Public Records Analyst - Management Analyst 3 - Permanent - 2026-01866

Full Job Description

Title- Public Records Analyst

Classification- Management Analyst 3 (MA3)

Job Status- Full-Time/Permanent

WDFW Program- Information Technology Program - Public Records Unit
Duty Station- Olympia, Washington – Thurston County

Hybrid/Telework- The selected candidate may be able to telework/work remotely up to four (4) days per week at the discretion of the supervisor. The successful candidate must be available to report to the duty station as needed.

Learn more about being a member of Team WDFW!

Photo Caption: Bull Elk moving on – Photo Credit: Debbie Smith

We are seeking a highly organized decision maker with strong attention to detail to serve as our newest Public Recrods Analyst!

This position will receive and assign public records requests, conduct record audits, and utilize their strong interpersonal skills when working alongside the agency Public Record Coordinators.

Creative problem solving is key, as well as understanding of Boolean search parameters, and our ideal candidate will utilize both in this role. If this sounds like an opportunity that would interest you, we encourage you to apply!

What to Expect-

Among the varied range of responsibilities held within this role, the Public Records Analyst will,

• Receive and interpret public records requests from public and private citizens for Department.
• Assign public records requests to program FRA2/3 known as Public Records Coordinators.
• Review program-level Forms and Records Analysts 2/3 known as Public Records Coordinators records productions for quality, relevance, and consistency.
• Conduct high volume records review to ensure quality and adequacy of search and records production.
• Serve as liaison between Department and public and private citizens via direct communication and response with requested records.
• Analyze and interpret case law, statutes, and administrative rules for application of exemptions to records with potential sensitive information.
• Consults with PRO, AGO, management, Public Records Coordinators and program staff in the management of public records requests, optimize searches to mitigate legal risk and improve search efficiency.
• Works with the Public Records Officer to design response and appropriate workflow and search for complex or high-risk public records requests. Consults with affected programs to provide advice and guidance on PRA compliance.
• Interprets language of public records request to determine search terms for agency-wide electronic records search.

Working Conditions:

Work Setting, including hazards: Work is generally performed in an office setting; position requires extensive computer use and desk work.

Schedule (i.e., hours and days): This position normally works 8:00am-5:00pm, Monday-Friday but may be required to work occasional weekends and evenings, depending on workload. Some overtime may be required on short notice.

Travel Requirements: Some travel may be required throughout the State.

Tools and Equipment: Computer hardware & software; general office equipment.

Customer Interactions: Frequent interaction with members of the public and with WDFW staff.

Qualifications:

Required Qualifications:

or

Plus:

Special Requirements: Employee must obtain Level 4 CJIS certification, which includes fingerprinting and background check.

Preferred Qualifications:

In addition to the required qualifications, our ideal applicant will possess one or more of the following:

Your application should include the following:

• A completed online application showcasing how your qualifications align with the job requirements.
• An up-to-date resume.
• At least three professional references with current contact information.

Supplemental information:

In addition to pay and other special employee programs, there are other benefits that WDFW employees may be eligible for. Click the “Benefits” tab at the top of this announcement to learn more.

Important Note:

All new employees must complete an Employment Eligibility Verification Form (I-9 Form) on their first day of work.

If hired for this or any position at WDFW, you will be required to provide documentation proving you are eligible to work in the United States.

For a list of acceptable documents, please use the following link: https://www.uscis.gov/i-9-central/form-i-9-acceptable-documents

Union - WFSE:

This position is covered by a collective bargaining agreement between the State of Washington, Department of Fish and Wildlife and the Washington Federation of State Employees (WFSE). This recruitment may be used to fill positions in addition to those listed.

Veteran and Military Spouse Preference Notice:

Per RCW 73.16.010 Veterans and qualifying spouses who meet the minimum qualifications of a position are eligible for preference during the initial application review stage. To receive this benefit, please do the following:

• Notify us of your veteran or military spouse status by email at RecruitmentTeam@dfw.wa.gov.
• Veterans only – Attach a copy of your DD214 (Member 4 copy), NGB 22 or USDVA signed verification of service letter.
  • Please redact any PII (personally identifiable information) data such as social security numbers.
• Subject line must include recruitment number, position, and spouse/veteran (example: 2024-1234 – Biologist 1 – Veteran)
• Include your name as it appears on your application in careers.wa.gov.

Diversity, Equity, and Inclusion Employer

As part of WDFW’s efforts to advance respectful and inclusive work environments, the Agency expects inclusivity as part of our professional interactions and communications.

Therefore, we want to ensure that all individuals feel welcome, are treated fairly and respectfully.

All staff are empowered to fully contribute to serving their work unit, Agency, and the citizens of Washington.

The Department of Fish and Wildlife is an equal opportunity employer.

We strive to create a working environment that includes and respects cultural, racial, ethnic, sexual orientation and gender identity diversity.

Women, racial and ethnic minorities, persons of disability, persons over 40 years of age, disabled and Vietnam era veterans and people of all sexual orientations and gender identities are encouraged to apply.

Request an accommodation: Persons needing accommodation in the application process or this announcement in an alternative format please contact Jayme Chase by phone 360-902-2278 or email Jayme.Chase@dfw.wa.gov, or the Telecommunications Device for the Deaf (TDD) at 800-833-6388.

Technical Difficulties: If you are having technical difficulties creating, accessing, or completing your application, please call NEOGOV toll-free at (855) 524-5627 or support@neogov.com.

Other questions: If you have other questions regarding this position, please reach out to diana.humes@dfw.wa.gov and reference job #2026-01866

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