Program Support Specialist (Fire Support)

Full Job Description

This position is assigned to the Region 6 Fire and Aviation Management unit in the Pacific Northwest.

This position is responsible for performing liaison duties for all administrative matters relating to individual Fire and Aviation Management Program Training Centers.

For additional information about the duties of this position, please contact Jason Heinz at jason.heinz@usda.gov or Colleen Kingsbury at colleen.kingsbury@usda.gov.

In order to qualify, you must meet the eligibility and qualifications requirements as defined below by the closing date of the announcement.

For more information on the qualifications for this position, visit the Office of Personnel Management's General Schedule Qualification Standards.

Your application and resume must clearly show that you possess the experience requirements. Transcripts must be provided for qualifications based on education. Provide course descriptions as necessary.

Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religious; spiritual; community, student, social).

Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment.

You will receive credit for all qualifying experience, including volunteer experience.

Note on Experience: Your resume must clearly document the following for each block of work experience; the beginning day, month and year the work assignment started and ended; the hours worked per week; position title, and series and grade if applicable; and description of duties performed.

This information must be provided for each permanent, temporary or seasonal appointment/work assignment or volunteer work and should be clearly documented as a separate block of time.

Incomplete, inaccurate or conflicting work history may not be credited for qualifications purposes. This can result in an applicant not being considered for the position.

Specialized Experience Requirement: Applicants must have one year of specialized experience equivalent to at least the GS-07 grade level in the Federal service.

Specialized experience is defined as three or more of the following: Managing, reviewing, updating, and developing administrative office procedures; and/or Assisting with annual budget needs; and/or Maintaining a calendar, arranging travel, and scheduling appointments and meetings on behalf of supervisor; and/or Developing brief documents, reports, or presentations in support of work assigned; and/or Serving as the point of contact for routine correspondence and questions on assigned tasks or areas of work.

OR A master's or equivalent graduate degree or 2 full years of progressively higher-level graduate education leading to such a degree or LL.B. or J.D., if related.

The education must have been obtained in an accredited college or university and demonstrate the knowledge, skills, and abilities necessary to do the work.

OR An appropriate combination of specialized experience and education (only graduate education in excess of 18 semester hours may be used to qualify applicants for this grade level).

To receive consideration for this position, you must meet all qualification requirements by the closing date of the announcement. Major Duties:

• Manages the various administrative processes within the office and ensure that procedures meet office needs.
• Monitors internal operations and ensures the establishment and maintenance of confidential, personnel, and administrative files.
• Reviews and analyzes administrative policies, clarifies complex and confusing guidelines, and makes recommendations to higher level staff for changes to administrative policy.
• Provides a variety of office and facilitation services essential to support the overall program effort, which may include grants and agreements, procurement, personal property, and travel.
• Reviews, coordinates, and evaluates correspondence for adherence to proper procedures, policies, and regulations.
• Serves as the point of contact and liaison on budget-related issues
• Coordinates fiscal year budgets by maintaining, reviewing, monitoring, and reconciling a variety of records through transaction registers, purchase orders, account records, and data from other financial control documents.