcripts will be required as part of your application.

Additional information about transcripts is in this document.

Specialized Experience: One year of specialized experience which includes entering or reviewing inventory using an electronic database, providing customer service to internal customers or vendors, and reviewing purchase reports for accuracy.

This definition of specialized experience is typical of work performed at the next lower grade/level position in the federal service (GS-04).

OR Education: Four years of education above the high school level obtained in an accredited business, secretarial or technical school, junior college, college or university.

OR Combination of Education and Experience: A combination of education and experience may be used to qualify for this position as long as the computed percentage of the requirements is at least 100%.

To compute the percentage of the requirements, divide your total months of experience by 12. Then divide your semester hours of education beyond two years (total semester hours minus 60) by 60.

Add the two percentages. Major Duties:

• Procure supplies and services up to a limited threshold using various contracting methods, including Purchase and Delivery orders, and the Government Purchase Card.
• Review purchase requests and initiates orders for supplies and services.
• Evaluate quotations received by considering quoted price, transportation and handling charges, delivery date, applicable discounts, packaging, packing and method of shipment.
• Coordinate with vendors to resolve issues to include non-delivery of supplies or nonperformance of services and investigates shortages, overages, and substitutions.
• Oversee the Governmentwide Commercial Purchase Card program, reviewing forms for accuracy, monitoring training requirements, and serving as a contact for regulations.