Project Control Specialist

Full Job Description

We’re excited to be searching for a Project Control Specialist to join our dynamic Enterprise Services Section (ESS)!

In this role, you’ll play a key part in delivering project control services for capital projects and contracts, with a strong focus on work order contracts.

Your work will directly support the development of the rehabilitation and asset management program within the KC Solid Waste Division (SWD), making a meaningful impact on the division’s long-term success.

This is a fantastic opportunity for someone who thrives in fast-paced capital improvement environments and enjoys being at the center of important projects.

Work order control services are one of the many ways the Project Resource Unit supports project managers and engineers across the division.

As part of the team, you’ll gain valuable exposure to the full spectrum of capital project support services, offering a unique chance to contribute to — and learn from — a comprehensive capital program.

If you’re looking for a role where you can collaborate, grow your expertise, and make a real difference in major infrastructure initiatives, we’d love to have you on the team!

We are filling one Career Service position and may use this recruitment to create a list of candidates for any potential vacancies in similar positions in the following 6 months. The classification of this position is Project/Program Manager III.

About the Role:

As SWD continues to invest resources towards the rehabilitation and management of its capital assets, the person in this role will play a key part in ensuring that work order contracting operations abide by federal, state, and local policy particularly in the areas of compliance and cost control.

Work order contracts represent a key tool in assisting the agency in its multiyear asset management program.

By ensuring the proper use of work order contracts, the chosen candidate and with the rest of the compliance team, will promote the continued use of a pivotal tool.

About the Team:

This role resides within the Project Resources Unit (PRU) of ESS which provides services to customers throughout the division. The PRU houses procurement and project control specialists.

Together, the team provides all necessary services needed by capital and non- capital project managers in order to remain compliant of executive policy.

The team, and its members, are looked upon as experts in their field who will educate, train, troubleshoot with project managers in order to find the best solution to any number of contract and project issues as they arise.

Commitment to Equity, Racial and Social Justice:

King County, named after Dr. Martin Luther King, Jr., is a diverse and vibrant community that represents cultures from around the world.

Our True North is to create a welcoming community where everyone can thrive. We prioritize equity, racial and social justice, making it a foundational and daily expectation for all employees.

As a Project Control Specialist, you will actively apply these principles in all aspects of your work. Learn more about our commitment at http://www.kingcounty.gov/equity.

Apply now for a rewarding career at the Solid Waste Division of the King County Department of Natural Resources & Parks.

Join our talented workforce in protecting and restoring the natural environment and promoting more resilient, sustainable, and equitable communities.

Enjoy training, comprehensive benefits, and growth opportunities.

Requirements

What You Will Be Doing:

• Build contract rate sheets by sourcing contract price information from executed contracts and post execution cost price reports such that the most up to date information is available to project team.
• Execute cost price reports by scrutinizing consultant submitted cost data against established County policy.
• Review incoming invoices against established rate sheet and deliverable acquisition timelines.
• Provide on-going training to project managers on the proper use, purpose, and limits of capital contracts and/or work orders.
• Track contracts in and support project managers and engineers in utilizing the PRISM system.

Qualifications

Qualifications You Bring:

• Demonstrated ability to read and interpret contract documents along with compliance guidance to determine entitlement and change requirements

• Demonstrated experience conducting thorough policy research, identifying best practices, and enacting procedures that ensure full compliance
• Experience in construction projects and ability to understand the construction environment
• Demonstrated ability to track funds obligated and spent
• Proven ability to manage multiple shifting priorities
• Ability to communicate complex concepts in a simplified manner for wide audience consumption
• Proficient with using Microsoft 365 (i.e. Excel, Outlook, Word, MS Teams, etc.) and other applications /systems.

Competencies You Bring:

• Customer Focus: Building strong customer relationships and delivering customer-centric solutions.
• Tech Savvy: Anticipating and adopting innovations in business- building digital and technology applications.
• Manages Complexity: Making sense of complex, high quantity, and sometimes contradictory information to effectively solve problems.
• Action Oriented: Taking on new opportunities and tough challenges with a sense of urgency, high energy, and enthusiasm.
• Ensures Accountability: Holding self and others accountable to meet commitments.
• Collaborates: Building partnerships and working collaboratively with others to meet shared objectives.
• Communicates Effectively: Developing and delivering multi-mode communications that convey a clear understanding of the unique needs of different audiences.

It Would Be Great If You Also Bring:

• Experience working in capital improvement projects
• Proven ability to gather, manipulate, and present data sets
• Proven ability to carry out large amounts of processing work within tight timelines

Additional Information

Working Conditions:

Work Location: The Enterprise Services Section team works in a hybrid model, with days in the office as well as telecommuting.

The ratio of remote to onsite work will be dependent on business needs and is subject to change. The primary onsite location is King Street Center, 201 S. Jackson, Seattle, Washington 98104.

Employees must reside in Washington state and within a reasonable distance to their King County worksite to respond to workplace reporting requirements.

King County has a robust collection of tools and resources to support working remotely.

The individual selected for this opportunity will join an innovative and progressive team that is redefining how we work as we transition to the department's hybrid environment.

Employees will be provided with a County-issued laptop and must maintain a home workspace with an internet connection where they can reliably perform work and remain available and responsive during scheduled work hours.

• Work Schedule: This full-time position works a 40-hour work week; Mon – Fri, core hours from 7:00 a.m. to 5:00 p.m. This position is exempt from the overtime provision of the Fair Labor Standard Act (FLSA) and is not overtime eligible.
• Union Representation: This position is represented by Teamsters 117 Professional and Technical.

Application and Selection Process: We welcome applications from all qualified applicants. We value diversity, diverse perspectives, and life experience, and encourage people of all backgrounds to apply.

Application materials will be screened for clarity, completeness, and alignment with the experience, qualifications, knowledge, and skills essential for this role to determine which candidates may be invited to participate in a skills test and one or more panel interviews.

To apply, submit the required Complete Application, Resume, and Cover Letter.

Note: Additional documents won't be considered during minimum qualification screening.

For more information regarding this recruitment, please contact Jemima McMahon at jemima.mcmahon@kingcounty.gov.

Discover More About the Solid Waste Division: Visit our website at Solid Waste Division and check us out at Facebook | Twitter | Instagram | YouTube Discover More About DNRP: Visit our website, explore an interactive map of our recent accomplishments and check us out at Facebook, X (formerly Twitter), LinkedIn, TikTok, Instagram, YouTube and Keeping King County Green News.

Sign up for Job Alerts to be notified of additional career opportunities with King County. Select the Natural Resources category for DNRP opportunities and explore other categories of interest.

Forbes named King County as one of Washington State's best employers.

Together, with leadership and our employees, we're changing the way government delivers service and winning national recognition as a model of excellence. Are you ready to make a difference? Come join the team dedicated to serving one of the nation's best places to live, work and play.

Guided by our "True North", we are making King County a welcoming community where every person can thrive. We value diversity, inclusion and belonging in our workplace and workforce. To reach this goal we are committed to workforce equity. Equitable recruiting, support, and retention is how we will obtain the highest quality workforce in our region; a workforce that shares and will help advance our guiding principles - we are one team; we solve problems; we focus on the customer; we drive for results; we are racially just; we respect all people; we lead the way; and we are responsible stewards. We encourage people of all backgrounds and identities to apply, including Native American and people of color, immigrants, refugees, women, LGBTQ+, people living with disabilities, and veterans.

King County is an Equal Employment Opportunity (EEO) Employer

No person is unlawfully excluded from employment opportunities based on race, color, religion, national origin, sex (including gender identity, sexual orientation and pregnancy), age, genetic information, disability, veteran status, or other protected class.

Our EEO policy applies to all employment actions, including but not limited to recruitment, hiring, selection for training, promotion, transfer, demotion, layoff, termination, rates of pay or other forms of compensation.

To Apply

If you are interested in pursuing this position, please follow the application instructions carefully.

If you need this announcement in an alternate language or format, would like to request accommodation or assistance in the application or assessment process or if you have questions please contact the recruiter listed on this job announcement.