Project Manager Community Risk Reduction (Current IFD employees only)

Job Summary

Position responsible for managing and facilitating the progress and results of multiple projects of low to medium complexity by assuming compliance with the Bureau’s goals, budget, schedule, and quality expectations.

This position is responsible for providing project management support to the Fire Investigation Unit, Public Education, Planning (Accreditation & ISO) and Inspections (Community Risk Reduction) working in close coordination in a positive and professional manner with individuals from all divisions and levels of the fire department, the general public, and the professional community.

This position will function as part of a team with the Office of the Fire Marshal and all IFD.

The candidate should be capable to build and maintain relationships with city officials, community organizations, and other stakeholders to effectively promote fire life and safety initiatives.Equal Employment OpportunityThe City of Indianapolis Marion County is an equal opportunity employer.

All applicants will be considered for employment without attention to race, color, religion, sex, sexual orientation, gender identity, national origin, veteran, or disability status.

We value diversity in perspectives and experiences among colleagues and the residents of this city of whom we serve.

Requirements Manages and implements projects across various divisions within the Bureau of the Fire Marshal ensuring timely completion and adherence to budgetary constraints.Identifies costs and benefits of individual projects and initiatives, including pay-back times, environmental benefits, life-cycle costs etc.

Acts as project manager or assist other departments' project managers as appropriate.Prepares reports and written KPI analyses for review by Agency, City departments and outside consultants.

Tracks and reports progress toward program goals.

Track outcomes, data, outputs and budget expenditures and ensure the project is attaining goals and objectives within the projected timeline for project completion, making adjustments with required entities as necessary.Develop, maintain and deliver ongoing programs to educate various target audiences in fire prevention, injury prevention, and life safety.

Utilize data to inform decisions.Evaluate and report out on the bureau’s impact on community safety and well-being, using data-driven insights to support strategic initiatives.Conduct all tasks related to the reporting on property inspections data for the Division and related areas throughout the IFD.

May include meeting with various divisions throughout the IFD.Monitoring, evaluating and coordinating services provided by outside consultant(s) and programs conduct with all divisions within the Bureau.

Develop comprehensive tracking systems for project status, inspection results, civic events, and arson statistics.

Utilize data to inform decisions and improve safety measures.Help develop and update electronic inspection database; as well as maintain current database of visitor attendance and other records.Participate in Survive Alive and Fire, Life Safety Division special events, community events, smoke detector distribution, etc.Works to balance competing priorities to ensure program goals and objectives are met and city and department requirements are followed.This list of duties and responsibilities is not intended to be all-inclusive and may be expanded to include other duties or responsibilities that management may deem necessary from time to time.

Qualifications Bachelor’s degree and 3 years of project management experience preferred, with at least two years in a leadership role overseeing cross-functional teams.

Excellent speaking, writing and listening skills is crucial. Effective oral and written communication skills are required.

The individual must demonstrate the ability to coordinate multiple tasks and set priorities.

Must be able to establish and set priorities according to time sensitive information to have continued success in this position.

Ability to coordinate multiple projects and meet various deadlines is a must.

Knowledge of: Departmental Rules and Regulations, fire prevention, departmental bulletins and memorandums, policy statements, and training.

Public relations principles to deal effectively with the public. Ability to interact with a wide variety of governmental and private sector agencies, read, write legibly.

Basic knowledge in the use of Microsoft Office and the related programs including PowerPoint, Excel and Access. Ability to use a personal computer. Obtain and maintain a valid driver's license.

If your qualifications meet the requirements of the posted position, your application will be referred to the hiring agency.

Once the agency receives your application, all further communication during the interview and selection process will be handled directly BY THE AGENCY.

It is IMPERATIVE that you record the contact information of the individual who is scheduling your interview.

City-County HR will not have access to this information, is not involved in the interview or selection process, and can only confirm whether an application has been referred.

After selection of the successful candidate, an official offer of employment will be made by HR.

Additional Information Essential functions are regularly performed in an office setting without exposure to adverse environmental conditions.

Some evening and weekends are required depending on the needs and activities of the Bureau and will vary.

The incumbent will spend most of their time in a standard office setting with periodic travel to different meeting sites and department offices.

Occasional assignment to other locations for inter-agency training, educational programs, special public events, meetings, and other similar purposes. Operates departmental automobiles.

Physical Conditions