PROTOCOL LIAISON SPECIALIST - DIRECT HIRE AUTHORITY

Full Job Description

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The primary purpose of this position is to serve as a Protocol Liaison Specialist to the Commander performing a variety of protocol functions in the areas of special interest to the Commander and also performs duties as an administrative manager to the 66 ABG Command Staff Offices.

Experience requirements are described in the Office of Personnel Management (OPM) Qualification Standards for General Schedule Positions, Miscellaneous Administration and Program Series https://www.opm.gov/policy-data-oversight/classification-qualifications/general-schedule-qualification-standards/tabs/group-standards/.

GENERAL EXPERIENCE: Applicants must have or will have within 120 days of the closing date, at least three years of progressively responsible general experience, with at least one year of that experience equivalent to at least a NH-01, (GS-04) pay band/grade level.

Examples of general experience include the ability to analyze problems to identify significant factors, gather pertinent data, and recognize solutions, plan and organize work, and communicate effectively orally and in writing.

OR EDUCATION: Successful completion of a full 4-year course of study in any field leading to a bachelor's degree, in an accredited college or university.

KNOWLEDGE, SKILLS AND ABILITIES (KSAs): Your qualifications will be evaluated on the basis of your level of knowledge, skills, abilities and/or competencies in the following areas: 1.

Thorough knowledge of 66 ABG and United States Air Force Protocol rules and regulations and methods and practices to advise on and ensure complete consideration and proper treatment afforded distinguished visitors and ranking personnel.

2. Knowledge of military rank and structure for different services to create itineraries, name cards, invitation lists, etc., for the various visiting military officials. 3.

A basic foundation of administrative concepts and practices sufficient to enable the incumbent to recommend changes in administrative policies, devise and install procedures and office practices affecting subordinate organizations and foresee administrative problems and requirements.

4. Knowledge of Commander's views sufficient to enable the incumbent to perform duties such as developing materials for use in public speaking engagements. 5.

A working knowledge of the various programs and organizations that encompass the Base and skill in advising and instructing the secretaries and other officials concerning such matters as directives, reports, correspondence, scheduling, and telephone/collaborative tool procedures.

6.

Knowledge of management and administrative principles, and the techniques of analysis and evaluation, along with knowledge of standardized administrative/managerial/calendar management practices and procedures to conduct studies of work processes in various organizations to identify, analyze, and recommend solutions to problems.

7.

Complete knowledge of established management principles, pertinent regulations, and guidelines plus skill in applying fact-finding and work measurement techniques to conduct analyses of administrative support functions within the organizations.

8.

Knowledge of office functions to screen telephone calls and visitors, maintain supervisor's calendar, prepare and review correspondence, and perform other substantive or administrative analysis and support work.

9. Knowledge of Air Force policies and procedures to perform administrative support work to encompass skill in automated/collaborative software of various kinds. 10.

Skill in dealing with various Squadron CC/CLs, Program Directors, upper-level managers and military and civilian supervisors with tact, diplomacy, and various sensitive issues. 11.

Skill in preparing various correspondence, performing investigative analyses, coordinating correspondence through various offices during critical short times. 12.

Skill in using various software programs to produce complex documents for various uses. 13. Ability to handle several deadlines at one time and to work under stress. 14.

Ability to communicate effectively, both orally, in writing, and to plan, organize work, and meet critical short deadlines.

PART-TIME OR UNPAID EXPERIENCE: Credit will be given for appropriate unpaid and or part-time work.

You must clearly identify the duties and responsibilities in each position held and the total number of hours per week.

VOLUNTEER WORK EXPERIENCE: Refers to paid and unpaid experience, including volunteer work done through National Service Programs (i.e., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religious; spiritual; community; student and social).

Volunteer work helps build critical competencies, knowledge and skills that can provide valuable training and experience that translates directly to paid employment.You will receive credit for all qualifying experience, including volunteer experience.

Major Duties:

1.

Initiates, executes and follows through on administrative studies or projects on areas of expressed or anticipated concern to the Commander including special projects directly connected to 66 ABG and mission partner missions.

2.

Reviews, interprets, and implements administrative directives, policies, and standard procedures directed by higher authority including security, office and personnel management, travel, receipt and distribution of mail, correspondence, follow-up, preparation of correspondence, personnel actions and records.

3. Maintains cognizance of policies, plans and programs of the Air Force and 66 ABG, which affect directly or indirectly any aspect of the programs assigned to the Base. 4.

Prepares briefing papers, position papers, ensuring information is correct and assembled in the appropriate format. 5.

Plans and coordinates special events such as Dining Ins/Outs, special awards, groundbreaking ceremonies, special tours for students/visitors, and community-type programs.