Lead Purchasing Agent

Full Job Description

The position serves as a Lead Purchasing Agent for the Logistics Service at the Malcom Randall Department of Veterans Affairs Medical Center and supported catchment area.The Lead Purchasing Agent is responsible for issuing, reviewing and or procuring prescribed items to Veterans in compliance with VHA guidelines and directives and leading a team of Purchasing Agents.

The work requires knowledge of policies and procedures for delivery orders and small purchases.

To qualify for this position, applicants must meet all requirements by the closing date of this announcement, 01/23/2026.

Time-In-Grade Requirement: Applicants who are current Federal employees and have held a GS grade any time in the past 52 weeks must also meet time-in-grade requirements by the closing date of this announcement.

For a GS-07 position you must have served 52 weeks at the GS-06. The grade may have been in any occupation, but must have been held in the Federal service.

An SF-50 that shows your time-in-grade eligibility must be submitted with your application materials.

If the most recent SF-50 has an effective date within the past year, it may not clearly demonstrate you possess one-year time-in-grade, as required by the announcement.

In this instance, you must provide an additional SF-50 that clearly demonstrates one-year time-in-grade.

Note: Time-In-Grade requirements also apply to former Federal employees applying for reinstatement as well as current employees applying for Veterans Employment Opportunities Act of 1998 (VEOA) appointment.

You may qualify based on your experience and/or education as described below: Specialized Experience: You must have one year of specialized experience equivalent to at least the next lower grade GS-06 in the normal line of progression for the occupation in the organization.

Examples of specialized experience would typically include, but are not limited to: Procuring supplies and services to meet the purchase, rental, or lease needs of an organization; assisting in training new employees and answering questions on purchasing/procurement procedures, policies, etc.; purchasing various equipment, supplies, and services through the use of a purchase card; working with medical staff to determine procurement needs and priorities; resolving a variety of shipment, payment, or other discrepancies in support of procurement programs and operations; and, assembling and/or summarizing information from files and documents as required to create reports utilizing automated computerized supply/inventory management systems and Microsoft Office software programs such as MS Word and Excel.

You will be rated on the following Competencies for this position: Customer Service (Clerical/Technical) Decision Making Manages and Organizes Information Manages Resources Reasoning (Clerical/Technical) Technical Competence Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religions; spiritual; community; student; social).

Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment.

You will receive credit for all qualifying experience, including volunteer experience. Note: A full year of work is considered to be 35-40 hours of work per week.

Part-time experience will be credited on the basis of time actually spent in appropriate activities.

Applicants wishing to receive credit for such experience must indicate clearly the nature of their duties and responsibilities in each position and the number of hours a week spent in such employment.

Physical Requirements: Requires some physical effort such as standing, sitting, walking, or bending. There are no special physical demands.

For more information on these qualification standards, please visit the United States Office of Personnel Management's website at https://www.opm.gov/policy-data-oversight/classification-qualifications/general-schedule-qualification-standards/.

Major Duties:

Duties Include: Explains assignments, projects, problems to be solved, etc.as well as deadlines.

Distributes and balances the workload among employees in accordance with established workflow, skill level or job specialization and assures timely accomplishment of assignments.

Coaches Purchasing Agents on the selection and application of problem-solving methods and techniques, provides advice on work methods, practices and procedures.

Maintains awareness of the status and progress of work, makes day-to-day adjustments to align with established priorities and goals.

Assistances the supervisor on problems that may arise, such as backlogs. Estimates and reports on expected time of completion of work.

Instructs Purchasing Agents in specific tasks and job techniques and make available written instructions, and reference materials.

Identifies training needs and gives on the job training to new Purchasing Agents in accordance with established procedures and practices.

Maintains current knowledge and answers questions of Purchasing Agents on procedures, policies, directives, or other guidelines as necessary and obtains needed information, resources, use of overtime, or decisions from supervisor on problems that come up.

Reviews completed work to see that supervisor instructions on work sequence, procedures, methods and deadlines have been met. Checks on work in progress or spot checks work not requiring review.

Monitors working conditions to ensure work environment is safe. Facilitates team building and consensus decision-making. Resolves simple, and informal complaints within section.

Approves leave for a few hours or for emergencies. Reports to supervisor on performance, progress and training needs of Purchasing Agents, and on behavior problems or issues.

Recommends team members for projects.

Provides information to supervisor as requested concerning tour of duty changes, promotions, reassignments, recognition of outstanding performance, and personnel needs Performs other duties as assigned.

Work Schedule: Full-Time, Monday-Friday, 8:00am-1630pm, In addition to the assigned tour of duty, an assigned rotation for On-Call and Disaster Schedule for Essential Personnel may be required to meet minimum staffing requirements and service needs.

Schedule subject to change to meet the needs of the service and/or agency.

Position Description/PD#: Lead Purchasing Agent/PD99879S Relocation/Recruitment Incentives: Not Authorized Critical Skills Incentive (CSI): Not Authorized Permanent Change of Station (PCS): Not Authorized